Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 02, 2021 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 pm and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Carl Franco MINUTES OF THE TUESDAY, OCTOBER 19, 2021 COMMITTEE OF THE WHOLE MEETING 21-0854 Approval of the Minutes of the Tuesday, October 19, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin led a moment of silence in honor of Mr. David Williams. Mayor Irvin recognized Dia de Muertos and Diwali including recognition of the SewaDiwali Food Drive 2021. Mayor Irvin issued a Mayoral Proclamation that November 2, 2021 is Diwali Day in the City of Aurora. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 2, 2021 STAFF REPORT Alex Voigt, Deputy Chief of Staff - City of Aurora introduced Mr. Rob Paral to report on census outcomes for the City of Aurora. Ms. Voigt also reported on the City's Complete Count Question Resolution participation. Rob Paral of Rob Paral and Associates presented census outcomes for the City of Aurora and responded to questions from members of the Committee of the Whole. Dan Shoman of Dan Shoman, Inc. responded to questions from members of the Committee of the Whole and explained next steps in the process of evaluating census outcomes. PUBLIC COMMENT The City Clerk read the rules for public comment and the following members of the public addressed the Committee of the Whole: 1. Attorney Jonathan Wassell spoke on behalf of Legacy Fields Condo Association in opposition to items 20-0879 and 20-0880. 2. Solomon Kelly spoke in opposition to items 20-0879 and 20-0880. 3. Charles Rohlfs spoke in opposition to items 20-0879 and 20-0880. 4. Brian Dahl spoke in support of items 20-0879 and 20-0880. 5. Judd Lofchie spoke in opposition of the new warehouse and filling station. Alderman Bugg briefly left the meeting at 5:54 p.m. and returned at 5:56 p.m. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE Alderwoman Smith left the meeting at 6:04 p.m. and returned at 6:06 p.m. The Building, Zoning and Economic Development Committee Met On October 27, 2021 and Reviewed the Following Items: 20-0879 An Ordinance Annexing Contiguous, Uninhabited, and Unincorporated Real Property Owned by the City of Aurora located at the Southwest Corner of Liberty Street and County Line Road in Kane County. Ed Sieben, Director of Zoning & Planning - City of Aurora, spoke regarding items 20-0879 and 20-0880. Ken Schroth, Director of Public Works - City of Aurora, spoke regarding items 20-0879 and 20-0880. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 2, 2021 20-0880 An Ordinance amending the Zoning Ordinance and the Zoning Map Attached Thereto, by Rezoning Property Located at the Southwest Corner of Liberty Street and County Line Road from R-1 One Family Dwelling District to M-1 Manufacturing District - Limited Ed Sieben, Director of Zoning & Planning - City of Aurora, spoke regarding items 20-0879 and 20-0880. Ken Schroth, Director of Public Works - City of Aurora, spoke regarding items 20-0879 and 20-0880. (PLACED ON UNFINISHED BUSINESS) 21-0738 An Ordinance Granting a Conditional Use Permit for a Religious Institution (6400) Use on the Property Located at 4315 Westbrook Drive (PLACED ON CONSENT AGENDA) 21-0827 A Resolution authorizing the execution of a direct aviation operating agreement with Gambit Aviation, LLC, and the termination of a direct aviation operating agreement with Bunker Aviation, LLC. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On October 28, 2021 and Reviewed the Following Items: 21-0710 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Farnsworth Avenue Bridge Project, in the amount of $184,326.00. Tim Weidner, Engineering Division - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0775 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $299,073.00 and the appropriation of $779,400.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. Tim Weidner, Engineering Division - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 2, 2021 21-0776 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Thomas Engineering Group in the not to exceed amount of $82,019.00, and the appropriation of $458,179.00 of REBUILD Illinois Bond Funds for the Indian Trail Resurfacing Project. (PLACED ON CONSENT AGENDA) 21-0777 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with V3 Companies, Ltd. in the not to exceed amount of $246,070.00, and the appropriation of $1,095,370.00 of REBUILD Illinois Bond Funds for the East New York Street Resurfacing (Ohio St to Farnsworth Ave) Project. Tim Weidner, Engineering Division - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0832 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2022, in an amount up to $1,320,000.00. (PLACED ON CONSENT AGENDA) 21-0850 A Resolution Amending the Maintenance Agreement with Intergraph (Hexagon) Corporation of Huntsville, Alabama for Compliance with Mandatory State Police Reporting Requirement. (PLACED ON CONSENT AGENDA) 21-0856 A Resolution authorizing the award of a contract to Parking Revenue Recovery Services, Inc., Aurora, CO for the Division of MVPS Enforcement. Chris Minick, Chief Financial Officer and City Treasurer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0873 A Resolution Authorizing the Execution of a Second Amendment to the Redevelopment Agreement between the City of Aurora and Bernie Laskowski/Craft Urban. David Dibo, Director of Economic Development - City of Aurora, spoke regarding this item. Bernie Laskowski of Craft Urban Aurora spoke regarding this item. Marty Lyons, Economic Development Consultant - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 2, 2021 21-0877 A Resolution authorizing the Chief Financial Officer and the Director of Purchasing to consent to assignment of contracts/agreements in the event of vendor mergers or acquisitions. Chris Minick, Chief Financial Officer and City Treasurer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0880 A Resolution to approve payment of one-year renewal of Accela, Inc., 2633 Camino Ramon, Suite 500 San Ramon, CA 94583 for Customer Relationship Management (CRM) hosted solution in the amount not to exceed $40,519.72. Mike Pegues, Chief Information Officer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 21-0885 A Resolution authorizing the purchase or surveillance cameras, server and support for the Stolp Island Parking Garage from Siemens USA, Mt. Prospect, IL in the amount of $67,705.00. Mike Pegues, Chief Information Officer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) The Finance Committee also had Special Finance Committee meetings on October 26, 2021 and October 29, 2021, to discuss and review the Proposed 2022 City Budget. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On October 26, 2021 and Reviewed the Following Items: 21-0848 A Resolution establishing the maximum number of Class D: Downtown Core Entertainment District liquor licenses (unofficially related to the application from Chupacabra Puerto Rican Kitchen, LLC at 31 N Broadway, Aurora). [Ward 2] (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 2, 2021 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On October 25, 2021 and Reviewed the Following Items: 21-0627 A Resolution approving Petroleum Traders Inc. and Blu Petroleum LLC as the vendors for the purchase of unleaded and diesel motor fuel for the City of Aurora fleet and backup generators for an additional one (1) year, in an amount not to exceed $1,168,100.00. (PLACED ON CONSENT AGENDA) 21-0774 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois and the execution of a Phase 3 Construction Engineering Agreement with H.W. Lochner, Inc. in the not to exceed amount of $139,376.00 for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement. (PLACED ON CONSENT AGENDA) 21-0837 A Resolution authorizing the Director of Purchasing to execute a change order to an agreement with KR Tech Group LLC, 1371 Industrial Drive, Unit O, Itasca, IL 60143 for Downtown Riverwalk Tuck Pointing in the amount of $81,500.00. (PLACED ON CONSENT AGENDA) 21-0845 A Resolution allowing the Director of Purchasing to approve Change Order 1 to extend the unit prices for the replacement of lead water service lines within the City. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On October 19, 2021 and Reviewed the Following Items: 21-0829 A Resolution approving the appointments of members to the city's Bicycle, Pedestrian and Transit Advisory Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 2, 2021 21-0830 A Resolution approving the appointments of members to the city's Advisory Commission for Disabilities. (PLACED ON CONSENT AGENDA) 21-0833 A Resolution approving the appointments of members to the city's African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 21-0835 A Resolution approving the appointment of Thomas Dees to the Veteran's Advisory Council. (PLACED ON CONSENT AGENDA) 21-0840 A Resolution approving the appointment of Keefe Jackson to the Civil Service Commission. (PLACED ON CONSENT AGENDA) 21-0841 A Resolution approving the appointments of members to the city's Hispanic Heritage Advisory Board. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. The motion carried by the following vote and the meeting adjourned at 7:13 pm. Submitted by: _______________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final November 2, 2021 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8