Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 04, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 861 9243 7040 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON AUGUST 4, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY JULY 21, 2020 COMMITTEE OF THE WHOLE 20-0413 Approval of the Tuesday, July 21, 2020 Committee of the Whole Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 4, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT City Clerk Stallings read a statement of the rules of public comment. The following individuals addressed the Committee of the Whole: Penelope Torres spoke regarding Aurora Pride and downtown mural. Lee Catavu of the APPO spoke regarding the Aurora Police Department promotional process. Edwina Pirela spoke regarding the Aurora Police Department promotional process. Bill Powell spoke regarding the Aurora Police Department promotional process. PRESENTATIONS There were no presentations. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On July 29, 2020 and Reviewed the Following Items: 20-0367 An Ordinance Approving a Revision to the Reimers Plan Description on 9.46 Acres, for the Property located at 55 South Constitution Drive (PLACED ON CONSENT AGENDA) 20-0368 A Resolution Approving a Revision to the Final Plan on Lot 1 of the West Reimers Subdivision, located at 55 South Constitution Drive for a Retails Sales or Services (2100) Use, Business and Professional, Office (2400) Use, and a Processing, Finishing and Assembly (3140) Use with Accessory Outdoor Storage (PLACED ON CONSENT AGENDA) 20-0403 An Ordinance Changing the Name of Heggs Road to Eola Road located south of Wolf’s Crossing Road in Will County, Aurora, Illinois (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 4, 2020 20-0405 A Resolution amending resolutions R19-313, R19-314, R19-315, R19-316, R19-317, R19-318, R19-319, R19-320, R19-321, R19-322, R19-323, R19-324, R19-325 and R19-326 to allow additional time to submit reimbursement requests that was outlined in Exhibit “A” Historic Preservation Grant Agreements granted on September 24, 2019 (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 20-0371 A Building, Zoning, and Economic Development Committee Resolution Approving a Final Plan on Lot 18, Phase Two of the Fox Valley Properties, LTD Subdivison, located at 3050 East New York Street, for a Vehicle Repair, Minor (2834) Use This P&D Resolution was finalized. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On July 30, 2020 and Reviewed the Following Items: 20-0197 A Resolution Authorizing an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke briefly regarding this item. Bukola Bello spoke briefly regarding this item. Dan Shomon was present for this item. (PLACED ON CONSENT AGENDA) 20-0285 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for Federal participation with the State of Illinois in the amount not to exceed $505,382.00 and Phase 2 Preliminary Engineering Agreement with HR Green, Inc. and the City Clerk to sign the appropriation of REBUILD Illinois Bond Funds for Montgomery Road and Hill Avenue Intersection Improvements (MFT # 19-00329-00-CH) in an amount of $505,382.00. (PLACED ON CONSENT AGENDA) 20-0389 A Resolution Ratifying Payment to Total Facility Maintenance Inc. for the not to exceed amount of $125,266.00, for Janitorial Services Rendered at Various City of Aurora Facilities in 2020 for the contract expiring December 31, 2020. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 4, 2020 20-0392 Introduce Announcement of the Availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the Proposed Fox Valley Mall Area TIF District Trevor Dick, Director of Development Strategy & Facilitation - City of Aurora, spoke and answered questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, spoke and answered questions regarding this item. (INFORMATION ONLY) 20-0421 Purchasing Guidance Regarding the use of Cooperatives and Requests for Proposals. (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On July 28, 2020 and Reviewed the Following Items: 20-0372 A Resolution authorizing Annual Action Plan Substantial Amendment 2020-#2 to reallocate prior year resources and current year resources in response to the Coronavirus pandemic and other eligible activities. Alderman Lofchie and Alderman Mesiacos abstained from discussion on this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On July 27, 2020 and Reviewed the Following Items: 20-0209 A Resolution to award the Rotary Plaza Pedestrian Bridge Removal and Walkway Reconstruction located in Ward 2 to MYS, Inc, Palos Heights, IL in the amount of hundred thirty-six thousand, seven hundred forty-eight dollars and zero cents $136,748.00. (PLACED ON CONSENT AGENDA) 20-0383 A Resolution accepting the improvements and maintenance security for Orchard Road Industrial - Ward 5 (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 4, 2020 20-0384 A Resolution accepting the improvements and maintenance security for AU Parking Deck - UG Stormwater Storage - 1405 Prairie St. - Ward 4 (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 21, 2020 and Reviewed the Following Items: 20-0391 An Ordinance amending Chapter 32 of the Code of Ordinances, City of Aurora, pertaining to Peddling and Solicitation. (PLACED ON CONSENT AGENDA) 20-0393 An Ordinance amending various provisions of Chapter 2, Article II, Division 4 of the Code of Ordinances, City of Aurora, pertaining to the transaction of business by the City Council. (PLACED ON CONSENT AGENDA) 20-0395 An Ordinance amending Section 36-58 of the Code of Ordinances, City of Aurora, pertaining to the adjudication of alarm system violations. Deb Lang - Assistant Corporation Counsel, City of Aurora, answered questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report. STAFF REPORT 20-0435 Staff Update on COVID-19 processes and procedures related to the re-opening of City Hall. Alex Alexandrou - Chief of Staff, City of Aurora - presented a staff update on COVID-19 processes at City Hall. (INFORMATION ONLY) An additional discussion was held at this time regarding the Aurora Police Department promotional process. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 4, 2020 CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Franco and seconded by Alderman Hart-Burns to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 6:14 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: ______________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6