Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 03, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 894 9145 9144 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON NOVEMBER 3, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Due to technical difficulties, Alderman Saville was not present at the time roll was called, however, Alderman Saville entered the meeting via audio-only at 5:03 p.m. and was present for this meeting two minutes after the meeting was called to order and roll was called. Alderman Saville lost meeting connection as of 5:29 p.m. and left the meeting. Present 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Mike Saville City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 3, 2020 MINUTES OF THE TUESDAY, OCTOBER 20, 2020 COMMITTEE OF THE WHOLE MEETING 20-0674 Approval of the Tuesday, October 20, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor. PUBLIC COMMENT There were no members of the public present and wishing to make public comment. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On October 28, 2020 and Reviewed the Following Items: 20-0672 A Resolution Authorizing and Approving an Extension of the Intergovernmental Agreement between the City of Aurora and the Village of Plainfield. Alderman Jenkins presented the report of the Building, Zoning and Economic Development Committee in the place of Alderman Saville. Alex Minnella - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On October 29, 2020 and Reviewed the Following Items: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 3, 2020 20-0146 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $895,105.94, and the appropriation of $4,448,257.00 of REBUILD Illinois Bond Funds for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project. (PLACED ON CONSENT AGENDA) 20-0634 A Resolution authorizing the execution of real estate contracts to purchase properties and to Appropriate Motor Fuel Tax Funds required for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project, Section 14-00210-02-PV, in the amount of $21,500.00. (PLACED ON CONSENT AGENDA) 20-0655 An Ordinance Designating the City of Aurora Fox Valley Mall Area Tax Increment Financing District Redevelopment Project Area. (PLACED ON CONSENT AGENDA) 20-0656 An Ordinance Approving the City of Aurora Fox Valley Mall Area Tax Increment Financing District, Redevelopment Project Area, Redevelopment Plan and Project. (PLACED ON CONSENT AGENDA) 20-0657 An Ordinance Adopting Tax Increment Financing for the City of Aurora Fox Valley Mall Area Tax Increment Financing District. (PLACED ON CONSENT AGENDA) 20-0673 A Resolution authorizing the execution of Phase 2 Design Engineering Amendment #1 with HR Green, Inc. in the not to exceed amount of $94,402.31 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project. (PLACED ON CONSENT AGENDA) 20-0676 A Resolution authorizing the purchase of a replacement 2021 Ford Utility Police Interceptor from Currie Motors for $37,183.00. (PLACED ON CONSENT AGENDA) 20-0696 A Resolution Entering into an Agreement for a Traffic Impact Analysis Addendum for Orchard Road and Bushwood Drive Property Access with Iteris, Inc. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 3, 2020 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On October 27, 2020 and Reviewed the Following Items: 20-0647 A Resolution establishing the maximum number of Class B: On-Site Consumption licenses (unofficially related to the application from El Burrito Loco-Aurora, Inc., d/b/a El Burrito Loco, at 880 N. Farnsworth Ave., Aurora, IL 60505). (PLACED ON CONSENT AGENDA) 20-0683 Tag Day: Girl Scouts of Northern IL Annual Cookie Program from January 6, 2021 to March 31, 2021. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On October 26, 2020 and Reviewed the Following Items: 20-0629 A Resolution to award a contract to HR Green, Inc. in the amount of $182,000 for design engineering services in accordance with Resolution R19-053 a Redevelopment Agreement with Aurora Town Center Associates for engineering design work associated with Phase I of the agreement. (PLACED ON CONSENT AGENDA) 20-0677 A Resolution to reject all bids for 2021/2022 Materials and Supplies for the Electrical Division. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On October 26, 2020 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 3, 2020 20-0471 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, Illinois, commonly known as the "Aurora Zoning Ordinance" Ed Sieben - City of Aurora, presented briefly and responded to questions regarding this item. Tracey Vacek - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0658 An Ordinance amending Chapter 34 of the Code of Ordinances, City of Aurora, in its entirety and repealing conflicting prior enactments (PLACED ON CONSENT AGENDA) 20-0665 A Resolution Appointing Judy Durham to the Block Grant Working Committee. (PLACED ON CONSENT AGENDA) Alderman Franco presented the following additional updates for the Rules, Administration and Procedures Committee: 1. Update regarding the Committee's discussions of residency requirements for Police and Fire employees. Findings made by the RAP Committee are available via a memorandum contained in the RAP Committee minutes of November 3, 2020. Marty Lyons provided information regarding this issue from the financial perspective. Alex Alexandrou provided information regarding future steps to be taken by City staff with respect to this issue. 2. Update regarding staffing for the Aldermen's Office. Hiring for the Chief of Staff position is pending due to the City hiring freeze. The search for a replacement to fill the open Aldermanic Aide position is ongoing. Alex Alexandrou spoke regarding the timing of hiring. MAYOR’S REPORT Mayor Irvin provided a report regarding the 2020 Election and thanked the Kane, Kendall, Will and DuPage County Clerks for their work on this election. Mayor Irvin also thanked the citizens for voting in this election. STAFF REPORT There was no staff report given during this meeting. CLOSED SESSION There was no need for a closed session during this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 3, 2020 ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. Prior to adjournment, Alderman Mesiacos discussed the City Trick-or-Treating event that was held on October 31, 2020 and made suggestions regarding next year. Mayor Irvin also briefly discussed the City Trick-or-Treating event. The motion to adjourn passed by the following vote and the meeting was adjourned at 5:51 p.m.: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor. Submitted by: _________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6