Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 15, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 1, 2022 COMMITTEE OF THE WHOLE MEETING 22-0912 Approval of the Minutes of the Tuesday, November 1, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to approve and file the minutes. The minutes were approved and filed as presented. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comment to the Committee of the Whole: 1. Dennis Knight spoke regarding traffic safety at Carillon at Stonegate. 2. Sam Guerrero spoke in support of PreMil. 3. Karina Garcia spoke in support of PreMil. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 15, 2022 The Building, Zoning, and Economic Development Committee Met on November 9, 2022 and Reviewed the Following Items: 22-0871 An Ordinance Annexing Property, Being Vacant Land, Located at 2040 and 2050 East New York Street, to the City of Aurora, Illinois, 60502. (PLACED ON CONSENT AGENDA) 22-0872 An Ordinance Establishing a Conditional Use Planned Development, Approving the Brahler-Schmidt LLC Plan Description Revision and Amending Chapter 49 of the Code of Ordinances, City of Aurora, by Modifying the Zoning Map Attached thereto to an Underlying Zoning of ORI, Office, Research, Light Industry, for the Property located at 2040 and 2050 East New York Street (PLACED ON CONSENT AGENDA) 22-0873 A Resolution Approving the Final Plat for TT Technologies, Inc. Subdivision, located at 2020 East New York Street (PLACED ON CONSENT AGENDA) 22-0874 A Resolution Approving the Final Plan for TT Technologies Subdivision, located at 2020 East New York Street for a Business and Professional Office (2400) Use and a Warehouse, Distribution and Storage Services (3300) Use (PLACED ON CONSENT AGENDA) 22-0875 An Ordinance Vacating a City Easement and a Stormwater Management Access Easement on the property located at 2020 East New York Street, in Kane County, Aurora, Illinois, 60502. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On November 10, 2022 and Reviewed the Following Items: 22-0841 A Resolution authorizing the execution of a Phase 1 Engineering Agreement with HR Green, Inc., maximum amount of $124,733.00 and appropriating Motor Fuel Tax Funds for City Safe Routes to School Projects 2022 in SD129, SD131, & SD204 with the MFT section number 22-00349-00-SW. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 15, 2022 22-0846 A Resolution with Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District (TIF) and to Induce Development Interest on land on the southwest corner of Farnsworth Avenue and Bilter Road called the Farnsworth Bilter TIF, and as authorized under the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74-.4-1 and 65ILCS 5/11-74.4-3(q). (PLACED ON CONSENT AGENDA) 22-0847 A Resolution authorizing a Tax Increment Finance District (TIF) Feasibility Study for the Farnsworth and Bilter area using the services of Kane McKenna and Associates in the amount of $42,000.00 plus out-of-pocket expenses. (PLACED ON CONSENT AGENDA) 22-0876 A Resolution Authorizing a New Lease Agreement with Dan Powell, for 900 Ray Moses Drive. (PLACED ON CONSENT AGENDA) 22-0916 A Resolution to procure equipment to provide Internet access, door access controls, surveillance cameras and appropriate licensing for the Community Center at 1226 Grand Boulevard to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for a total amount not to exceed $104,282.78. Mike Pegues, Chief Information Officer - City of Aurora presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 22-0924 A Resolution Authorizing the Approval of Funding Specified for Finish Line Grants for Eligible Projects. Elle Withall, Director of Downtown Development - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 22-0880 A Resolution authorizing the execution of an Airport Maintenance Operation Agreement with Airfield Maintenance Services, LLC for a term not to exceed three years. (PLACED ON CONSENT AGENDA) 22-0854 Review of the Proposed 2023 City Budget - Community Services No discussion was held regarding this item. (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 15, 2022 The following items were walked on for information only and no action was taken: Items 22-0913, 22-0914 and 22-0917. The Finance Committee also had a Special Finance Committee meeting on November 7, 2022 to discuss and review the Proposed 2023 City Budget. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On November 8, 2022 and Reviewed item 22-0515 for Information Only. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On November 7, 2022 and Reviewed the Following Items: 22-0706 A Resolution authorizing the Director of Purchasing to enter into an agreement with Midwest Power Industry Incorporated for the preventative maintenance of eight emergency engine generators for the City of Aurora's Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) 22-0791 A Resolution approving Petroleum Traders Inc. and Al Warren Oil Company Inc. for the purchase of unleaded and diesel fuels for the City of Aurora fleet and backup generators. Derrick Winston, Assistant Superintendent of Fleet and Facilities Maintenance responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0883 A Resolution adopting unit price bids for the on-call full replacement of disturbed lead water service lines in 2023 within the City. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 1, 2022 and Reviewed the Following Items: 22-0515 An Ordinance Amending Chapter 14, Emergency Management Agency. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 15, 2022 22-0882 A Resolution approving the reappointment of Doug Kostner and the appointment of Nelson Santos and Roderick Young to the Aurora Airport Advisory Board. (PLACED ON CONSENT AGENDA) NEW BUSINESS 22-0913 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide security/CCTV cameras added to City network for a total amount not to exceed $60,637. Mike Pegues, Chief Information Officer - City of Aurora presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 22-0914 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for a total amount not to exceed $1,147,505. Mike Pegues, Chief Information Officer - City of Aurora presented briefly regarding this item. (PLACED ON CONSENT AGENDA) 22-0917 A Resolution authorizing procurement of and Enterprise Agreement ("EA") for GIS software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $420,000.00, for a three year term. Tim Shields, GIS Analyst - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 22-0926 An Ordinance establishing a temporary moratorium on Chapter 25, Article XII Mobile Food Unit Vendors until February 28, 2023. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 15, 2022 22-0943 An Ordinance Approving a Lease, Renovation Agreement for City-Owned Property in the Downtown TIF (Stolp Island Parking Deck Commercial Spaces, 5 East Downer Place Suite A and E); and Related Finish Line Grant Funding. David Dibo, Director of Economic Development - City of Aurora, presented regarding this item. Gio Rodriguez, Founder of PreMil in Aurora, presented regarding this item. This item was not on the agenda for this COW meeting, therefore no final action was taken and this item will be placed on New Business at the next City Council meeting on November 22, 2022. MAYOR’S REPORT Mayor Irvin presented the Mayor's Report. ALDERMAN'S CORNER Alderman Mesiacos left the meeting at 6:29 p.m. Alderwoman Shweta Baid presented an update regarding Ward 10 during the Aldermen's Corner. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:43 p.m. Submitted by: _______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 15, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7