Committee of the Whole

City Hall - 2nd Floor Council City of Aurora Chambers 44 East Downer Place Aurora, IL Committee of the Whole Agenda - Final Tuesday March 17, 2020 5:00 PM Change of Location for this Meeting- City Hall-2nd Floor Council Chambers ROLL CALL MINUTES OF THE MEETING OF TUESDAY, MARCH 3, 2020 COMMITTEE OF THE WHOLE 20-0179 Approval of the Tuesday, March 3, 2020 Committee of the Whole Minutes . PUBLIC COMMENT REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, March 11, 2020 and Reviewed the Following Items: 20-0175 A Resolution Initiating a Public Hearing to Amend and Expand the River Edge Redevelopment Zone, Known as the Aurora River Zone. COMMITTEE RECOMMENDED: APPROVAL 4-0 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, March 12, 2020 and Reviewed the Following Items: 20-0196 A Resolution Authorizing An Independent Contractor Agreement for the Recycling/Solid Waste Coordinator Position to Tish Powell. COMMITTEE RECOMMENDED: APPROVAL 4-0 19-0365 A Resolution Authorizing an agreement with Big Belly Solar for smart waste bins for Phillips Park. COMMITTEE RECOMMENDED: APPROVAL 4-0 City of Aurora Page 1 Printed on 3/13/2020 Committee of the Whole Agenda - Final March 17, 2020 20-1184 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Regional Transportation Authority (RTA), Chicago, Illinois for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement. COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0039 A Resolution requesting approval to migrate the City’s current document management system to Upland’s FileBound Enterprise application, a three year annual maintenance and hosting fees renewal thru Upland Software, Inc., Austin TX for a total three year cost of $159,769.19. (One time migration fees in the amount of $48,885.19 and annual recurring maintenance and hosting fees of $36,961.51 thru 12/2022) COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0134 A Resolution to Award the Contract for the 2020 City Wide Street Resurfacing Project to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 in the amount of $8,815,500.00 and to Appropriate Motor Fuel Tax funds in the amount of $3,600,000.00 for Section No. 20-00000-01-GM . COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0151 A Resolution Authorizing the City of Aurora to enter into an Intergovernmental Agreement with Will County that will allow the City of Aurora to host electronic recycling events. COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0158 A Resolution authorizing the purchase of twelve (12) ballistic vests and helmets in the amount of $33,023.76 from Ray O'Herron of Danville, IL . COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0169 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Amendment #2 for Federal Participation with the State of Illinois, and the Mayor to Execute the Phase 3 Construction Engineering Agreement Supplement #1 with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506, in the amount of $499,970.11 for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project, MFT Section Number 16-00313-00-MS (Wards 1 & 6). COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0176 A Resolution Approving of Third-Party Administrative Services for Communities in Schools to administer the 2020 Summer Programs in the amount not to exceed $200,000.00 for the Community Services Division. COMMITTEE RECOMMENDED: APPROVAL 4-0 City of Aurora Page 2 Printed on 3/13/2020 Committee of the Whole Agenda - Final March 17, 2020 20-0193 A Resolution Authorizing the Specific Implementation as Outlined in the Attached Redevelopment Agreement (RDA) as to How Disbursements Will Be Made for the Previously Approved $600,000 Loan (Resolution #19-421) And Other Details Regarding the Payback and Loan Mechanics . COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services . COMMITTEE RECOMMENDED: APPROVAL 4-0 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, March 10, 2020 and Reviewed the Following Items: 20-0150 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: OHMJA, Inc. d/b/a 7-Eleven #33064C, Aurora 60506). COMMITTEE RECOMMENDED: APPROVAL 3-0 20-0153 A Resolution to allow the Youth Services Division to apply for a Kane County Grand Victoria Riverboat Grant, to help establish a new Portable Soccer Field program. COMMITTEE RECOMMENDED: APPROVAL 3-0 20-0171 A Resolution Awarding Four Subgrantee Contracts for Census 2020 Outreach Services Not to Exceed $100,000 COMMITTEE RECOMMENDED: APPROVAL 3-0 20-0182 A Resolution to extend the hours for the sale and consumption of liquor on Tuesday, May 5, 2020 - Cinco de Mayo . COMMITTEE RECOMMENDED: APPROVAL 3-0 20-0183 A Resolution approving a revised grant agreement between the Cities for Financial Empowerment and the City of Aurora to establish a Financial Empowerment Center (FEC) in the City . COMMITTEE RECOMMENDED: APPROVAL 3-0 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, March 9, 2020 and Reviewed the Following Items: City of Aurora Page 3 Printed on 3/13/2020 Committee of the Whole Agenda - Final March 17, 2020 20-0122 A Resolution adopting a Complete Streets Policy. COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0165 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of $802,630.00 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance. COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0166 A Resolution to Award the contract for the Timberlake Court to Colorado Court Water Main Extension project to Brandt Excavating, Inc., 385 E. Hoover Street, Morris, IL 60450 in the amount of sixty -four thousand, three hundred sixty dollars and fifty cents ($64 ,360.50). COMMITTEE RECOMMENDED: APPROVAL 4-0 20-0178 A Resolution to allow the Parks & Recreation Division to apply for a Kane County Grand Victoria Riverboat Grant, to help create a new Educational Area at the Phillips Park Zoo). COMMITTEE RECOMMENDED: APPROVAL 4-0 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On Tuesday, March 3, 2020 and Reviewed the Following Items: 20-0077 An Ordinance Amending Chapter 6 "Alcoholic Liquor", Sec. 6-2 "Definitions" and Sec. 6-8 "Classifications" of the City of Aurora Code of Ordinances. COMMITTEE RECOMMENDED: APPROVAL 5-0 20-0078 An Ordinance Amending Chapter 8, Article 5 of the City of Aurora Code of Ordinances entitled "Video Gaming ." COMMITTEE RECOMMENDED: APPROVAL 5-0 20-0140 An Ordinance amending Chapter 2, Article V, Division 5 of the City Code of the City of Aurora titled "Local Preference in Contracts ." COMMITTEE RECOMMENDED: APPROVAL 5-0 20-0156 A Resolution Reappointing Meloyne Wimbley, Joseph Grisson III and Francis "Frank" Johnson to the Aurora Housing Authority Board. COMMITTEE RECOMMENDED: APPROVAL 5-0 MAYOR’S REPORT STAFF REPORT REQUESTS AND REFERRALS City of Aurora Page 4 Printed on 3/13/2020 Committee of the Whole Agenda - Final March 17, 2020 20-0199 Requesting approval of a Special Use for a Cannabis Craft Grower Facility on property located at 1002-1006 Old Eola Road (Luxe Craft, LLC - 20-0199 / NA17/3-20.043-Su - TV - Ward 7) CLOSED SESSION ADJOURN THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5 Printed on 3/13/2020