Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 04, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 825 7748 7037 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON MAY 4, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman-At-Large Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 4, 2021 MINUTES OF THE TUESDAY, APRIL 20, 2021 COMMITTEE OF THE WHOLE MEETING 21-0296 Approval of the Minutes of the Tuesday, April 20, 2021 Committee of the Whole Meeting. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor PUBLIC COMMENT The City Clerk recited the rules of public comment. The following members of the public presented public comment to the Council: Jessica Pacheco, Robert Coughlin, Gianna Volpe, Brian Fojtik, Kristie Lecaros on behalf of Marc Ayers, and Mitch Boyd. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On April 28, 2021 and Reviewed the Following Items: 21-0279 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Jerry E. Metzger and Rosemary Gardner for 741 Wilder Street (PLACED ON CONSENT AGENDA) 21-0290 A Resolution authorizing the issuance of a certificate of approval for a plat of subdivision for certain territory located within the unincorporated area of Kane County and within one and one half miles from the corporate limits of the City. . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 4, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On April 29, 2021 and Reviewed the Following Items: 20-0886 A Resolution requesting ratification of Professional Services for IT Project Management Office (PMO) Framework and Toolkit with Crowe, LLP, 225 W. Wacker Drive, Chicago, Illinois 60606 in the amount not to exceed $60,000. (PLACED ON CONSENT AGENDA) 21-0097 A Resolution Authorizing the Sale of Obsolete and Surplus Property. (PLACED ON CONSENT AGENDA) 21-0271 A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per ton from Compass Minerals America Inc. Overland, Kansas for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2021-2022 winter season. (PLACED ON CONSENT AGENDA) 21-0274 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water Production Division in an amount not to exceed $180,000.00 to Layne Christensen Company, Aurora, IL. (PLACED ON CONSENT AGENDA) 21-0281 A Resolution requesting approval for additional contracts as a part of the Intrado Next Gen E911 system improvements to Intrado Life and Safety Solutions for $20,160, to Word Systems, LLC for $6,690 and to Sentinel Technologies, Inc. for $14,822 for integration with the Intrado Viper NG911 phone system. Jeff Anderson, Deputy Chief Information Officer - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0257 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2020 and Ending December 31, 2020 (Amendment #1 For The 2020 Fiscal Year). Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 4, 2021 21-0261 A Resolution requesting approval to increase the contract with Melrose Pyrotechnics by $30,000 for the 2021 Independence Day fireworks display (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On April 27, 2021 and Reviewed the Following Items: 21-0235 A Resolution to approve the contract to remodel and add a gender-neutral bathroom from P.H. Paschen S.N. Nielson & Associates, LLC, in the amount of $159,993.00 Assistant Chief Mark Matkovich - Aurora Fire Department, was present on the meeting. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On April 26, 2021 and Reviewed the Following Items: 21-0135 A Resolution to amend approved resolution R20-311, dated December 22, 2020, from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $1,601,730.00. Total amount not to exceed $3,202,215.00 over a five-year contract. (PLACED ON CONSENT AGENDA) 21-0243 A Resolution authorizing the purchase of the maintenance agreement with Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $46,000.00, for the annual maintenance of Arc Geographic Information System. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 4, 2021 21-0254 A Resolution accepting the public improvements, waiving the maintenance security, and accepting and executing an Intergovernmental Agreement ( the "Agreement") by and between the City of Aurora and East Aurora School District No. 131 regarding the maintenance of street curb for the completed EASD - H.S Expansion, COA Case No. 16.040, located at 417 5th St., Aurora, IL. 60505-4700. (PLACED ON CONSENT AGENDA) 21-0267 A Resolution to Enter into a Donation Agreement with Metropolitan Family Services for the Installation of a Playful Learning Project Educational Monument at the Marie Wilkinson Community Gardens (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met on April 20, 2021 and discussed the proposed Ordinance Amending Chapters 2 and 9 of the City of Aurora Code of Ordinances Pertaining to the Sale of Pets within the City of Aurora. The Committee also discussed the Legislative Update. Alderman Franco presented an overview of the work that has been done by the Rules, Administration and Procedure Committee regarding the proposed amendment to Chapters 2 and 9 of the City of Aurora Code of Ordinances pertaining to the sale of pets within the City of Aurora. Rick Veenstra, Corporation Counsel - City of Aurora, answered questions regarding this topic. NEW BUSINESS 21-0315 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188878878. (PLACED ON CONSENT AGENDA) 21-0316 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188922092. (PLACED ON CONSENT AGENDA) 21-0317 A motion authorizing and directing the Director of Human Resources to execute a settlement agreement on behalf of the City in Workers Compensation Claim #188679387. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 4, 2021 21-0318 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to Cigarette, Tobacco, Alternative Nicotine Product or Vapor Products Dealer's Licenses issued on or after May 15, 2021. Rick Veenstra, Corporation Counsel - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 21-0323 A Resolution Authorizing the Execution of a Redevelopment Agreement Between the City of Aurora and Magick Woods, a Business Located at 1600 Sequoia Drive, to Facilitate the Company’s Expansion and Long-Term Commitment to Maintaining Operations in the City of Aurora. David Dibo - City of Aurora, presented regarding this item. Bryan Gay - Invest Aurora, presented and responded to questions regarding this item. Martin Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin recognized May 2-8, 2021 as Small Business Week. Mayor Irvin reported on recent ribbon cutting ceremonies that have been held in the City of Aurora over the last month and discussed the Dino Safari at the Fox Valley Mall from May 7-23, 2021. A ceremony honoring Alderman Bob O'Connor will be held on Friday, May 7, 2021 at 5:00 p.m. The Aldermen and Mayor Irvin congratulated Alderman O'Connor individually tonight and each spoke briefly to honor Alderman O'Connor. Alderman O'Connor spoke briefly in response. STAFF REPORT There was no staff report at this meeting. CLOSED SESSION There was no need for a closed session at this meeting. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 4, 2021 ADJOURN A motion was made by Alderman Franco and seconded by Alderman Jenkins to adjourn this meeting. The motion carried by the following vote and the meeting adjourned at 7:41 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Submitted by: _________________________________________ Jennifer Stallings - City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7