Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 21, 2021 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the City Clerk's Office at (630) 256-3070 with any questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, SEPTEMBER 7, 2021 COMMITTEE OF THE WHOLE MEETING 21-0701 Approval of the Minutes of the Tuesday, September 7, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On September 15, 2021 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 21, 2021 21-0707 An Ordinance to enter into an Intergovernmental Agreement with the Illinois Department of Transportation regarding Phases 1 and 2 of the redevelopment at Fox Valley Mall. (PLACED ON CONSENT AGENDA) 21-0726 An Ordinance Vacating a Watermain Easement on Lot 1 of Aurora University 2nd Resubdivision located at 347 S. Gladstone Avenue, in Kane County, Aurora, Illinois 60506 (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0413 A Resolution Approving a Final Plan for a new Residence Hall on the Aurora University Campus located north of Prairie Street and east of S. Evanslawn Avenue This P&D Resolution was finalized (appealable). Enactment No: PDFNL21-017 21-0621 A Resolution Approving a Revision to the Final Plan located at 1165 N. Lake Street for a standalone Restaurant with a drive-through facility This P&D Resolution was finalized (appealable). Enactment No: PDFNL21-018 21-0658 A Resolution Approving a Final Plan for Bell Gale Business Park Subdivision, Lot 5 located at 375 Marshall Avenue for a Vehicle Repair, Minor Use (2834) This P&D Resolution was finalized (appealable). Enactment No: PDFNL21-019 21-0711 A Resolution Approving a Final Plan on Lot 108 of Butterfield Phase II, Unit 1-C, Located at the Northeast Corner of North Eola Road and Ferry Road, for a Business and Professional, Office (2400) Use and a Warehouse, Distribution and Storage Services (3300) Use. This P&D Resolution was finalized (appealable). Enactment No: PDFNL21-020 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 21, 2021 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On September 16, 2021 and Reviewed the Following Items: 21-0708 A Resolution financially supporting City Safe Routes to School (SRTS) projects in SD129, SD131, SD204 & SD308, if grant is awarded. (PLACED ON CONSENT AGENDA) 21-0709 A Resolution Awarding the McCoy Dr/5th Ave & Kautz Rd Traffic Signal Installation project (MFT section no. 21-00340-00-TL) construction to the low bidder, H & H Electric Company of Franklin Park, IL, for the amount of $366,761.20 and the appropriation of Motor Fuel Tax (MFT) funds. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On September 14, 2021 and Reviewed the Following Items: 21-0641 A Resolution establishing the maximum number of Class A: Package Sales liquor licenses (unofficially related to the application from Ruby Liquors, Inc., d/b/a Ruby's Liquor at 1535 Butterfield Rd., Unit #101-105, Aurora). [Ward 1] (PLACED ON CONSENT AGENDA) 21-0693 A Resolution establishing the maximum number of Class A: Package Sales liquor licenses (unofficially related to the application from GB License, LLC, d/b/a goPuff at 340 Marshall Ave., Aurora). [Ward 4] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On September 13, 2021 and Reviewed the Following Items: City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 21, 2021 21-0604 A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $301,765.00 for the 2021 Bridge Rehabilitation Project. (PLACED ON CONSENT AGENDA) 21-0675 A Resolution to award a contract to Strand Associates, Inc. in the amount of $62,000.00 to update the Financial Capability Assessment of the City's Combined Sewer Overflow Long Term Control Plan. (PLACED ON CONSENT AGENDA) 21-0695 A Resolution Authorizing a Contract with H. Linden & Sons Sewer and Water, Inc., 722 E. South Street, Unit D, Plano, IL 60545 in the amount of one hundred eighty-seven thousand, three hundred thirty-three dollars and zero cents ($187,333.00) for the Plum Street Sewer Separation project located in Ward 6. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 7, 2021 and Reviewed the Following Items: 21-0692 An Ordinance to Amend Sections 6-10, 6-13, 6-15, 6-18 and 6-25 of Chapter 6 - Alcoholic Liquor, of the Code of Ordinances, City of Aurora, Illinois. (PLACED ON CONSENT AGENDA) 21-0699 A Resolution approving the appointment of Christopher Minick to the Aurora Firefighters Pension Fund Board. (PLACED ON CONSENT AGENDA) 21-0700 A Resolution Approving the Appointments of the Members of the city's Administrative Boards including the Fox Walk Overlay District Design Review Committee and Public Art Commission. (PLACED ON CONSENT AGENDA) 21-0702 A Resolution approving the appointment of Christopher Minick to the Aurora Police Pension Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 21, 2021 21-0704 A Resolution Approving the Appointments of the Members of the city's Cultural and Historical Heritage Boards including the African American Heritage Advisory Board, Hispanic Heritage Advisory Board, Indian American Community Outreach Advisory, Board and the Grand Army of the Republic Memorial Commission. (PLACED ON CONSENT AGENDA) 21-0705 A Resolution Approving the Appointments of the Members of one of the city's Advisory Boards, the Veterans Advisory Council. (PLACED ON CONSENT AGENDA) NEW BUSINESS 21-0754 An Ordinance authorizing the execution of a cable television franchise agreement with Comcast of Illinois XIIII, LP. Clayton Muhammad, Chief Communications Officer and Chief Equity Officer - City of Aurora, spoke briefly and responded to questions regarding this item. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin held a moment of silence to pay respect to three Aurora trailblazers who recently passed away - Judith Ann "Judy" Morrison, Reverend Dr. Roy R. Brown and Benito O. Chapa Sr. STAFF REPORT Clayton Muhammad, Chief Communications Officer and Chief Equity Officer - City of Aurora, presented a report on the City of Aurora's Equity and Inclusion initiative. CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:42 p.m. Submitted by: ___________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 21, 2021 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6