Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 21, 2021 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:06 p.m. and the roll was called. A motion was made by Alderman Jenkins and seconded by Alderwoman Hart-Burns to allow Alderman Llamas to participate in this meeting remotely via Zoom. The motion carried by voice vote and Alderman Llamas was allowed to participate in this meeting remotely via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MAYOR’S REPORT Mayor Irvin presented the Mayor's MVP Award to the Water Production Division for being the recipients of the 2021 Best Water in Kane County Award. MINUTES OF THE TUESDAY, DECEMBER 7, 2021 COMMITTEE OF THE WHOLE MEETING 21-1007 Approval of the Minutes of the Tuesday, December 7, 2021, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 21, 2021 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Zoning and Economic Development Committee Met On December 15, 2021 and Reviewed the Following Items: 21-0853 An Ordinance Authorizing the Execution of an Amended Lease Between the City of Aurora and Suburban Properties, LLC. for two hangars at the Aurora Airport. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0903 A Resolution Approving a Final Plan on Lot 3 of First Resubdivision of Fox Valley East Region I Subdivision, Unit No. 1 located on the east side of Fox Valley Mall, West of Route 59, South of New York Street This P&D Resolution was finalized (appealable). PDFNL21-024 21-0947 A Resolution Approving a Final Plan on Lot 1 for World Class Wireless Subdivision, Located at 2800 Diehl Road, for a Business and Professional, Office (2400) Use and a Warehouse, Distribution and Storage Services (3300) Use. This P&D Resolution was finalized (appealable). PDFNL21-025 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On December 16, 2021 and Reviewed the Following Items: 21-0930 A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for $149,021 for the Water Production Division (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 21, 2021 21-0986 A Resolution Authorizing the Execution of a First Amendment to the Redevelopment Agreement Previously Entered into Between the City of Aurora and Sandri Properties LLC. Alex Minnella, Economic Development - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0991 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. (PLACED ON CONSENT AGENDA) 21-0993 A Resolution authorizing the execution of a three-year contract with Melrose Pyrotechnics, Inc., for Independence Day fireworks displays in a total annual amount not to exceed $43,000.00. (PLACED ON CONSENT AGENDA) 21-0996 A Resolution authorizing the Director of Purchasing to enter into an agreement with Wight & Company, 2500 North Frontage Road, Darien, IL, 60561 in the amount of $119,600.00 to develop a Master Plan for Phillips Park and Zoo. (PLACED ON CONSENT AGENDA) 21-1001 A Resolution approving a lease extension agreement with F.H. Paschen, for its lease of City-owned space located at 1 S. Broadway, 2nd floor, Aurora, Illinois, for an additional one-year term through September 30, 2022. (PLACED ON CONSENT AGENDA) 21-1004 A Resolution approving ratification approving payment to Onin staffing for services rendered. (PLACED ON CONSENT AGENDA) 21-1013 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. (PLACED ON CONSENT AGENDA) 21-1014 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 21, 2021 21-1017 A Resolution authorizing execution of a Second Amendment to Agreement with Cities for Financial Empowerment (CFE) for the Aurora Financial Empowerment Center (FEC) to extend the grant term end date from January 31, 2022 to April 30, 2022. (PLACED ON CONSENT AGENDA) 21-1018 A Resolution authorizing an extension of the contractual agreement with The Neighbor Project to provide services to the Aurora Financial Empowerment Center through April 30, 2022 and providing for the disbursement of $100,485 of budgeted funds for such purpose. (PLACED ON CONSENT AGENDA) 21-1022 A Resolution authorizing a grant agreement with APS Training Institute, Inc. in the amount of $50,000 for a STEAM Training Program. (PLACED ON UNFINISHED BUSINESS) 21-1023 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. (PLACED ON CONSENT AGENDA) 21-1029 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2021 through December 31, 2022. (PLACED ON CONSENT AGENDA) 21-0997 Engagement of the law firm of Barnes & Thornburg, LLP as special counsel to assist the City with federal executive, legislative, and administrative relations. Rick Veenstra, Corporation Counsel - City of Aurora, spoke briefly regarding this item. Attorney Matthew Morgan - Barnes & Thornburg, LLP, spoke briefly regarding this item. This item was presented for information only. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 21, 2021 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE TO THE COMMITTEE OF THE WHOLE The Public Health, Safety and Transportation Committee Met On December 14, 2021 and Reviewed the Following Items: 21-0992 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Texas Roadhouse Holdings, LLC d/b/a Texas Roadhouse at 986 N Rt. 59, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 21-1003 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $314,253.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE TO THE COMMITTEE OF THE WHOLE The Infrastructure & Technology Committee Met On December 13, 2021 and Reviewed the Following Items: 21-0977 A Resolution authorizing the consolidation and renewal of agreements with Word Systems, LLC to provide NICE 911 and iRecord Interview Room Recording services for a three-year term in a total contract amount of $157,378.70, and further authorizing the subsequent approval of two optional one-year contract extensions in an annual amount of $47,459.00. (PLACED ON CONSENT AGENDA) 21-0985 An Ordinance authorizing the provision of a water service to 2000 Plain Ave, Aurora, Illinois (DuKane Precast, Inc., parcel 15-24-276-028) for non-industrial use. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 21, 2021 21-0994 A Resolution authorizing the Director of Purchasing to enter into an agreement with Foresight Sports, 9955 Black Mountain Road, San Diego, CA, 92126 in the amount of $74,290 for the purchase and installation of two indoor golf simulators for the new addition to the Pro Shop at Phillips Park Golf Course. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On December 7, 2021 and Reviewed the Following Items: 21-0976 A Resolution appointing Alderman Carl Franco and Kenneth "Ken" Van Andel as the Aurora representatives to the Naperville Emergency Telephone System Board (ETSB). (PLACED ON CONSENT AGENDA) 21-0980 A Resolution approving the appointment of members to the Electrical Commission. (PLACED ON CONSENT AGENDA) 21-0981 A Resolution Approving the Appointments of the Members of the city's Administrative Boards including the Building Code Board of Appeals; Fire Code Board of Appeals; and the Permanent Building & Fire Code Committee. (PLACED ON CONSENT AGENDA) 21-0983 A Resolution approving the appointments of Shireen Long and Matthew Hicks Jr. to the Aurora Housing Authority Board. (PLACED ON CONSENT AGENDA) 21-0988 A Resolution approving the appointment of members to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) 21-0989 A Resolution approving the appointment Keith Wise to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 21-0990 A Resolution approving the appointment of Grace Alcalde to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 21, 2021 NEW BUSINESS 21-0737 An Ordinance Updating and Revising the Sign Ordinance by Amending Chapter 41 of the Code of Ordinances. Trevor Dick, Assistant Director of Economic Development - City of Aurora, presented regarding this item. Marissa Spencer, Assistant Corporation Counsel - City of Aurora, spoke briefly regarding this item. Tracey Vacek, Senior Planner - City of Aurora, was present during the presentation of this item. John Curley, Chief Development Services Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 21-0807 An Ordinance Amending Chapter 34, (Planning and Development) of the Code of Ordinances in Relation to Variances, Landmark Signs and Special Sign Districts. (PLACED ON CONSENT AGENDA) 21-1048 An Ordinance Amending Chapter 25, (Licenses, Permits and Miscellaneous Business Regulations) of the Code of Ordinances to Add Article XIII, Digital Message Boards and Billboards. (PLACED ON CONSENT AGENDA) 21-1040 A Resolution authorizing the City's participation in intrastate allocation agreements negotiated or approved by the Illinois Attorney General as part of a national multistate opioid settlement. Rick Veenstra, Corporation Counsel - City of Aurora, presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 21-1051 A motion authorizing the execution of a settlement agreement between the City and Doris L. Brown in the matter of Doris Brown v. the City of Aurora; Case No. 21-L-563, Circuit Court of the Sixteenth Judicial Circuit, Kane County, Illinois. This item was held at the Committee of the Whole until January 4, 2022. 21-1054 A Resolution Approving the Appointment of Management Personnel within the Information Technology (IT) Department. (PLACED ON CONSENT AGENDA) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 21, 2021 CLOSED SESSION There was no need for a closed session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:53 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. ***SPECIAL CITY COUNCIL MEETING TO BE HELD IMMEDIATELY UPON THE ADJOURNMENT OF THE 5:00 PM COMMITTEE OF THE WHOLE MEETING*** City of Aurora Page 8