Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 03, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderman Jenkins to allow Alderman Llamas to participate in this meeting remotely. The motion carried by voice vote and Alderman Llamas participated in this meeting remotely via Zoom teleconference. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, APRIL 19, 2022 COMMITTEE OF THE WHOLE MEETING 22-0336 Approval of the Minutes of the Tuesday, April 19, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. REPORT 22-0283 Update on the Redistricting of the City. Attorney Ross Secler of Odelson & Sterk, Ltd. and Mr. Frank Calabrese presented an update of redistricting of the City. (INFORMATION ONLY) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 3, 2022 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Ms. Bonnie Grabenhofer presented comments to the Committee of Whole regarding the Women's Health Protection Act. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 27, 2022 and Reviewed the Following Items: 22-0174 An Ordinance Establishing a Conditional Use Planned Development, Approving the Atlantic Residential Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-5A Midrise Multiple-Family Dwelling District for the property located on the north side Fox Valley Mall, south of New York Street and west of Route 59 Ed Sieben, Director of Zoning & Planning - City of Aurora, was present for the discussion of this item. (PLACED ON CONSENT AGENDA) 22-0175 A Resolution Approving a Preliminary Plan for a portion of Lot 1A1, Lot 2A1 and all of Lot 4A1 of The Third Resubdivision of Fox Valley East Region 1 Unit No. 1, on property located on the north side of Fox Valley Mall, south of New York Street and west of Route 59 (PLACED ON CONSENT AGENDA) 22-0223 An Ordinance Establishing a Conditional Use Planned Development, Approving the Liberty Meadows Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-4A Two-Family Dwelling District and OS-1 Conservation, Open Space, and Drainage District for the property located at the southern end of Wolverine Drive Jill Morgan, Planner - City of Aurora, presented modified language to the proposed Ordinance. John Philipchuck spoke and responded to questions on behalf of the Petitioners. (PLACED ON UNFINISHED BUSINESS) 22-0224 A Resolution Approving a Revision to the Preliminary Plan and Plat for Lot 2 of Liberty Street Business Park Subdivision, located at the southern end of Wolverine Drive, and establishing Lots 1-21 of Liberty Meadows Subdivision (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 3, 2022 22-0356 A Resolution authorizing the consent of the City to the mortgage of the leasehold interest of Suburban Properties, Inc. at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 22-0097 A Resolution Approving a Revision to the Final Plan on Lot 1 of Savannah Crossings Subdivision, located at 2900 Kirk Road, for the expansion of a Retail sales or service (2100) Use This P&D Resolution was finalized (appealable). Enactment No: PDFNL22-017 22-0173 A Resolution Approving a Revision to the Final Plat to establish the Third Resubdivision of Fox Valley East Region I Unit No. 1 This P&D Resolution was finalized (appealable). Enactment No: PDFNL22-018 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 28, 2022 and Reviewed the Following Items: 22-0170 A Resolution authorizing the remodeling of the City of Aurora Council Chambers, Conference Rooms 5A & 5B and the addition of a press room and communications control center using the City of Aurora Job Order Contracting Program to FH Paschen, S.N. Nielsen and Associates for $1,768,035.78, plus a contingency amount of $176,803.00. Clayton Muhammad, Chief Communications Officer - City of Aurora, presented regarding this item. Ken Schroth, Director of Public Works - City of Aurora, presented regarding this item. Tony Martinez, Director of Communications - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 22-0301 A Resolution Approving an Updated Lease with the Fox Valley Music Foundation for property at 19-21 South Broadway. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 3, 2022 22-0316 A Resolution Authorizing the purchase of one (1) 2024 E-One Cyclone Custom Pumper Apparatus from Fire Service Inc., St John, Indiana in the amount of $798,008.00 as well as vehicle setup and fire equipment for a total of $883,008.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 22-0327 A Resolution Authorizing the purchase of one (1) 2024 E-One Cyclone Custom HR100 Aerial Apparatus from Fire Service Inc., St John, Indiana in the amount of $1,300,265.00 as well as vehicle setup and fire equipment for a total of $1,420,265.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 22-0355 A Resolution Authorizing An Agreement With the Seize the Future Economic Development Foundation, Inc. (d/b/a Invest Aurora) for the Provision of Economic Development Activities and Services. David Dibo, Director of the Mayor's Office of Economic Development - City of Aurora, presented regarding this item. Bryan Gay, President & CEO of Invest Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) The Finance Committee also discussed item #22-308 as Information Only. Item is listed under RAP Committee Report. Please see that section of this agenda. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 26, 2022 and Reviewed the Following Items: 22-0354 Community Services Update - Cities in Schools Summer Camps (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 25, 2022 and Reviewed the Following Items: 22-0330 A Resolution authorizing the Director of Purchasing to enter into an agreement with Peerless Fence & Supply, Saint Charles, IL in the amount of $174,470.00 for the installation of fencing at Wilder Park in Ward 6. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 3, 2022 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 19, 2022 and Reviewed the Following Items: 22-0151 An Ordinance amending Chapter 6 Sec. 6-13 and Chapter 8 Sec. 8-131 of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 22-0257 An Ordinance amending Chapter 9 of the Code of Ordinances pertaining to the welfare of animals, establishing fees and fines, and making other confirming changes to the Code. Anna Payton, Direct of Animal Control - City of Aurora, presented an update to the amended ordinance. (PLACED ON UNFINISHED BUSINESS) 22-0300 An Ordinance amending Sec. 2-80(b) of the Code of Ordinances pertaining to remote meeting attendance. Rick Veenstra, Corporation Counsel - City of Aurora, spoke regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0308 An Ordinance Amending Chapter 44, Section 113 Relating to the Food and Beverage Tax (PLACED ON CONSENT AGENDA) NEW BUSINESS 22-0366 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim #189138979-001. (PLACED ON CONSENT AGENDA) 22-0367 A motion authorizing and directing the Chief Human Resources Officer to execute two settlement agreements on behalf of the City in Workers Compensation Claim #188632417 and #188920483. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 3, 2022 MAYOR’S REPORT Mayor Irvin recognized the following: National Teacher's Day and National Teacher's Week National Municipal Clerk's Week National Small Business Week National Police Week National Public Works Week National Asian and Pacific Islander's Month National Mental Health Month National Military Appreciation Month ALDERMAN'S CORNER Alderman Carl Franco presented the Ward 5 update. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:44 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 3, 2022 ***Special City Council Meeting to be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting*** City of Aurora Page 7