Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 19, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Bill Donnell MINUTES OF THE TUESDAY, APRIL 5, 2022 COMMITTEE OF THE WHOLE MEETING 22-0253 Approval of the Minutes of the Tuesday, April 5, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented a Mayoral Proclamation recognizing April as the National Donate Life Month to Dave Bosch from Gift of Hope, Mr. Dan Richardson and Ms. Cecilia Rios. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 19, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met on April 13, 2022 and Reviewed the Following Items: 22-0125 An Ordinance Establishing a Conditional Use Planned Development, Approving the The Mews at Orchard Lake Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-4A Two Family Dwelling District for the property located at the southwest corner of Independence Drive and Constitution Drive Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: O22-022 22-0126 A Resolution Approving a Preliminary Plan and Plat for Lot 1 and 2 of the Mews at Orchard Lake Subdivision, on vacant land located at the southwest corner of Independence Drive and Constitution Drive . (PLACED ON CONSENT AGENDA) Enactment No: R22-106 22-0194 An Ordinance Establishing a Conditional Use Planned Development, Approving the Northern Lights Development Corporation Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-4A Two-Family Dwelling District and O Office District for the property located at 1449 Jericho Circle (PLACED ON CONSENT AGENDA) Enactment No: O22-024 22-0196 A Resolution Approving a Preliminary Plan and Plat for Fourteen Forty Nine Senior Estates Subdivision located at 1449 Jericho Circle (PLACED ON CONSENT AGENDA) Enactment No: R22-108 22-0245 An Ordinance Vacating a Stormwater Control Easement for the Property Located at 2800 Diehl Road, in DuPage County, Aurora, Illinois, 60502 . (PLACED ON CONSENT AGENDA) Enactment No: O22-025 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 19, 2022 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 14, 2022 and Reviewed the Following Items: 22-0155 A Resolution authorizing an agreement with Crowe, LLP in an amount not to exceed $49,275.00 for consulting services related to the digitization of City records. (PLACED ON CONSENT AGENDA) Enactment No: R22-107 22-0258 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Designation of a Redevelopment Project Area and the Approval of a Redevelopment Plan and Project for the City of Aurora (East River Bend Tax Increment Financing District) . (PLACED ON CONSENT AGENDA) Enactment No: O22-027 22-0260 A Resolution authorizing the Chief Financial Officer to execute contracts with electricity suppliers to provide electricity to the City of Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R22-113 22-0262 A Resolution Authorizing an Intergovernmental Agreement with the Fox Valley Park District Concerning the Staging of Independence Day Fireworks on Park District Property in 2022, 2023, and 2024 . (PLACED ON CONSENT AGENDA) Enactment No: R22-114 22-0275 A Resolution approving a new contractual agreement for The Neighbor Project (TNP) to continue as a service partner to the Aurora Financial Empowerment Center (FEC) through December 2022 and to allocate $247,272 of budgeted funds for The Neighbor Project (TNP), with up to two (2) one (1) year extensions. (PLACED ON CONSENT AGENDA) Enactment No: R22-118 22-0277 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 (Amendment #2 For The 2021 Fiscal Year). Chris Minick, Chief Financial Officer - City of Aurora, spoke regarding this item. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 19, 2022 (PLACED ON CONSENT AGENDA) Enactment No: O22-028 22-0278 A Resolution authorizing the sale of real property commonly known as 514 Claim Street, Aurora, Illinois to Fox Valley Habitat for Humanity, Inc. for nominal consideration. (PLACED ON CONSENT AGENDA) Enactment No: R22-119 22-0279 A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $21,564.00, and the appropriation of $22,000.00 of Motor Fuel Tax (MFT) Funds for the Montgomery Road Resurfacing Project. (PLACED ON CONSENT AGENDA) Enactment No: R22-120 22-0280 A Resolution authorizing the execution of an Engineering Agreement with HR Green, Inc. in the not to exceed amount of $20,461.00, and the appropriation of $21,000.00 of Motor Fuel Tax (MFT) Funds for the Liberty Street Resurfacing Project. (PLACED ON CONSENT AGENDA) Enactment No: R22-121 22-0286 An Ordinance providing for the issuance of not to exceed $56,000,000 General Obligation Bonds, Series 2022, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the purpose of financing capital improvements in and for said City and refinancing certain outstanding obligations of said City, providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds, and authorizing the proposed sale of said bonds to the purchaser thereof . Chris Minick, Chief Financial Officer - City of Aurora, was present to respond to questions regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: O22-029 22-0289 A Resolution authorizing the purchase of one (1) 2023 E-One Ford F-750 2-door commercial chassis dive rescue squad in the amount of $529,773 for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R22-123 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 19, 2022 22-0290 An Ordinance Amending Chapter 20, Section 20-2 of The Aurora Code of Ordinances Entitled "Environmental Disposal Fee". (PLACED ON CONSENT AGENDA) Enactment No: O22-030 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 12, 2022 and Reviewed the Following Items: 22-0259 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Marmion Abbey d/b/a Abbey Farms at 2855 Hart Rd., Aurora). [Ward 1] (PLACED ON CONSENT AGENDA) Enactment No: R22-112 22-0273 A Resolution awarding Diamondcuts Landscaping Inc Aurora, IL as the 2022 contractor with a possible two 1-year extensions for Grass and Weeds abatement services within the City of Aurora Illinois . Chairperson Hart-Burns indicated that this item is to be removed from the agenda. 22-0288 A Resolution to award the rental of crowd control barricades for parades to United Rent-A-Fence, Addison, IL. (PLACED ON CONSENT AGENDA) Enactment No: R22-122 22-0252 Charitable Solicitation Application for Walter E. Truemper American Legion Post #1944 and Auxiliary for their Annual Poppy Drive on May 27, 2022 - May 28, 2022. (INFORMATION ONLY) 22-0281 Community Events Report out for City-permitted events taking place from April - May. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 11, 2022 and Reviewed the Following Items: City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 19, 2022 22-0215 A Resolution authorizing an agreement for a five-year subscription for electronic citation and administrative hearing adjudication software from Quicket Solutions, Chicago, IL, for an amount not to exceed $368,400 (PLACED ON CONSENT AGENDA) Enactment No: R22-109 22-0238 A Resolution authorizing masonry repairs at multiple City facilities by F.H. Paschen S.N. Nielsen & Associates LLC, using the City of Aurora Job Order Contracting program. (PLACED ON CONSENT AGENDA) Enactment No: R22-110 22-0239 A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with ESI Consultants, LLC in the not to exceed amount of $285,363.00 for the 2022 City Wide Resurfacing Projects. (PLACED ON CONSENT AGENDA) Enactment No: R22-111 22-0263 A Resolution Authorizing a Memorandum of Understanding with the Fox Valley Music Foundation for the Calendar Year of 2022 . (PLACED ON CONSENT AGENDA) Enactment No: R22-115 22-0269 A Resolution authorizing the Director of Purchasing to enter into an agreement with Fehr Graham for the preparation of final engineering plans and specifications for improvements to the Clark Street and White Eagle Pump Stations for a not to exceed amount of $64,000. (PLACED ON CONSENT AGENDA) Enactment No: R22-116 22-0274 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507 in the amount of $805,160.00 for the 2022 Citywide Pavement Patching for Water and Sewer Maintenance . (PLACED ON CONSENT AGENDA) Enactment No: R22-117 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 19, 2022 The Rules, Administration and Procedure Committee Met On April 5, 2022 and Reviewed the Following Items: 22-0149 An Ordinance amending Chapter 6 Sec. 6-2, 6-8 and 6-14 of the Code of Ordinances relating to the delivery of alcohol . (PLACED ON CONSENT AGENDA) Enactment No: O22-023 22-0256 An Ordinance amending Chapter 6 Sec . 6-2 and 6-28 of the Code of Ordinances pertaining to hours of service . (PLACED ON CONSENT AGENDA) Enactment No: O22-026 22-0264 A Resolution Approving the Appointment of a Member of the city's Administrative Boards including the Fire Code Board of Appeals; and the Permanent Building & Fire Code Committee . (PLACED ON CONSENT AGENDA) Enactment No: R22-100 22-0265 A Resolution authorizing the reappointments of individuals to the Veterans Advisory Council. (PLACED ON CONSENT AGENDA) Enactment No: R22-101 22-0266 A Resolution authorizing the reappointment of individuals to the Aurora Preservation Commission . (PLACED ON CONSENT AGENDA) Enactment No: R22-102 22-0267 A Resolution authorizing the reappointment of individuals to the FoxWalk Overlay District Design Review Committee. (PLACED ON CONSENT AGENDA) Enactment No: R22-103 22-0270 A Resolution authorizing the reappointment of an individual to the Bicycle, Pedestrian and Transit Advisory Board . (PLACED ON CONSENT AGENDA) Enactment No: R22-104 22-0272 A Resolution authorizing the reappointment of individuals to the Human Relations Commission. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 19, 2022 (PLACED ON CONSENT AGENDA) Enactment No: R22-105 22-0268 Update on 2022 Back to School Kits (INFORMATION ONLY) PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following members of the public addressed the Committee of the Whole: 1. Ms. Kristen Swanson spoke regarding the City's rules regarding roadside memorials. 2. Mr. Rick Lawrence spoke regarding items 22-0194 and 22-0196. STAFF REPORT Trevor Dick, Assistant Director of the Mayor's Office of Economic Development - City of Aurora, presented a staff update regarding the 2022 City of Aurora Outdoor Dining Program and responded to questions regarding this item. Jennifer Stallings, City Clerk - City of Aurora, responded to questions regarding this item. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:02 p.m. Submitted by: _____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final April 19, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9