Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 18, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 821 1768 2257 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON AUGUST 18, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY AUGUST 4, 2020 COMMITTEE OF THE WHOLE 20-0464 Approval of the Tuesday, August 4, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 18, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT There were no members of the public registered for Public Comment. PRESENTATIONS There were no presentations. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On August 12, 2020 and Reviewed the Following Items: 20-0175 A Resolution Initiating a Public Hearing to Amend and Expand the River Edge Redevelopment Zone, Known as the Aurora River Zone. Trevor Dick - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0432 A Resolution consenting to a Direct Aviation Operating Agreement between Air School Corporation and the City of Aurora. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On August 13, 2020 and Reviewed the Following Items: 20-0184 A Resolution authorizing the execution of real estate contracts to purchase properties and to Appropriate Motor Fuel Tax Funds required for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV, in the amount of $170,400.00. - Ward 7 (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 18, 2020 20-0262 A Resolution requesting approval to utilize existing Emergency Telephone System Board (ETSB) funds to purchase 349 Getac portable computers and associated accessories for use by Aurora Public Safety Departments from CDW-G Corporation of Vernon Hills, IL Alderman Lofchie asked that this item be moved to Unfinished Business. Jeff Anderson - City of Aurora, spoke regarding this item. Alex Alexandrou - City of Aurora, spoke regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley Road, Berea, Ohio 44017 to purchase 150 complete sets of Personal Protective Equipment for the Aurora Police Department. City of Aurora Police Department Lieutenant William Hull spoke and answered questions regarding this item. Marty Lyons - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0446 A Resolution authorizing the Director of Purchasing to enter into an agreement with J&S Construction Sewer and Water, Inc., 136 Kirkland Circle, Oswego, IL 60543 in the amount of $140,191.00 for demolition of structures and site cleanup at nine single family residences on Bilter Road. (PLACED ON CONSENT AGENDA) 20-0448 A Resolution authorizing the Chief Financial Officer to execute contracts with Nexamp to provide solar powered energy for various City of Aurora accounts. Marty Lyons - City of Aurora, spoke regarding this item. Chuck Nelson - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0449 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora Fox Valley Mall Area Tax Increment Financing District. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 18, 2020 The Public Health, Safety and Transportation Committee Met On August 11, 2020 and Reviewed the Following Items: 20-0444 A Resolution establishing the maximum number of Class B - On-Site Consumption City of Aurora liquor licenses (unofficially related to application from: Dixie's Bistro, LLC, d/b/a Dixie's Bistro, 1515 Butterfield Rd., Unit 111, Aurora, IL 60502). (PLACED ON CONSENT AGENDA) 20-0465 A Resolution establishing the maximum number of Class D: Specialty By Area - Downtown Core Entertainment District licenses (unofficially related to the application from Tavern On Broadway, Inc. d/b/a Tavern On Broadway, to be located at 24 N. Broadway, Aurora, Illinois 60505.) (PLACED ON CONSENT AGENDA) 20-0450 Charitable Solicitation Application for Knights of Columbus Council 4849 Tootsie Roll Drive on September 11, 2020 and September 12, 2020. (PLACED ON CONSENT AGENDA) 20-0452 Charitable Solicitation Application for Knights of Columbus Council 14825 Tootsie Roll Drive on September 05, 2020 thru September 27, 2020. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On August 10, 2020 and Reviewed the Following Items: 20-0127 A Resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 for an amount not to exceed $75,000 for the purchase of lighting materials for various locations downtown. (PLACED ON CONSENT AGENDA) 20-0398 A Resolution Authorizing a Contract with Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 in the amount of two hundred and sixty-seven thousand, seven hundred and fifty-five dollars and zero cents ($267,755.00) for the 2020 Storm Sewer Extensions and Replacement project located in Wards 1, 5, 6, 7, & 9. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 18, 2020 20-0420 A Resolution accepting of improvements and waiving the maintenance security for Vermeer Midwest - Parking Lot Expansion - 2801 Beverly Dr. - Ward 10 (PLACED ON CONSENT AGENDA) 20-0439 A Resolution accepting the improvements and waving the maintenance security for WAHS Building and Parking additions with UG detention - 1201 W. New York St. (PLACED ON CONSENT AGENDA) 20-0440 A Resolution accepting the improvements and waiving the maintenance security for WASD No. 129 - Nancy Hill School Improvements - 724 Pennsylvania Ave. (PLACED ON CONSENT AGENDA) 20-0445 A Resolution accepting the improvements and waving the maintenance security for WAHS Parking additions - 1201 W. New York St. - Ward 4 (PLACED ON CONSENT AGENDA) 20-0447 A Resolution authorizing the execution of a Sidewalk Agreement between the City of Aurora and Gonnella Baking Co. Inc., owner of the property at 2435 Church Road (Ward 1). Ken Schroth - City of Aurora, spoke regarding this item. Marty Lyons - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 4, 2020 and Reviewed the Following Items: 20-0397 An Ordinance Amending the Code of Ordinances, City of Aurora, Illinois by repealing paragraph (b) of Section 6-33 in its entirety. (PLACED ON CONSENT AGENDA) 20-0434 A Resolution Appointing Kristina Murphy and Ryan Anderson and reappointing Mavis Bates to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). Mayor Irvin withdrew his nomination of Teresa Rosa Jackson to serve as a member of Sustainable Aurora. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 18, 2020 20-0437 A Resolution Appointing Karina Suarez-Darden and Daniel Tinajero and Reappointing Barbara Hernandez, Blanca Saavedra, Casildo Cuevas, Melissa Sosa and Marisela Fonseca to the Aurora Hispanic Heritage Advisory Board. (PLACED ON CONSENT AGENDA) NEW BUSINESS 20-0479 An Ordinance amending an intergovernmental agreement with the County of DuPage, Illinois, pertaining to the reimbursement of expenses incurred as a result of the COVID-19 Pandemic. Alex Alexandrou - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0484 A Resolution authorizing a donation in an amount not to exceed $100,000.00 to West Aurora School District No. 129 to support the construction of an accessible playground at the Hope D. Wall School. Dr. Jeff Craig - Superintendent, West Aurora School District 129, spoke and responded to questions regarding this item. Alex Alexandrou - City of Aurora, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin presented a report regarding upcoming AURORA COUNTS events. ALDERMAN'S CORNER Alderman Donnell, Ward 4, presented a report regarding the following: Aurora University parking deck. Copley Hospital redevelopment. Status of the YMCA property demolition. New Businesses Open in Ward 4 - Taqueria Aurora, McCarty Mills Taproom, Society 57, Endiro Coffee Headquarters and Coffee Roasting Business. Foreign Exchange Brewery is planning to open in the future. Aurora Area Convention and Visitor's Bureau update. Ward 4 Neighborhood Groups. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 18, 2020 CLOSED SESSION A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to move into Closed Session immediately prior to the adjournment of this meeting for the purpose of discussing matters related to litigation pending against the City of Aurora, pursuant to 5 ILCS 120/2(c)(11) of the Open Meetings Act. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco that this meeting be adjourned upon the conclusion of the Closed Session. The motion carried by the following vote and the Committee of the Whole proceeded to Closed Session at 5:58 p.m. The Closed Session meeting convened at 6:08 p.m. and adjourned at 6:28 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: __________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7