Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 21, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 826 4975 6747 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON JULY 21, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, JULY 7, 2020 COMMITTEE OF THE WHOLE 20-0373 Approval of the Tuesday, July 7, 2020 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 21, 2020 PUBLIC COMMENT City Clerk Stallings read a statement of the rules of public comment. The following individuals addressed City Council: Margie Logman spoke regarding healthcare, Hesed House and Culture Stock. Tom Mihelic spoke regarding item 20-0370. Roger Vernon spoke regarding item 20-0370. PRESENTATIONS There were no Presentations. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On Wednesday, July 15, 2020 and Reviewed the Following Items: 20-0341 An Ordinance Establishing a Special Sign District on the Property located at 5 S. Lake Street PLACED ON CONSENT AGENDA 20-0348 A Resolution Authorizing and Approving an Amendment to the Existing Intergovernmental Agreement (IGA) Between the City of Aurora and the Village of Montgomery. PLACED ON CONSENT AGENDA 20-0370 An Ordinance amending O20-011 granting additional time for compliance of the Special Use for a Cannabis Dispensing Facility (2115) at 1415 Corporate Boulevard that was granted on January 28, 2020 Alderman Lofchie moved to place this item on Unfinished Business. PLACED ON UNFINISHED BUSINESS 20-0382 A Resolution approving a lease agreement with Lumanair, Inc. for certain real property located at the Aurora Municipal Airport. Attorney Carmen P. Forte, Jr. of Klein, Thorpe & Jenkins, Ltd. spoke briefly regarding this item on behalf of the City of Aurora. PLACED ON CONSENT AGENDA City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 21, 2020 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, July 16, 2020 and Reviewed the Following Items: 20-0162 A Resolution authorizing the purchase of a replacement aerial bucket truck for the Street Maintenance Division for $170,024.00, from Altec Industries, Inc. using Sourcewell. Derrick Winston, Staff - City of Aurora, spoke briefly regarding this item. PLACED ON CONSENT AGENDA 20-0282 A Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $56,505.97. PLACED ON CONSENT AGENDA 20-0338 A Resolution Request to approve the authorization of a three-year agreement to annually renew the Check Point Firewall platforms and related software and peripherals maintenance with Konsultek, of Elgin, Illinois for the three-year amount not to exceed $312,510.18. PLACED ON CONSENT AGENDA 20-0358 A Resolution Authorizing the Installation and Integration of Card Access and Controls for the City Hall Stairwells by e.Norman Security Systems Inc. for $65,515.49 Plus a Five Percent (5%) Contingency of $3,275.77. Jim Birchall, Staff - City of Aurora, spoke briefly and answered questions regarding this item. PLACED ON CONSENT AGENDA 20-0360 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora (Lake Galena Tax Increment Financing District). PLACED ON CONSENT AGENDA 20-0380 A Resolution authorizing the execution of a Redevelopment Agreement between the City of Aurora and the Owner of the property at 1128 East New York Street (Ward 7). PLACED ON CONSENT AGENDA City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 21, 2020 20-0385 An Ordinance amending the documents relating to the Special Facility Revenue Bond Series 2010 (Marmion Project) (the “Bond”) of the City of Aurora, Kane, DuPage, Will and Kendall Counties, Illinois; authorizing the execution and delivery of an Amended Bond, a First Amendment to Loan Agreement and related documents in connection therewith; and related matters. Abbot John Brahill - spoke briefly regarding this item representing Marmion Academy. Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item. PLACED ON CONSENT AGENDA 20-0386 A Resolution authorizing the Director of Purchasing to purchase two MET Thermal Cameras for a not to exceed amount of $30,100. Alex Alexandrou, Chief of Staff - City of Aurora, spoke and responded to questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, spoke and responded to questions regarding this item. Mike Pegues, Chief Information Officer - City of Aurora, spoke regarding this item. Alderman O'Connor moved to place this item on Unfinished Business. PLACED ON UNFINISHED BUSINESS 20-0375 Acceptance of the 2019 Annual Financial Reports for the City, TIF funds, and Single Audit reporting requirements. Marty Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. PLACED ON CONSENT AGENDA REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, July 14, 2020 and Reviewed the Following Items: 20-0365 A Resolution establishing the maximum number of Class D - Specialty by Area (Fox Valley Mall Entertainment District) City of Aurora liquor licenses (unofficially related to application from: The Comedy Shrine Theater, LLC, 195 Fox Valley Center Drive, Aurora, IL 60504). PLACED ON CONSENT AGENDA City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 21, 2020 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, July 13, 2020 and Reviewed the Following Items: 20-0320 A Resolution requesting approval to award the Next Generation 911 (NG911) phone system RFP to Intrado Life & Safety Solutions Corporation for an amount not to exceed, $1,251,110 for 5 years, and include locked in pricing for an additional 5 years, to support the City of Aurora's public safety and comply with state and federal standards. PLACED ON CONSENT AGENDA 20-0350 A Resolution Authorizing the Acceptance of Proposals from Various Contractors for Snow and Ice Control Services of Various Parking Lots, for a Two Year Term with an Additional Two, 1-Year Extensions, Subject to Mutual Consent Between Both Parties. PLACED ON CONSENT AGENDA 20-0363 A Resolution for Reduction No. 1 for Gramercy Square Unit 3 PLACED ON CONSENT AGENDA REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On Tuesday, July 7, 2020 and Reviewed the Following Items: 20-0270 A Resolution authorizing the execution of an Intergovernmental Agreement between the City of Aurora and the Fox Metro Water Reclamation District regarding the performance of water connection inspections. PLACED ON CONSENT AGENDA 20-0357 A Resolution Reappointing Chief Gary Krienitz to the Aurora Firefighters' Pension Board. PLACED ON CONSENT AGENDA 20-0361 A Resolution Reappointing Albert 'Al' Signorelli and Michael Walker to the Aurora Preservation Commission. PLACED ON CONSENT AGENDA City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 21, 2020 20-0362 A Resolution Appointing Rafael Blanco, Marc Straits, Curtis Spivey and Michael Mancuso and Reappointing Jane Regnier and Julie Gervais to the Aurora Public Art Commission. PLACED ON CONSENT AGENDA NEW BUSINESS 20-0366 A Resolution to approve the renewal of the $10.0 million Line of Credit (LOC) with Fifth Third Bank for one year. This matter was placed on Unfinished Business on the July 21, 2020 Special City Council Meeting agenda without objection. PLACED ON UNFINISHED BUSINESS MAYOR’S REPORT Mayor Irvin and Clayton Muhammad presented the Mayor's Report. Alex Alexandrou, Chief of Staff - City of Aurora, spoke regarding block parties. ALDERMAN'S CORNER Alderman Mesiacos - Third Ward Alderman presented a report. STAFF REPORT There were no Staff Reports. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 6:50 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final July 21, 2020 Submitted by: _______________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7