Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 17, 2019 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:12 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Sherman Jenkins MINUTES OF THE MEETING OF TUESDAY, DECEMBER 3, 2019 COMMITTEE OF THE WHOLE 19-1143 Approval of the Tuesday, December 3, 2019 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approve the minutes as presented, Alderman Mesiacos abstained. The motion carried by a voice vote. PUBLIC COMMENT No public comment. PRESENTATIONS REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning, and Economic Development Committee for December 11, 2019 was cancelled. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 17, 2019 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On December 12, 2019 and Reviewed the Following Items: 19-0988 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax. Cort Carlson, Executive Director, AACVB, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 19-1079 A Resolution requesting approval to accept a two year matching grant from the Cities for Financial Empowerment to create a Financial Empowerment Center (FEC) in the city of Aurora, to approve $50,000 of City of Aurora funds to be allocated as part of each year's match requirement ($50,000 in Year 1 and $50,000 in Year 2) and to contract with the Neighbor Project during the term of the CFE grant agreement to deliver financial counseling services. (PLACED ON CONSENT AGENDA) 19-1093 A Resolution to purchase video surveillance cameras, key card access systems, related hardware, software and professional installation services for the Financial Empowerment Center (712 S. River) under the National IPA purchasing contract in the amount of $40,058.17 from CDW-G Corporation of Vernon Hills, IL. (PLACED ON CONSENT AGENDA) 19-1096 A Resolution authorizing the Chief Financial Officer to execute contracts with electricity suppliers to provide electricity to the City of Aurora. (PLACED ON CONSENT AGENDA) 19-1097 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Alisia Lewis, Director of Human Resources, presented briefly on this item and answered questions from Council. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 17, 2019 19-1098 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. (PLACED ON CONSENT AGENDA) 19-1105 An Ordinance amending the Annual Budget for the Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (Amendment #2 for the 2019 Fiscal Year). Marty Lyons, Chief Financial Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) 19-1106 An Ordinance Levying Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2019 through December 31, 2019. Marty Lyons, Chief Financial Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) 19-1107 An Ordinance Levying Library Fund Taxes for the City of Aurora, Illinois, for the Fiscal Year January 1, 2019 through December 31, 2019. Marty Lyons, Chief Financial Officer, presented briefly on this item. Michaela Haberkern, Executive Director of the Aurora Public Library, presented briefly on this item. Andrew Smith, Vice President of the Aurora Public Library, presented briefly on this item. (PLACED ON CONSENT AGENDA) 19-1108 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number One) (PLACED ON CONSENT AGENDA) 19-1109 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Twenty- Four) (PLACED ON CONSENT AGENDA) 19-1110 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019. (Special Service Area Number Sixty-Three) (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 17, 2019 19-1111 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019. (Special Service Area Number Sixty-Six A) (PLACED ON CONSENT AGENDA) 19-1112 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 through December 31, 2019. (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) 19-1113 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2019 through December 31, 2019. ( Special Service Area Number Sixty-Six B) (PLACED ON CONSENT AGENDA) 19-1114 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) 19-1115 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Sixty-Six D) (PLACED ON CONSENT AGENDA) 19-1116 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2019 through December 31, 2019. (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) 19-1117 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Seventy) (PLACED ON CONSENT AGENDA) 19-1118 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 17, 2019 19-1119 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Eighty-Eight) (PLACED ON CONSENT AGENDA) 19-1120 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. (Special Service Area Number Ninety) (PLACED ON CONSENT AGENDA) 19-1121 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2019 Through December 31, 2019. Special Service Area Number One Hundred Forty-One) (PLACED ON CONSENT AGENDA) 19-1122 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2019 Tax Levy Extension. Marty Lyons, Chief Financial Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) 19-1123 An Ordinance amending Article V of Chapter 44 of the City Code of the City of Aurora pertaining to the implementation and administration of the municipal gas use tax. Marty Lyons, Chief Financial Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) 19-1125 An Ordinance establishing the rate of the municipal gas use tax imposed by Section 44-63(a) of the City Code of the City of Aurora. Marty Lyons, Chief Financial Officer, presented briefly on this item. Alex Alexandrou, Chief Management Officer, presented briefly on this item. (PLACED ON UNFINISHED BUSINESS) 19-1126 A Resolution Authorizing the Renewal of Third Party Administrative Services with Broadspire Services, Inc. for The City’s General Liability, Auto Liability Claims and Workers’ Compensation Claims for The Period of January 1, 2020 through December 31, 2022. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 17, 2019 19-1128 A Resolution requesting approval of the use of Account 215-1331-419.53-24 funds to cover costs associated with ramp up expenses for the Thrive Collaborative Center, not to exceed $110,000. (PLACED ON CONSENT AGENDA) 19-1129 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. (PLACED ON CONSENT AGENDA) 19-1130 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Crime, Cyber Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, Liquor Liability, Special Events Liability and Drone Liability insurance policies for the period of December 31, 2019 through December 31, 2020 (PLACED ON CONSENT AGENDA) 19-1135 2019 Standard and Poors Ratings Agency report on City of Aurora Bond Rating Marty Lyons, Chief Financial Officer, presented briefly on this item. This Report was referred to the City Council. 19-1137 A Resolution requesting approval to negotiate an agreement between the City of Aurora and Bernie Laskowski, or a designated entity managed by Bernie Laskowski, for the purpose of redeveloping 41 S. Stolp Avenue and the adjacent lot as a restaurant with second story apartments. David Dibo, Director of Economic Development, presented briefly on this item. Bernie Laskowski presented briefly on this item. Marty Lyons, Chief Financial Officer, presented briefly on this item. Alex Alexandrou, Chief Management Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On December 10, 2019 and Reviewed the Following Items: 19-1088 A Resolution authorizing approval of a membership agreement for the Thrive Collaborative Center. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 17, 2019 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On December 9, 2019 and Reviewed the Following Items: 19-0998 A Resolution to accept the Proposals received for the 2020 Water & Sewer Division Emergency Repair Program. (PLACED ON CONSENT AGENDA) 19-1050 A Resolution authorizing a 3 year annual software agreement expiring December 31, 2019 with Everbridge, Pasadena, CA in the amount of $36,542.96 each year for a total of $109,628.88 for their resident and staff notification platform. (PLACED ON CONSENT AGENDA) 19-1081 A Resolution Authorizing the extension of Professional Services Agreements for 2020-2021 Soil Management & CCDD Documentation services with Alpha Environmental, Inc., 5 Pembroke Circle, Streamwood, IL 60107, Deuchler Environmental, Inc., 230 Woodlawn Avenue, Aurora, IL 60506, and Huff & Huff, Inc. of 915 Harger Road, Suite 330, Oak Brook, IL for a total amount not to exceed $150,000.00. (PLACED ON CONSENT AGENDA) 19-1095 A Resolution adopting unit price bids for the for the replacement of long side lead water service lines within the City's right-of-way. (PLACED ON CONSENT AGENDA) 19-1099 A Resolution for approving Reduction No. 1 for the Waterleaf Development - 3055 E. New York St. (PLACED ON CONSENT AGENDA) 19-1100 A Resolution accepting the improvements and maintenance security for Henkels & McCoy Addition - 985 Corporate Blvd. (PLACED ON CONSENT AGENDA) 19-1101 A Resolution accepting the improvements and maintenance security for Rush-Copley NICU Building Addition - 2000 Ogden Ave. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 17, 2019 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On December 3, 2019 and Reviewed the Following Items: 19-1082 An Ordinance Amending Chapter 6, Sec. 6-5. - Application for license, Sec. 6-7. - Term of license; renewals and Sec. 6-10. - Special permits. (PLACED ON CONSENT AGENDA) 19-1087 An Ordinance Extending the Registration Deadline and Deferring All Related Obligations Under the Business Registration Ordinance. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT ALDERMAN'S CORNER OR STAFF REPORT REQUESTS AND REFERRALS CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to adjourn the meeting. The motion carried by a voice vote and the meeting adjourned at 6:15 p.m. ____________________________________ Alex Voigt, Interim City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 17, 2019 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9