Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 01, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 889 3155 1911 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON SEPTEMBER 1, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 18, 2020 COMMITTEE OF THE WHOLE MEETING 20-0502 Approval of the Tuesday, August 18, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 1, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT Clerk Stallings read a statement on the rules of public comment and the following citizens addressed the City Council: Ms. Tonya Makrinski spoke in support of agenda item 20-0431. Ms. Giselle Gonzalez spoke in opposition to agenda item 20-0431. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On August 26, 2020 and Reviewed the Following Items: 20-0425 An Ordinance Granting a Variance pursuant to Section 10.5-6 of the Aurora Zoning Ordinance for the property located at 613 Smith Boulevard to reduce the lot width from 75 feet to 57.33 feet, to reduce the minimum exterior side setback requirement from 15 feet to 3 feet, and to increase the maximum lot coverage from 40% to 44% Alderman Mesiacos abstained from discussion in this item and was on mute and off camera during discussion. Jill Morgan - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0516 An Ordinance Amending Ordinance No. O14-061 Approving an Expansion of the River Edge Redevelopment Zone Known as the "Aurora River Zone" in the City Of Aurora, Illinois, Following Notice and Public Hearing in Connection Therewith. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 1, 2020 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On August 27, 2020 and Reviewed the Following Items: 20-0458 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and Sugar Grove Drainage District #1 for Mutual Cooperation in the Construction of Drainage Improvements on the Site of the Aurora Municipal Airport . (PLACED ON CONSENT AGENDA) 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. Jolene Coulter, Director of Purchasing - City of Aurora, presented and responded to questions regarding this item. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0476 A Resolution Approving the Director of Purchasing to enter into Intergovernmental Agreement(s) with various agencies/entities to allow the use of the City of Aurora Job Order Contracting Services program. Jolene Coulter, Director of Purchasing - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0487 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Agreement for Federal Participation with the State of Illinois, the Mayor to Execute the Phase 2 Design Engineering Agreement with Christopher B. Burke Engineering, Ltd., 9575 W. Higgins Road, Suite 600, Rosemont, IL 60018 in the amount of $108,541.29 for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement Project, MFT Section 18-00325-00-PK. (PLACED ON CONSENT AGENDA) 20-0491 A Resolution to amend the grant agreement with the Cities for Financial Empowerment to accept $80,000 in additional funding to support the Aurora Financial Empowerment Center . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 1, 2020 20-0518 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $78,100 with Crawford, Murphy and Tilly, Inc. for the Airfield Pavement Rehabilitation Phase 3, Area 1 Project. . (PLACED ON CONSENT AGENDA) 20-0520 A Resolution authorizing the acceptance of a Federal Emergency Management Agency (FEMA) grant in the amount of $975,000.00 towards the purchase of new self-contained breathing apparatus (SCBA) for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 20-0530 A motion to discharge the Finance Committee from further deliberations upon Item 20-0431 pursuant to Sec. 2-122(g) of the Code of Ordinances . Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke regarding this item. Rick Veenstra, Corporation Counsel - City of Aurora, spoke regarding this item. This motion was approved without objection and the Finance Committee was discharged from further deliberations regarding this item. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety & Transportation Committee Meeting Scheduled for Tuesday August 25, 2020 was Cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On August 24, 2020 and Reviewed the Following Items: 20-0467 A Resolution to Award a Contract for the Lime Sludge Removal and Disposal for the Water Production Division (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 1, 2020 20-0490 A Resolution Awarding the 2020 Sanitary Sewer CIPP Lining contract to Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455 in the amount of eight hundred ninety-eight thousand, seven hundred and ninety-seven dollars and zero cents ($898,797.00) . (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 18, 2020 and Reviewed the Following Items: 20-0468 Committee action involving the selection process to fill anticipated vacancies in staff positions in the Office of the Aldermen. This item was returned to the Rules, Administration, and Procedure Committee. 20-0478 A Resolution appointing Ahana Narayana, D'Angelo Carbajal, Gabriel Bradford, Gauri Venkatraman, Ian Ortego, Mariella Acevedo, Moises Jimenez, Pravallika Padyala, Satya Balmuri and reappointing Arleth Rodriguez to the Aurora Youth Council . (PLACED ON CONSENT AGENDA) 20-0481 A Resolution pursuant to Sec. 2-101(a) of the Code of Ordinances, City of Aurora, pertaining to categories of business authorized for placement on the consent agenda . Rick Veenstra, Corporation Counsel - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0486 An Ordinance amending the Aurora Liquor Control Ordinance pertaining to nuisance activity and the process of applying for licensure in certain locations. Rick Veenstra, Corporation Counsel - City of Aurora, presented and answered questions regarding this item. Deb Lang, Assistant Corporation Counsel - City of Aurora, presented and answered questions regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 1, 2020 NEW BUSINESS 20-0528 A Resolution regarding the implementation of officer-worn body cameras for the City of Aurora Police Department. Marty Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions regarding this item. Mike Pegues, Chief Information Officer - City of Aurora, spoke briefly regarding this item. Mr. Mark Gabriel - Johns Hopkins University, spoke regarding this item. Other representatives of Johns Hopkins University were also present on the call and introduced to City Council: Julee Renden Ruth Vogel Jeffrey Chavis Elizabeth Parkin (PLACED ON CONSENT AGENDA) OLD BUSINESS 20-0431 A Resolution to accept the quote from Pro-Tech, 1313 West Bagley Road, Berea, Ohio 44017 to purchase 150 complete sets of Personal Protective Equipment for the Aurora Police Department . Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented and answered questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, presented and answered questions regarding this item. (PLACED ON UNFINISHED BUSINESS) MAYOR’S REPORT Mayor Irvin presented the Mayor's Report and discussed the City of Aurora Census Response and the next Community Census Day scheduled for Saturday, September 26th at 10:00 a.m. Mayor Irvin also presented a report on the status of COVID-19 in the City of Aurora. Mayor Irvin also congratulated Alderman O'Connor on his retirement and thanked him for his years of service to the City of Aurora. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 1, 2020 STAFF REPORT 20-0522 Staff Update: Phillips Park Zoo Dan Powell, Director of the Phillips Park Zoo - City of Aurora, presented regarding the Phillips Park Zoo and large projects: Elk Fence and Yard Renovations and Domestic Animals Barn/Yard Area Renovations. This Presentation/Proclamation/Recognition/Awards was (INFORMATION ONLY) CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 7:40 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: ________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7