Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 15, 2022 4:00 PM ***Please note 4:00 p.m. start time for this meeting only*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 4:04 p.m. and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to allow Alderwoman Hart-Burns to participate in this meeting remotely pursuant to Sec. 2-80. The motion carried by voice vote and Alderwoman Hart-Burns was allowed to participate in this meeting remotely via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MARCH 1, 2022 COMMITTEE OF THE WHOLE MEETING 22-0171 Approval of the Minutes of the Tuesday, March 1, 2022 Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Smith to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 15, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 9, 2022 and Reviewed the Following Items: 22-0045 An Ordinance Granting a Conditional Use Permit for a Cannabis Dispensing Facility (2115) Use on the Property located at 35 N. Broadway (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 21-0949 A Resolution Approving the Final Plat for Redwood of Aurora Subdivision, on vacant land located north of W. Indian Trail and east of N. Randall Road This P&D Resolution was finalized (appealable). PDFNL22-012 21-0950 A Resolution Approving a Final Plan on Lot 1 and Lot 2 of Redwood of Aurora Subdivision, located north of W. Indian Trail and east of N. Randall Road for a ROW Dwelling (Party Wall) (1130) This P&D Resolution was finalized (appealable). PDFNL22-013 22-0041 A Resolution approving a Final Plan on the property located at 2440 S. Eola Road for an ice cream Restaurant with a Drive-Through Facility Use (2530) This P&D Resolution was finalized (appealable). PDFNL22-014 22-0118 A Resolution approving a revision to the Final Plan for a parking lot expansion for the property located at 2731 Beverly Drive This P&D Resolution was finalized (appealable). PDFNL22-015 22-0150 A Resolution Approving the Final Plat for Lot 1 of North River Subdivision located at 2-12 N. River Street This P&D Resolution was finalized (appealable). PDFNL22-016 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 15, 2022 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On March 10, 2022 and Reviewed the Following Items: 22-0087 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, Phase 1 Engineering Agreement with HR Green, Inc., maximum amount of $159,688.00, and appropriating Motor Fuel Tax Funds, for Montgomery Road Multi-Use Path Extension-Middlebury Drive to IL Route 59 Project. (PLACED ON CONSENT AGENDA) 22-0165 A Resolution approving a new lease with The Riverfront Playhouse for the space located at 13 S. Water Street, Aurora, Illinois for a term of three (3) years. (PLACED ON CONSENT AGENDA) 22-0166 A Resolution authorizing the restoration of the City of Aurora Development Services Center using the City of Aurora Job Order Contracting Program for $681,940.37 plus a contingency amount of $68,194.03 and authorizing a budget amendment of $750,200 to account 601-0000-410.40-78 (DNTN16) to finance the repairs. (PLACED ON CONSENT AGENDA) 22-0178 A Resolution authorizing the execution of a Local Public Agency Amendment #1 for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Supplement with Alfred Benesch & Company in the not to exceed amount of $69,016.00, and the appropriation of $61,810.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. (PLACED ON CONSENT AGENDA) 22-0181 A Resolution Authorizing an Amendment to the City’s Active Deferred Compensation Plans to Expand the Definition of Normal Retirement Age. (PLACED ON CONSENT AGENDA) 22-0189 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and the Aurora Supervisors Association (ASA) from January 1, 2022 through December 31, 2025. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 15, 2022 22-0198 A Resolution authorizing an amendment to the current agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. (PLACED ON CONSENT AGENDA) 22-0204 A Resolution Establishing 2022 Golf Rates at Phillips Park Golf Course Jeff Schmidt, Golf Operations Manager - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 8, 2022 and Reviewed the Following Items: 22-0144 A Resolution awarding Anthem Excavation & Demolition Inc Aurora, IL as the 2022 contractor with a possible 1-year extension for Junk and Trash abatement services within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) 22-0156 A Resolution establishing the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from Craft Urban Aurora, LLC d/b/a Craft Urban Aurora at 41 S. Stolp Ave.). [Ward 6] Bernie Laskowski, Craft Urban Aurora, LLC responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0168 A Resolution authorizing the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., Aurora, IL in the amount of $57,421.60 for the replacement of concrete at Aurora Fire Department Station 3 North apron. (PLACED ON CONSENT AGENDA) 22-0068 Community Events report-out for events that have been submitted thus far. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 15, 2022 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 7, 2022 and Reviewed the Following Items: 22-0163 A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit prices submitted for the Citywide Landscape Repair & Maintenance Contract. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 1, 2022 and Reviewed the Following Items: 22-0148 An Ordinance amending Chapter 6 Sec. 6-2 of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 22-0154 A Resolution approving the appointment of members to the Tree Board. (PLACED ON CONSENT AGENDA) The Rules, Administration and Procedure Committee also reviewed item 22-0167, which was a walk-on item. Please see this item under New Business. NEW BUSINESS 22-0167 A Resolution approving the appointment of Nancy Martinez to the Planning and Zoning Commission. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Irvin announced that the annual State of the City Address will be held tonight, March 15, 2022 at 6:30 p.m. at the Paramount Theatre. CLOSED SESSION There was no need for a closed session. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 15, 2022 ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Garza to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 4:19 p.m. Submitted by: ____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6