Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 16, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 859 8425 0491 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON JUNE 16, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Alderman O'Connor briefly left the meeting at approximately 5:21 p.m. and returned at 5:23 p.m. due to technical difficulties. Alderman Hart-Burns left the meeting at 6:09 p.m. Present 10 - Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 3 - Alderman Emmanuel Llamas, Alderman Ted Mesiacos, and Alderman Judd Lofchie MINUTES OF THE MEETING OF TUESDAY, MARCH 3, 2020 COMMITTEE OF THE WHOLE 20-0179 Approval of the Tuesday, March 3, 2020 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. Alderman Saville abstained from voting. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 16, 2020 Aye: 8- Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman O'Connor Abstain: 1- Alderman Saville PUBLIC COMMENT There were no members of the public wishing to address Council. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On June 10, 2020 and Reviewed the Following Items: 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34 of the Code of Ordinances of the City of Aurora pertaining to the Planning Commission and the Zoning Board of Appeals This item was discussed in the RAP report and forwarded to City Council by Consent. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On June 11, 2020 and Reviewed the Following Items: 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for Federal participation with the State of Illinois and Phase 1 Preliminary Engineering Agreement with Civiltech Engineering, Inc. and the Appropriation of Motor Fuel Tax Funds for Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path Segment/Intersection Improvement (MFT # 19-00331-00-SP). Bob Greene, City of Aurora Traffic Engineer, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0229 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Aurora Civic Center Authority (ACCA) for the Paramount Riverwalk Promenade and North Island Center Plaza improvements. Tim Weidner, City of Aurora Engineer, presented briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 16, 2020 20-0278 A Resolution Requesting approval to purchase DocuSign Contract Lifecycle Management (CLM) from Carahsoft Technology Corporation of Reston, Virginia, through the GSA Cooperative Purchasing Agreement for an amount not to exceed $143,701 over a 3 year period. Jeff Anderson, City of Aurora MIS, presented briefly on this item. (PLACED ON CONSENT AGENDA) 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two one year extensions for the Division of Street Maintenance. Tim Forbes, City of Aurora Superintendent of Streets, presented briefly and answered questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0331 Renewal of $10. 0 million Line of Credit - Old Second Bank Marty Lyons, City of Aurora Chief Financial Officer, presented and answered questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On June 9, 2020 and Reviewed the Following Items: 20-0198 Charitable Solicitation Application for the American Legion Roosevelt Post #1944 and Auxiliary for their Poppy Days on June 19, 2020-June 21, 2020. (PLACED ON CONSENT AGENDA) 20-0310 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: Palakheeru, Inc. d/b/a Liquor Lane, 2178 Ogden Avenue, Aurora, Illinois 60504). (PLACED ON CONSENT AGENDA) 20-0311 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Torresmania Restaurant No. 3, Inc. d/b/a Torresmania Restaurant No. 3, Inc., 3 South Lincoln Avenue, Aurora, Illinois 60505). City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 16, 2020 (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On June 8, 2020 and Reviewed the Following Items: 20-0160 An Ordinance for the Establishment of a Special Service Area Number #201 Poly USA Expansion (Vacant Lots East of Russell Avenue and North of New Haven Avenue) Aurora, Illinois, Kane County PIN #15-16-177-011 & 15-16-177-013) (PLACED ON CONSENT AGENDA) 20-0167 An Ordinance Proposing the Establishment of a Special Service Area Number #202 Mitchell Road Industrial Park (Vacant Lots 1, 2, 3, 4 and 5 northeast corner of I-88 and Mitchell Road) and calling for a Public Hearing on the proposed Special Service Area in the City of Aurora Kane County and providing for a Public Hearing and other procedures in connection therewith PIN(s): 15-02-302-001, 15-02-302-002, 15-02-302-003, 15-02-302-004, 15-02-351-001, 15-02-351-002. (PLACED ON CONSENT AGENDA) 20-0257 A Resolution accepting the improvements and maintenance security for McDonald's 711 E. New York St. (PLACED ON CONSENT AGENDA) 20-0299 A Resolution Authorizing the purchase of ALTOSID XR INGOT SLIM tablet insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2020 Mosquito Abatement Program in the Amount of $27,922.40 under the Illinois Management Contract for the Division of Street Maintenance. Tim Forbes, City of Aurora Superintendent of Streets, answered questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0300 A Resolution Accepting the Low Bid from F.H. Paschen, S.N. Nielsen & Associates, LLC. to Renovate the City of Aurora Clerk's Office for $245,500.00 plus a five percent (5%) contingency of $12,275.00 Jim Birchall, City of Aurora Superintendent of Fleet and Facilities, answered questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0308 A Resolution allowing the Director of Purchasing to approve Change City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 16, 2020 Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2020 Citywide Landscaping Repair and Maintenance Program. (PLACED ON CONSENT AGENDA) 20-0309 A Resolution authorizing the Director of Purchasing to enter into an agreement with RS&H, Inc., 10748 Deerwood Park Blvd. South, Suite 300, Jacksonville, FL 32256, in the amount of $37,470 (not to exceed $45,000) to inspect and design the necessary repairs to the west dam and canoe chute on the Fox River in downtown Aurora. Ken Schroth, City of Aurora Director of Public Works, presented and answered questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0312 A Resolution to Award the contract for the Water Main Spray Lining Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00). Kurt Muth, City of Aurora Engineer, answered questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedures Committee Met On June 2, 2020 and Reviewed the Following Items: 20-0303 An Ordinance Amending Divisions 4 and 5 of Article II of Chapter 2 of the Code of Ordinances of the City of Aurora pertaining to the transaction of business by the City Council and its committees. Rick Veenstra, City of Aurora Corporation Counsel, presented and answered questions regarding this item. Ken Schroth, City of Aurora Director of Public Works, presented briefly regarding this item. Ed Sieben, City of Aurora Zoning Administrator, answered questions regarding this item. Marty Lyons, City of Aurora Chief Financial Officer, answered questions regarding this item. This Ordinance was returned to the Rules, Administration, and Procedure Committee for further discussion. 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34 of the Code of Ordinances of the City of Aurora pertaining to the Planning Commission and the Zoning Board of Appeals Ed Sieben, City of Aurora Zoning Administrator, answered questions regarding this item. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 16, 2020 (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin reported that there will be a press conference held on June 19, 2020 at 12:00 noon in the City Council Chambers regarding Juneteenth. ALDERMAN'S CORNER OR STAFF REPORT There was no Alderman's Corner or Staff Report. REQUESTS AND REFERRALS There were no requests or referrals. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Smith and seconded by Alderman Saville to adjourn the meeting. Alderman Hart-Burns was not present for the vote. The motion carried by the following vote and the meeting adjourned at 6:40 p.m. Aye: 8- Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Smith, Alderman Bugg, Alderman Jenkins and Alderman O'Connor Submitted by: ____________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 16, 2020 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7