Committee of the Whole

COMMITTEE MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 18, 2021 5:00 PM THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312 626 6799 Meeting ID: 823 8495 9679 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON MAY 18, 2021 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Committee of the Whole was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. The City Clerk was present at City Hall, the regular meeting location. Present: 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Schweta Baid, Alderman-at-Large Sherman Jenkins, Alderman-at-Large Ronald Woerman, and Mayor Richard Irvin City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 18, 2021 MINUTES OF THE TUESDAY, MAY 4, 2021 COMMITTEE OF THE WHOLE MEETING 21-0342 Approval of the Minutes of the Tuesday, May 4, 2021 Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderman Jenkins. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman-At-Large Jenkins and Alderman-At-Large Woerman PUBLIC COMMENT The City Clerk read the rules of public comment and the following citizens presented public comment to the Committee of the Whole regarding the proposed pet ordinance: Mickhaley Elder, Mikayla Detwiler and Ashley Barron. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning & Economic Development Committee Met on May 12, 2021 and Reviewed the Following Items: 21-0322 An Ordinance Annexing the Property Located at 542 South Elmwood Drive to the City of Aurora, Illinois, 60506. (PLACED ON CONSENT AGENDA) 21-0242 An Ordinance Establishing a Special Sign District for the Fox Valley Mall generally located south of New York Street, west of Route 59, north of McCoy Drive, and east of Commons Drive (PLACED ON CONSENT AGENDA) Certificate of Appropriateness to install a mural in various city locations discussed and approved for items 21-0325, 21-0326, 21-0327, 21-0328 and 21-0331. Jen Evans, Director of Public Art - City of Aurora, presented briefly regarding the five approved Certificates of Appropriateness to install murals in the City of Aurora. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 18, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On May 13, 2021 and Reviewed the Following Items: 21-0283 A Resolution Authorizing Well Maintenance Services for Well No. 28 for the Water Production Division in an amount not to exceed $235,000.00 to Layne Christensen Company, Aurora, IL. (PLACED ON CONSENT AGENDA) 21-0345 A Resolution authorizing a grant of $1.5 million to the Aurora Civic Center Authority d/b/a Paramount Theatre to be disbursed at the same time as a $1.25 million Program Related Investment and a $750,000 grant provided by the Dunham Foundation designated to fund startup costs for the theater as a result of the COVID 19 pandemic. Martin Lyons, Chief Financial Officer - City of Aurora, presented briefly regarding this item. Tim Rater, Aurora Civic Center Authority, presented briefly regarding this item. Vicki Morcos, President & CEO - Dunham Foundation, was also present on the call. (PLACED ON CONSENT AGENDA) 21-0356 A Resolution Authorizing the Reimbursement of Funds to Aurora Civic Center Authority for RiverEdge Park Not to Exceed $100,000 for Facility Enhancements. (PLACED ON CONSENT AGENDA) 21-0359 A Resolution approving an agreement between The City of Aurora and Public Action to Deliver Shelter, Inc., doing business as Hesed House, for eligible COVID-19 related-expenses through the Federal Emergency Management Agency. (PLACED ON CONSENT AGENDA) 21-0277 A Resolution Amending Membership Agreement for the THRIVE Collaborative Center and conferring authority upon a City department or division head, or the Chief Management Officer, to enter into agreements for nominal consideration only on behalf of the THRIVE Collaborative Center. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 18, 2021 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On May 10, 2021 and Reviewed the Following Items: 21-0319 A Resolution authorizing the execution of an Engineering Agreement with Transmap Corporation in the not to exceed amount of $133,682.50 to update the City’s Pavement Management System. Tim Weidner - City of Aurora Engineering Department, presented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration, and Procedure Committee Met on May 4, 2021 and discussed an Ordinance amending Chapter 13 pertaining to the sale of Alternative Nicotine Products and upcoming ordinance changes regarding Boards and Commissions. Committee Chairperson Carl Franco gave an overview of the items that are currently being discussed by the Rules, Administration and Procedures Committee. NEW BUSINESS 21-0293 A Resolution authorizing the Chief of Police to sign an updated Memorandum of Understanding between the Homeland Security Investigations (HSI) and the Aurora Police Department (APD) for a task force officers. Chief Kristen Ziman - Aurora Police Department, presented briefly regarding this item. Lt. Steve Stemmet - Aurora Police Department, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0294 A Resolution authorizing the Chief of Police to sign an updated Memorandum of Understanding between the Kane County Major Crimes Task Force and the Aurora Police Department (APD) for a task force officers. Chief Kristen Ziman - Aurora Police Department, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 18, 2021 MAYOR’S REPORT Mayor Irvin presented the Mayor's Report. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Hart-Burns to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 5:45 p.m.: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman-at-Large Jenkins, Alderman-at-Large Woerman Submitted by: ____________________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5