Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 15, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 819 5453 3030 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON SEPTEMBER 15, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present: 13 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor and Mayor Irvin. MINUTES OF THE TUESDAY, SEPTEMBER 1, 2020 COMMITTEE OF THE WHOLE MEETING 20-0544 Approval of the Tuesday, September 1, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 15, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT Clerk Stallings read a statement of the rules of public comment and the following citizens addressed the City Council: Mr. Porus Dadabhoy spoke regarding social justice and equity. Ms. Stephanie Hughes spoke regarding social justice and equity. Mr. Michael Childress spoke regarding social justice and equity. Ms. Nicole Mullins spoke regarding item 20-0539. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On September 9, 2020 and Reviewed the Following Items: 20-0416 An Ordinance Granting a Revision to the Special Use Permit for a Special Purpose Recreational Institution (5200) Use on the Property located at 2320 and 2390 South Eola Road (PLACED ON CONSENT AGENDA) 20-0417 A Resolution Approving a Final Plat Revision, Consolidating Lot 3A-2 of Eola Crossing 3rd Resubdivision and Lot 1 of Eola Crossing 4th Resubdivision, Establishing Lot 1 of Eola Tennis Academy Resubdivision (PLACED ON CONSENT AGENDA) 20-0418 A Resolution Approving a Revision to the Final Plan for Lot 1 of the Eola Tennis Academy Resubdivision, for the Property Located at 2320 and 2390 South Eola Road, for a Special Purpose Recreational Institution (5200) Use (PLACED ON CONSENT AGENDA) 20-0441 An Ordinance granting a Special Use Permit for a Religious Institutions (6400) Use on the property located at 1401 W. Galena Boulevard (PLACED ON CONSENT AGENDA) 20-0442 A Resolution approving the Final Plat for Lots 7, 8, 9, & 10 of Randall's Addition Subdivision, located at 1401 W. Galena Boulevard (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 15, 2020 20-0443 A Resolution Approving a Final Plan on Lots 7, 8, 9, and 10 of Randall's Addition Subdivision located at 1401 W. Galena Boulevard for a Religious Institutions (6400) Use (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On September 10, 2020 and Reviewed the Following Items: 20-0293 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $174,115.00, and the appropriation of $435,044.00 of REBUILD Illinois Bond Funds for the Montgomery Road Bridge Project. (PLACED ON CONSENT AGENDA) 20-0407 A Resolution requesting approval for a FOIA/Public Records Request Management software solution that complies with the existing processes/rules and is also user friendly. (PLACED ON CONSENT AGENDA) 20-0475 A Resolution To Award McCarty Park Phase II Improvements Located in Ward 2 to BCI Burke. (PLACED ON CONSENT AGENDA) 20-0488 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $292,794.00, and the appropriation of $300,000.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. (PLACED ON CONSENT AGENDA) 20-0508 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2021 through December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 15, 2020 20-0512 A Resolution Authorizing a Renewal Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2021 through December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0513 A Resolution Establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2021 through December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0514 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2021 to December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0515 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2021 through December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0517 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2021 through December 31, 2021. Alicia Lewis, Director of Human Resources - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0527 A Resolution approving an Intergovernmental Agreement between the City of Aurora, Illinois and Forest Preserve District of Kane County for the Oakhurst Forest Preserve and adjacent area in Aurora, IL. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 15, 2020 20-0538 An Ordinance Deleting Certain Property from the Redevelopment Project Area for City of Aurora Downtown Tax Increment Financing District No. 1 (PLACED ON CONSENT AGENDA) 20-0541 A Resolution awarding Restoration Techs Aurora, IL as the 2020-2021 contractor for Emergency board up services within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) 20-0552 A Resolution to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2020. (PLACED ON CONSENT AGENDA) 20-0556 A Resolution ratifying payment in the amount of $42,849.75 and approving additional payments of $105,715.00 to Richland Community College for police recruit training, lodging and meals in 2020. Sgt. George Lill - Aurora Police Department, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0557 A Resolution Authorizing the Approval and Execution of a Lease Agreement between the City of Aurora and F.H. Paschen for the Lease of Office Space on the Second Floor of a City-owned Building located at 1 S. Broadway, Aurora, Illinois 60505. (PLACED ON CONSENT AGENDA) 20-0548 Public Hearing regarding the creation of the proposed Lake Galena Tax Increment Finance District (PLACED ON UNFINISHED BUSINESS) 20-0549 Public Hearing regarding the creation of the proposed Lincoln Tax Increment Finance District (PLACED ON UNFINISHED BUSINESS) 20-0572 A motion to discharge the Finance Committee from further deliberations upon Item 20-0469 pursuant to Sec. 2-122(g) of the Code of Ordinances. A motion was made by Alderman O'Connor and seconded by Alderman Franco to discharge the Finance Committee from further deliberations upon item 20-0469. The motion carried by the following vote: City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 15, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On September 8, 2020 and Reviewed the Following Items: 20-0539 A Resolution to execute an agreement between the City and Aurora Downtown regarding the scope of work, management, and deployment of taxes generated by levies filed against property within SSA One. Deb Lang, Assistant Corporation Counsel - City of Aurora responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0542 A Resolution authorizing an agreement with the Fox Valley Park District Police Department, through the Fox Valley Park District, and the Aurora Police Department, through the City of Aurora, for emergency dispatch services. (PLACED ON CONSENT AGENDA) 20-0545 A Resolution establishing the maximum number of Class B: On-Site Consumption licenses (unofficially related to the application from Q Bar North, Inc. d/b/a Saddle Up @ Q, located at 4440 Ogden Avenue, Aurora, Illinois 60504). (PLACED ON CONSENT AGENDA) 20-0547 Tag Day: Girl Scouts of Greater Chicago and Northwest Indiana Fall Product Program from October 1, 2020 to October 18, 2020. Door-to-Door cookie sales January 1, 2021 to January 17, 2021. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On September 3, 2020 and Reviewed the Following Items: City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 15, 2020 20-0428 A Resolution requesting approval to continue with BenTek Benefits Technology of Palm Beach Gardens, FL as the City's Benefits Enrollment and Administration Software provider for up to 4 additional years for an amount not to exceed $251,184. (PLACED ON CONSENT AGENDA) 20-0532 A Resolution authorizing the Director of Purchasing to enter into an agreement with Oxie Valley Electric Supply, 1700 Liberty Street, Aurora, IL 60505 in the amount of $198,160.00 for the purchase of street lighting poles/standards for East New York Street. (PLACED ON CONSENT AGENDA) 20-0534 A Resolution Accepting the improvements and waiving the maintenance security for WASD 129 - McCleery School Improvements - 1002 W. Illinois Ave. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 1, 2020 and Reviewed the Following Items: 20-0500 An Ordinance repealing and amending various provisions of the Code of Ordinances, City of Aurora, pertaining to the Aurora Public Library. (PLACED ON CONSENT AGENDA) 20-0523 A Resolution Appointing George Gutierrez to the Aurora Public Art Commission. (PLACED ON CONSENT AGENDA) 20-0524 A Resolution Appointing Landa Midgley to the Aurora Public Art Commission. (PLACED ON CONSENT AGENDA) 20-0535 A Resolution Appointing Penelope A. Torres to the Aurora Human Relations Commission. (PLACED ON CONSENT AGENDA) 20-0536 A Resolution Appointing Ricky Rodgers to the Aurora Human Relations Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 15, 2020 NEW BUSINESS 20-0453 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. (PLACED ON CONSENT AGENDA) 20-0569 An Ordinance Deferring the implementation of the annual Water/Sewer rate increase as provided in Article II of Chapter 48 of the City of Aurora Code of Ordinances Entitled "Municipal Utility Service" until January 1, 2021. (PLACED ON CONSENT AGENDA) UNFINISHED BUSINESS 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke and responded to questions regarding this item. Jim Birchall - City of Aurora, responded to questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. Alderman Bugg provided an overview of the Finance Committee's discussions regarding this item. (PLACED ON UNFINISHED BUSINESS) MAYOR’S REPORT Mayor Irvin presented his Mayor's Report regarding the following items: Hispanic Heritage Month City of Aurora Community Census Day on September 26, 2020 Hunger Action Month - September, 2020 ALDERMAN'S CORNER Alderman Franco - Ward 5 presented an update regarding activities in the 5th Ward including the following: Cleanup day. Upcoming 5th Ward Neighborhood Group meeting. New Businesses. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final September 15, 2020 CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Mesiacos and seconded by Alderman Franco to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 6:33 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: ________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9