Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 17, 2021 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the City Clerk's Office at (630) 256-3070 with any questions. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman-At-Large Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman-At-Large Sherman Jenkins MINUTES OF THE TUESDAY, AUGUST 3, 2021 COMMITTEE OF THE WHOLE MEETING 21-0612 Approval of the Minutes of the Tuesday, August 3, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The CIty Clerk read the Rules for Public Comment and the following members of the public presented comments to the Committee of the Whole: Nicole Mullins spoke regarding the State Farm Neighborhood Assistance Grant opportunity currently available to Culture Stock. Todd VonOhlen spoke regarding the upcoming Aurora Uke Fest scheduled for August 22, 2021. Jennifer Sigwerth spoke regarding the State Farm Neighborhood Assistance Grant opportunity currently available to Culture Stock. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 17, 2021 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee meeting scheduled for August 11, 2021 was cancelled, therefore there was no report to the Committee of the Whole. REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On August 12, 2021 and Reviewed the Following Items: 21-0563 A Resolution Authorizing Full Circle Training Solutions of Morgantown, West Virginia to Provide Training to the Police Department for Compliance with Federal and State Police Reporting Requirements. (PLACED ON CONSENT AGENDA) 21-0597 A Resolution Authorizing the Participation in and Completion of the ComEd Green Region Program for the Riverside Pollinator Garden. (PLACED ON CONSENT AGENDA) 21-0602 A Resolution authorizing the City of Aurora to enter into a Lease Agreement of City Owned Property at 1130 Mitchell Road, Aurora, IL with Linares Partners LLC d/b/a Indian Trail Plaza. (PLACED ON CONSENT AGENDA) 21-0606 Acceptance of the 2020 Annual Financial Reports for the City, TIF funds, and Single Audit reporting requirements. Martin Lyons, Chief Financial Officer - City of Aurora, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0614 A Resolution approving an extension of parking lot lease agreement with Hollywood Casino-Aurora, Inc., for the property located at 201 N. River Street, and known as the HCA-West lot, for an additional two years. (PLACED ON CONSENT AGENDA) 21-0616 A Resolution to use the City's primary fiber vendor, NTI National Technologies, Downers Grove, IL, for emergency fiber optic repairs for an annual amount not to exceed $50,000. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 17, 2021 21-0617 A Resolution authorizing the Director of Purchasing to enter into an agreement with Lite Construction, Inc., 711 S. Lake Street, Montgomery, IL 60538 for New York Street Bridge Stairs in the amount of $144,902.00. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On August 10, 2021 and Reviewed the Following Items: 21-0578 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. (PLACED ON CONSENT AGENDA) 21-0600 A Resolution establishing the maximum number of Class C: Specialty On-Site Consumption liquor licenses (unofficially related to the application from Smash Factor Indoor Golf, LLC d/b/a Smash Factor Indoor Golf at 367 S Rte 59, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 21-0607 A Resolution authorizing Annual Action Plan Substantial Amendment 2021-#2 to reallocate prior year resources and current year resources in response to the Corona Virus pandemic and other eligible activities. (PLACED ON CONSENT AGENDA) 21-0569 Charitable Solicitation Application for Boy Scouts of America Troop 81-Ticket Sales for Annual Pancake Breakfast Fundraiser From September 11, 2021 thru October 31, 2021. (INFORMATION ONLY) 21-0595 Charitable Solicitation Application for Knights of Columbus Council 14825 Tootsie Roll Drive on September 3, 2021 thru September 27, 2021. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 17, 2021 21-0610 Charitable Solicitation Application for Three Fires Council, Boy Scouts of America popcorn sale from August 15, 2021 thru November 1, 2021. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On August 9, 2021 and Reviewed the Following Items: 21-0559 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2021 Citywide Landscaping Repair and Maintenance Program. (PLACED ON CONSENT AGENDA) 21-0601 A Resolution to award a contract to Hard Rock Concrete Cutters, Inc. in the bid amount of $33,687.50 for the 2021 Sidewalk Cutting Project. (PLACED ON CONSENT AGENDA) 21-0605 A Resolution authorizing the Director of Purchasing to execute a contract for the Downtown Bike Path Rehabilitation project located in Wards 4 and 6 with Geneva Construction Co., Aurora, IL in the bid amount of ($288,379.00). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 3, 2021 and Reviewed the Following Items: 21-0543 A Resolution to approve the City of Aurora Aldermen to attend the Annual IML Conference. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 17, 2021 21-0592 An Ordinance amending Article 2-VI-5 to Codify Aurora's Technical Boards and Commissions by adding sections 2-540 (Building Code of Appeals), 2-545 (Electrical Commission), 2-550 (Fire Code Board of Appeals), 2-555 (Permanent Building and Fire Code Committee) and 2-560 (Permanent Housing Code Committee). Marissa Spencer, Assistant Corporation Counsel - City of Aurora, spoke briefly regarding this item. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-0593 A Resolution Approving the Appointments of the Members of the city's Administrative Boards including the Civil Service Commission; Fox Walk Overlay District Design Review Committee; Human Relations Commission; and Preservation Commission. (PLACED ON CONSENT AGENDA) 21-0598 An Ordinance amending various provisions of Division 2-V-2 of Chapter 2 of the Code of Ordinances pertaining to purchases. Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, spoke regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT 21-0637 Treasurer's Report - July 2021. Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. This report was accepted and filed. 21-0638 Corporate Funds Investment Report - Second Quarter 2021. Martin Lyons, Chief Financial Officer - City of Aurora, spoke regarding this item. This report was accepted and filed. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 17, 2021 MAYOR’S REPORT Mayor Irvin presented Martin Lyons with the Mayor's Award of Excellence. Mayor Irvin thanked Mr. Lyons for his service to the City of Aurora and congratulated him on his retirement. Mr. Lyons thanked the members of City Council as well as his staff in the Finance Department for working with him throughout the years. Mr. Lyons also thanked the City's management team and Ken Schroth for their teamwork during the pandemic. Mr. Lyons also thanked his wife, Judy. Mayor Irvin discussed the Census 2020 data that was released on August 12, 2021. Clayton Muhammad discussed the back-to-school events that were recently held in the various wards throughout the City of Aurora. Bryan Gay, President & CEO of Invest Aurora, discussed the upcoming Back to Business Grant administered through the Illinois Department of Commerce and Economic Opportunity. ALDERMAN'S CORNER Alderwoman Garza presented an update regarding events and happenings in Ward 2. CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:13 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 17, 2021 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7