Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 17, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 858 0292 3633 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON NOVEMBER 17, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 3, 2020 COMMITTEE OF THE WHOLE MEETING 20-0727 Approval of the Tuesday, November 3, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 17, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT There were no members of the public present and wishing to make public comment. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On November 13, 2020 and Reviewed the Following Items: 20-0275 An Ordinance Establishing a Special Use Planned Development, Approving the Fox Valley SP, LLC Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of R-5A Midrise Multiple Family Dwelling District for the property located on the east side of the Fox Valley Mall, west of Route 59, and south of New York Street Tracey Vacek, Senior Planner - City of Aurora, presented briefly and responded to questions regarding this item. Jon Meshel, Centennial Real Estate, presented and responded to questions regarding this item. Mitzi Jones, Atlantic Residential, presented and responded to questions regarding this item. Brandon Diamond, Torti Gallas & Partners, presented and responded to questions regarding this item. Michaela Walker, Kimley-Horn presented and responded to questions regarding this item. Rory Fancler, Kimley-Horn presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0276 A Resolution Approving a Preliminary Plan on Lot 2 of the First Resubdivision of Fox Valley East Region I Unit No. 1 located on the east side of the Fox Valley Mall, west of Route 59, and south of New York Street (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 17, 2020 20-0286 A Building, Zoning and Economic Development Committee Resolution Approving the Final Plat for Unit No. 1 of the First Resubdivision of Fox Valley East Region I Subdivision, located at on the east side of Fox Valley Mall, west Route 59, south of New York Street This P&D Resolution was finalized (appealable). 20-0605 An Ordinance Establishing a Special Use Planned Development at 311 S. Evanslawn Avenue to be incorporated under the existing 2018 Aurora University Plan Description (PLACED ON CONSENT AGENDA) 20-0651 An Ordinance Granting a Special Use Permit for a Social Service Agencies, Charitable Organizations, Health Related Facilities, and similar uses when not operated for pecuniary profit (6630) Use on the Property located at 545, 551 and 557 S. 4th Street (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On November 12, 2020 and Reviewed the Following Items: 20-0529 A Resolution authorizing the amendment of the contract with Microsoft, Inc. awarded in 2018 through the State of Illinois Central Management Services' bid awarded to CDW, Inc in 2015, to allow for the purchase of Microsoft Enterprise M365 security and mobility licenses through Dell, Inc. 1 Dell Way, Round Rock, TX 78664, in the amount of $20,511.84 (also through the State of Illinois Central Management Services bid awarded in 2020). (PLACED ON CONSENT AGENDA) 20-0708 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2021, in an amount up to $1,320,000.00. (PLACED ON CONSENT AGENDA) 20-0723 A Resolution Renewing All Fees Pertaining to Chapter 46 of the City of Aurora Code of Ordinances Entitled "Towing Services". (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 17, 2020 20-0724 A Resolution to authorize agreements with CY LLC dba 180 Engineering, Gov Temps USA, LLC, Stivers Services, LLC and Nexus Employment Solution Plus Inc. to provide staffing for temporary and contracted positions. Alderman Llamas asked that this item be placed on Unfinished Business. (PLACED ON UNFINISHED BUSINESS) 20-0742 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On November 10, 2020 and Reviewed the Following Items: 20-0733 A Resolution authorizing Annual Action Plan Substantial Amendment 2020-#3 to modify Project CDBG-2020-10 - 605 District to convert the activity from an economic development activity to a public service activity focusing on youth education in response to the Coronavirus pandemic. Chris Ragona - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0736 A Resolution establishing the maximum number of Class A: Package Sales (Full Liquor) licenses (unofficially related to the application from Prisco's Fine Foods, Inc. d/b/a Prisco's Family Market located at 1108 Prairie Street, Aurora, Illinois 60506). (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On November 9, 2020 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 17, 2020 20-0563 A Resolution to award a contract to HR Green, Inc. in the amount of $39,750.00 to revise the regulatory floodplain map for the area surrounding Mastodon Lake. (PLACED ON CONSENT AGENDA) 20-0564 A Resolution to award a contract to HR Green, Inc. in the amount of $176,350.00 for final engineering and construction observation for the Mastodon Lake Dredging and Shoreline Restoration project. (PLACED ON CONSENT AGENDA) 20-0600 A Resolution approving ATALIAN Midwest, LLC, Eco-Clean Maintenance, Inc., International Cleaning Services, Inc., Smith Maintenance Co., and Total Facilities Maintenance, Inc. as the lowest responsive responsible bidders for contracted janitorial services at various City of Aurora facilities effective January 1, 2021, in an amount not to exceed $114,161.59. (PLACED ON CONSENT AGENDA) 20-0663 A Resolution to approve Petroleum Traders Inc. and Blu Petroleum LLC as the vendors for the purchase of unleaded and diesel motor fuel for the City of Aurora fleet and backup generators for an additional one (1) year, in an amount not to exceed $1,153,500.00. (PLACED ON CONSENT AGENDA) 20-0671 A Resolution accepting the underground public improvements and maintenance security for Butterfield Phase II, Unit 4B - Lot 401 - 2350 Frieder Ln. (PLACED ON CONSENT AGENDA) 20-0681 A Resolution Authorizing the Lease of City-owned Property with Marie Wilkinson Food Pantry, Inc, for the Continuation of Their Community Garden. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 3, 2020 and Reviewed the Following Items: City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 17, 2020 20-0710 An Ordinance creating a civilian review board to review matters involving the police department. Clayton Muhammad - City of Aurora, presented regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented and responded to questions regarding this item. Attorney John Murphey - Odelson, Sterk, Murphey, Frazier & McGrath, responded to questions regarding this item. Chief Kristen Ziman - Aurora Police Department, responded to questions regarding this item. Deputy Chief Keith Cross - Aurora Police Department, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 20-0758 Recommendation to approve an Aldermanic Aide to the Aldermen. (INFORMATION ONLY) MAYOR’S REPORT Mayor Irvin spoke regarding upcoming COVID-19 mitigation measures implemented by Governor Pritzker and encouraged the City of Aurora to continue to do our part to protect ourselves from COVID-19. Mayor Irvin passed along words from Carol Williams, Nurse - Rush-Copley Medical Center, regarding COVID-19. ALDERMAN'S CORNER Alderman Hart-Burns - Ward 7, presented an update on projects and happenings in Ward 7. STAFF REPORT 20-0601 Staff Update: Hexagon Project Commander Michael Doerzaph - Aurora Police Department, presented regarding this item. Deputy Chief Dave McCabe - Aurora Fire Department, presented regarding this item. Jeff Anderson, Deputy Chief Information Officer - City of Aurora, presented regarding this item. Mike Pegues, Chief Information Officer - City of Aurora, responded to questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions regarding this item. (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 17, 2020 CLOSED SESSION There was no need for a closed session during this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adjourn the meeting. The motion passed by the following vote and the meeting adjourned at 6:58 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Submitted by: _____________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7