Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 06, 2020 4:00 PM TIME CHANGE FOR THIS MEETING ONLY. THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 890 0933 8756 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 2:00 PM ON OCTOBER 6, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Alderman Jenkins joined the meeting at 4:05 p.m. Mayor Irvin called the meeting to order at 4:02 and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Sherman Jenkins MINUTES OF TUESDAY, SEPTEMBER 15, 2020 COMMITTEE OF THE WHOLE MEETING City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 6, 2020 20-0577 Approval of the Tuesday, September 15, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie and Alderman O'Connor PUBLIC COMMENT Clerk Stallings read a statement of the rules of public comment and the following citizen addressed the Committee of the Whole: Ms. Margie Logman made general comments regarding the City of Aurora. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Meeting for Wednesday, September 23, 2020, was canceled. The Building, Zoning and Economic Development Committee held a Special Meeting on Wednesday, September 30, 2020 and discussed the following item: 20-0543 An Ordinance Approving a Revision to the Greenfield Partnership Plan Description on 13.8227 Acres for the Property located at 2372 W. Indian Trail Mr. Mike Apostal - Factor, presented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Thursday, September 24, 2020 and Reviewed the Following Items: 20-0582 An Ordinance Designating the City of Aurora Lake and Galena Tax Increment Financing District Redevelopment Project Area. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 6, 2020 20-0585 An Ordinance Approving the City of Aurora Lake and Galena Tax Increment Financing District, Redevelopment Project Area Redevelopment Plan and Project. (PLACED ON CONSENT AGENDA) 20-0586 An Ordinance Adopting Tax Increment Financing the City of Aurora Lake and Galena Tax Increment Financing District. (PLACED ON CONSENT AGENDA) 20-0588 An Ordinance Designating the City of Aurora Lincoln and Weston Tax Increment Financing District Redevelopment Project Area. (PLACED ON CONSENT AGENDA) 20-0590 An Ordinance Approving the City of Aurora Lincoln and Weston Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. (PLACED ON CONSENT AGENDA) 20-0591 An Ordinance Adopting Tax Increment Financing for the City of Aurora Lincoln and Weston Tax Increment Financing District. (PLACED ON CONSENT AGENDA) 20-0597 A Resolution Authorizing the Amendment of a Sales Tax Reimbursement Agreement with Pacific Square DE, LLC. Trevor Dick - City of Aurora, presented regarding this item. Ms. Judy Ni and Mr. David Dorgan from the Windfall Group presented regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On Tuesday, September 22, 2020 and Reviewed the Following Items: 20-0561 A Resolution authorizing the Chief of Police to sign an updated Memorandum of Understanding between the Drug Enforcement Agency (DEA), and the Aurora Police Department (APD). Commander Jack Fichtel - City of Aurora Police Department, spoke regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 6, 2020 20-0584 Charitable Solicitation Application for Knights of Columbus Council 14795 Tootsie Roll Drive on September 4, 2020 thru September 20, 2020. (INFORMATION ONLY) The Public Health, Safety, and Transportation Committee held a Special Meeting on Tuesday, September 29, 2020 and discussed the following item: 20-0581 A Resolution Directing the Preparation of an Ordinance Establishing a Civilian Review Board to Review Matters Involving the Police Department. Clayton Muhammad - City of Aurora, spoke regarding this item. Attorney John Murphey, Outside Counsel - City of Aurora, spoke and answered questions regarding this item. Commander Jack Fichtel - City of Aurora Police Department, spoke and answered questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On Monday, September 21, 2020 and Reviewed the Following Items: 20-0211 A Resolution authorizing the Director of Purchasing to enter into a professional services agreement with Associated Technical Services LTD, Villa Park, IL for water main leak detection services in the amount of $244,760.64. Eric Schoeny, Water & Sewer Department - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0498 A Resolution approving the extension amendment of the contract agreements with AT&T for three years to expire 10-16-2023 in the amount of $34,741.00 annually that will be paid in 12 monthly payments. (PLACED ON CONSENT AGENDA) 20-0540 A Resolution Authorizing the Director of Purchasing to adopt unit prices for the purchase of large Sensus water meters. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 6, 2020 20-0573 A Resolution authorizing the Director of Purchasing to accept per ton dump fees from Waste Management of Illinois for the disposal of non-special and special excavated soil. Eric Schoeny, Water & Sewer Department - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0575 Provide information regarding the upgrade to new version of Municode that provides for self-publishing of City ordinances while reducing annual fees. (INFORMATION ONLY) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On Tuesday, September 15, 2020 and Reviewed the Following Items: 20-0568 A Resolution Reappointing John Perkins and Ramona Wood to the Aurora Civil Service Commission. (PLACED ON CONSENT AGENDA) 20-0468 Committee action involving the selection process to fill anticipated vacancies in staff positions in the Office of the Aldermen. (INFORMATION ONLY) OLD BUSINESS 20-0611 Continued discussion regarding the Hesed House loan of $800,000 based on County Board schedules. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke briefly regarding this item. (INFORMATION ONLY) MAYOR’S REPORT Mayor Irvin reminded everyone of National Night In being held at 6:00 p.m. on October 6, 2020. STAFF REPORT City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 6, 2020 20-0623 Financial Empowerment Center Update Adrienne Holloway, Chief Innovation Officer - City of Aurora, presented regarding this item. Bea Rodriguez-Fransen, Program Manager of Innovation - City of Aurora, presented regarding this item. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 5:25 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Conner Submitted by: __________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6