Committee of the Whole

COMMITTEE OF THE City of Aurora WHOLE REMOTE ACCESS 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 01, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 847 2621 8433 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON DECEMBER 1, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 17, 2020 COMMITTEE OF THE WHOLE MEETING 20-0783 Approval of the Tuesday, November 17, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Saville to approve the minutes as presented. The motion carried by the following vote: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 1, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT Clerk Stallings read a statement regarding public comment. The following members of the public addressed Council: Brian Dolan spoke in support of item 20-0701. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Meeting On November 25, 2020 was Cancelled REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On November 19, 2020 and Reviewed the Following Items: 20-0205 A Resolution authorizing the Director of Purchasing to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment 6949 N. 3000 E. Rd. Manteno, IL 60950 in the amount of Three Hundred and Ninety Thousand Six Hundred and thirty nine Dollars and no Cents. ($390,639.00). (PLACED ON CONSENT AGENDA) 20-0701 A Resolution authorizing the execution of an exclusive listing agreement with JBSC, INC. D/B/A Caton Commercial Real Estate Group. Bryan Gay - Invest Aurora, spoke regarding this item. David Dibo - City of Aurora, spoke and responded to questions regarding this item. Autumn Psaros - Caton Commercial Real Estate Group, spoke regarding this item. (PLACED ON UNFINISHED BUSINESS) 20-0706 Recommendation to Amend the Resident and Non-Resident Ambulance User fees. Marty Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. (INFORMATION ONLY) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 1, 2020 20-0721 A Resolution Authorizing Well Maintenance Services for Well No. 129 for the Water Production Division. (PLACED ON CONSENT AGENDA) 20-0722 A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) 20-0759 A Resolution Authorizing purchases from IDEXX Laboratories, Inc., for budget year 2021 for the Water Production Division (PLACED ON CONSENT AGENDA) 20-0770 A Resolution Ratifying payment to Rush Truck Centers of Illinois for the replacement of the main engine in Truck 6 for the Aurora Fire Department in the amount of $59,645.00. (PLACED ON CONSENT AGENDA) 20-0771 A Resolution Authorizing and Approving a Business Development District Sales Tax Sharing Agreement with Pacific Square, DE LLC and Authorizing and Approving the Use of Business District Taxes to Reimburse Pacific Square, DE LLC for Eligible Costs in Redeveloping Pacifica Square Shopping Center. David Dibo - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) The Finance Committee Met On November 24, 2020 and Reviewed the Following Items: 20-0603 A Resolution to contract with MDI Access Data Center Solutions ("MDI"), 123000 S Keeler Ave, Alsip, IL 60803 for UPS Battery Equipment and Maintenance in various City facilities in an amount totaling $103,635.00 for five years. (PLACED ON CONSENT AGENDA) 20-0743 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number One) (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 1, 2020 20-0744 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2020 through December 31, 2020. (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) 20-0745 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2020 through December 31, 2020. (Special Service Area Number Sixty-Three) (PLACED ON CONSENT AGENDA) 20-0746 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2020 through December 31, 2020. (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) 20-0747 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2020 through December 31, 2020. (Special Service Area Number Sixty-Six A) (PLACED ON CONSENT AGENDA) 20-0748 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2020 through December 31, 2020. (Special Service Area Number Sixty-Six B) (PLACED ON CONSENT AGENDA) 20-0749 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) 20-0750 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Sixty-Six D) (PLACED ON CONSENT AGENDA) 20-0751 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 1, 2020 20-0752 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Seventy) (PLACED ON CONSENT AGENDA) 20-0753 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Eighty-Eight) (PLACED ON CONSENT AGENDA) 20-0754 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Ninety) (PLACED ON CONSENT AGENDA) 20-0755 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. Special Service Area Number One Hundred Forty-One) (PLACED ON CONSENT AGENDA) 20-0756 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2020 Through December 31, 2020. (Special Service Area Number Twenty- Four) (PLACED ON CONSENT AGENDA) 20-0776 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2021 And Ending December 31, 2021 In Lieu Of Passage Of An Appropriation Ordinance. Marty Lyons, Chief Financial Officer - City of Aurora, presented regarding this item. Alderman Franco thanked Alderman O'Connor for his many years of service as Chairperson of the Finance Committee. (PLACED ON UNFINISHED BUSINESS) 20-0777 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2020 Through December 31, 2020. Marty Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke briefly regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 1, 2020 20-0779 A Resolution Authorizing the Purchase of Bulk Road Salt in the amount of $45.25 per ton for the 2020-2021 winter season from Cargill Incorporated, North Olmsted, Ohio through the State of Illinois Joint Purchasing Agreement. (PLACED ON CONSENT AGENDA) 20-0793 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Crime, Cyber Liability, Excess Cyber, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, Liquor Liability, Special Events Liability and Drone Liability insurance policies for the period of December 31, 2020 through December 31, 2021. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke briefly regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On November 24, 2020 and Reviewed the Following Items: 20-0679 A Resolution establishing the maximum number of Class A: Package Sales (Beer and Wine) and Class B: On-Site Consumption licenses (unofficially related to the application from Casa Blanca Supermercado, Inc., at 770 Claim Street, Aurora, IL 60505). (PLACED ON CONSENT AGENDA) 20-0772 A Resolution authorizing the Chief of Police the authority to sign a yearly updated agreement for use of an outdoor firearms range between the Kendall County Sheriff’s Office (KCSO) and the Aurora Police Department (APD). (PLACED ON UNFINISHED BUSINESS) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On November 23, 2020 and Reviewed the Following Items: City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 1, 2020 20-0427 A Resolution to accept the Proposals received for the 2021 Water & Sewer Division Emergency Repair Program. (PLACED ON CONSENT AGENDA) 20-0678 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2021 calendar year. (PLACED ON CONSENT AGENDA) 20-0680 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) 20-0775 A Resolution to adopt unit prices provided by respondents for 2021/2022 Electrical Materials and Supplies for the Electrical Division. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 17, 2020 and Reviewed the Following Items: 20-0758 Recommendation to approve an Aldermanic Aide to the Aldermen. (INFORMATION ONLY) 20-0768 A Resolution Appointing Wanda Malone to the Advisory Commission on Disabilities. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 1, 2020 NEW BUSINESS 20-0805 A Resolution authorizing the Chief Financial Officer to enter into an Acknowledgement Agreement that directs the payment of the Second Lump Sum Payment to be made at the completion of the development in accordance with the Redevelopment Agreement with Fox Valley Developers as amended. Alderman Mesiacos recused himself from this item and took himself off of video and turned off his audio and took no part in the deliberations or the vote thereupon. Marty Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke regarding this item. (HELD) MAYOR’S REPORT Mayor Irvin presented his report. STAFF REPORT Bryan Gay - Invest Aurora, presented an Update on the STABLE Fund. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented briefly regarding the STABLE Fund. Alderman at Large O'Connor questioned the City's options regarding enforcement of business compliance with Governor Pritzker's ongoing COVID-19 Mitigation Orders. A discussion was held. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions regarding this issue. Deb Lang, Assistant Corporation Counsel - City of Aurora, responded to questions regarding this issue. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Llamas and seconded by Alderman Hart-Burns to adjourn this meeting. The motion carried by the following vote and the meeting was adjourned at 7:25 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 1, 2020 Submitted by: __________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9