Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 15, 2020 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 829 1093 9464 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON DECEMBER 15, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 15, 2020 MINUTES OF THE TUESDAY, DECEMBER 1, 2020 COMMITTEE OF THE WHOLE MEETING 20-0814 Approval of the Tuesday, December 1, 2020 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor PUBLIC COMMENT There were no members of the public wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On December 9, 2020 and Reviewed the Following Items: 20-0652 A Resolution Approving a Revision to the Preliminary Plat and Plan for the Property Located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue (PLACED ON UNFINISHED BUSINESS) 20-0653 An Ordinance Establishing a Special Use Planned Development at the Southwest Corner of Butterfield Road and North Farnsworth Avenue, to be Incorporated Under the Existing PAS Plaza Plan Description, and the Aurora Zoning Ordinance and the Zoning Map Attached to an Underlying Zoning of B-2(S), General Retail District and OS-1(S), Conservation, Open Space, and Drainage District (PLACED ON UNFINISHED BUSINESS) 20-0718 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 1480 Reckinger Road from R-5(S) Multiple-Family Dwelling District with a Special Use to P(S) Park and Recreation District with a Special Use Alderman Mesiacos recused himself from discussion on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 15, 2020 20-0719 An Ordinance Requesting approval of a Special Use for an Educational services (6100) use located at 1480 Reckinger Road. Alderman Mesiacos recused himself from discussion on this item. (PLACED ON CONSENT AGENDA) 20-0720 A Resolution Approving a Final Plan located at 1480 Reckinger Road for an Educational services (6100) Use Alderman Mesiacos recused himself from discussion on this item. (PLACED ON CONSENT AGENDA) 20-0764 An Ordinance Approving a Revision to the Plan Description on 4.355 Acres, for the Property Located at 410 Hill Avenue (PLACED ON UNFINISHED BUSINESS) 20-0765 A Resolution Approving a Revision to the Final Plan for the Property Located at 410 Hill Avenue, for a Mini-storage, Common Corridor Units (3342) Use and a Vehicle Terminals and Vehicle Storage Yards, Major (3310) Use (PLACED ON UNFINISHED BUSINESS) 20-0767 An Ordinance approving a Revision to the Orchard Gateway Corporate Centre Plan Description on 5.98 Acres for the Property located at 2655 Orchard-Gateway Road (PLACED ON CONSENT AGENDA) 20-0789 An Ordinance Authorizing the Execution of a Boundary Agreement between the City of Aurora and the Village of North Aurora. David Dibo - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 20-0820 An Ordinance amending O20-045 granting additional time for compliance of the Special Use for a Cannabis Dispensing Facility (2115) at 1415 Corporate Boulevard that was granted on July 28, 2020 (PLACED ON UNFINISHED BUSINESS) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 15, 2020 The Finance Committee Met On December 10, 2020 and Reviewed the Following Items: 20-0638 A Resolution to approve the renewal of the contracts for City website hosting and maintenance as well as website job applicant tracking module from CivicPlus, Manhattan, Kansas, in the amount of $88,340.84 for a period of 3 years. Jeff Anderson, Deputy Chief Information Officer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0716 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Christopher B. Burke Engineering, Ltd. in the not to exceed amount of $57,710.00, and the appropriation of $173,130.00 of Motor Fuel Tax (MFT) Funds for the Edgelawn Drive Bikeway Project. (PLACED ON CONSENT AGENDA) 20-0797 A Resolution accepting the contract agreement with Oswego Animal Hospital, Oswego, Illinois for veterinary and spay/neuter services for Animal Care & Control. (PLACED ON CONSENT AGENDA) 20-0810 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. (PLACED ON CONSENT AGENDA) 20-0812 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. Alisia Lewis, Human Resources Director - City of Aurora, presented regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 15, 2020 20-0813 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. Alisia Lewis, Human Resources Director - City of Aurora, presented regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0815 A Resolution requesting approval to award RFQ 20-28 Managed Security Services to Data Defenders LLC, 111 W. Jackson Blvd, Suite 1700, Chicago, IL 60604 for a managed security service to reduce cybersecurity risks, protect city systems and assets, and prepare for future cyber risks. Total contract amount not to exceed $1,600,485.00 over a 5-year contract. (PLACED ON CONSENT AGENDA) 20-0817 A Resolution Authorizing an Extension of an Agreement with Bukola Bello of Vision M.A.I., LLC for Government Affairs Consulting Services. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 20-0818 A Resolution Awarding Griffin & Strong the Contract to Conduct an "Availability and Disparity" Study on behalf of the City of Aurora. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 20-0823 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2020 Tax Levy Extension. (PLACED ON SPECIAL CITY COUNCIL MEETING DECEMBER 15, 2020) 20-0828 A Resolution to accept quotes from Ellis Systems (Woltergroup, LLC), 490 W. North Frontage Rd, Bolingbrook, IL 60440 to purchase handgun storage expansion shelving, long gun expansion shelving, reconfiguration shelving, and bulk storage expansion and reconfiguration for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 20-0829 A Resolution Approving the 2nd Amendment to the Redevelopment Agreement with Fox Valley Developers Resolution R19-382. (PLACED ON SPECIAL CITY COUNCIL MEETING DECEMBER 15, 2020) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 15, 2020 20-0831 A Resolution authorizing the execution of an intergovernmental governmental agreement with the Aurora Public Library District regarding the payment of certain general obligation bonds previously issued for library purposes. (PLACED ON SPECIAL CITY COUNCIL MEETING DECEMBER 15, 2020) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On December 8, 2020 and Reviewed the Following Items: 20-0788 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from IJS Restaurant, Inc. d/b/a Taqueria Los Comales #13). (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On December 7, 2020 and Reviewed the Following Items: 20-0122 A Resolution adopting a Complete Streets Policy. (PLACED ON CONSENT AGENDA) 20-0717 A Resolution To Approve the Acceptance of a Donation Agreement with the American Philhellenes Society for Installation of a Commemorative Monument at Wilder Park. (PLACED ON CONSENT AGENDA) 20-0734 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. Robert Leible - City of Aurora, spoke briefly regarding this item. Jessica Kalal, Assistant Corporation Counsel - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 15, 2020 The Rules, Administration and Procedure Committee Met On December 1, 2020 and Reviewed the Following Items: 20-0472 An Ordinance amending Chapter 43 of the Code of Ordinances, City of Aurora, Illinois, commonly known as the “Subdivision Control Ordinance" Mark Phipps - City of Aurora, spoke regarding this item. Tracey Vacek - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 20-0802 A Resolution Appointing Gautam Bhatia to the Aurora Human Relations Commission. No action was taken on this item as the application was withdrawn by the applicant. NEW BUSINESS There were no items of new business. MAYOR’S REPORT Mayor Irvin expressed his gratitude to Deputy Mayor Chuck Nelson for his many years of service to the City of Aurora and on his upcoming retirement. Mayor Irvin presented a Mayoral Proclamation to Deputy Mayor Nelson and proclaimed January 7th to be "Chuck Nelson Day" in the City of Aurora and proclaimed December 14-18, 2020 to be "Chuck Nelson Week" in the City of Aurora. City of Aurora Aldermen expressed their appreciation and congratulations to Deputy Mayor Nelson as well. Deputy Mayor Nelson thanked his wife, Karen, and his family as well as expressed his appreciation to the City of Aurora citizens and employees. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderman Jenkins to adjourn this meeting. The motion carried by the following vote and the meeting was adjourned at 6:41 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 15, 2020 Submitted by: _________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8