Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 06, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Alderman Bugg was not present at the time of roll call, however, Alderman Bugg arrived at the meeting immediately thereafter, at 5:07 p.m., and was present for the meeting. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, NOVEMBER 15, 2022 COMMITTEE OF THE WHOLE MEETING 22-0963 Approval of the Minutes of the Tuesday, November 15, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules for Public Comment and the following people presented comments to the Committee of the Whole: 1. Ronneil Cooper regarding the Aurora Police Department. 2. Aly Brown regarding governmental affairs. 3. Johnetta Jamison regarding the Aurora Police Department. 4. Nora Muhlenfeld regarding development in the City of Aurora. 5. David Cannon regarding housing among other issues. 6. John Laesch regarding governmental affairs. 7. Ana Nino Flores regarding item 22-0932. 8. George Gutierrez regarding the Aurora Police Department. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 6, 2022 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On November 21, 2022 and Reviewed the Following Items: Prior to the report of the BZE Committee, Mayor Irvin made a statement concerning the Clyde Penson Memorial Park item that had been removed from the agenda. Alderwoman Hart-Burns made a statement in honor of the Penson Family who was present at the Committee of the Whole Meeting. Alderwoman Hart-Burns announced that there will be a rededication ceremony of the Clyde Penson Memorial Park on April 12, 2023. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to remove Clyde Penson Memorial Park from consideration for sale in perpetuity. The motion carried by voice vote. 22-0930 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone Property located at 930 W New York St from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (PLACED ON CONSENT AGENDA) 22-0931 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the property located at 574 E Galena Boulevard from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (PLACED ON CONSENT AGENDA) 22-0932 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located at 801 Claim St from M-2 Manufacturing District - General to R-3 One Family Dwelling District (HELD) 22-0933 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the property located at 127 N Sumner Avenue from B-3 Business and Wholesale District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0934 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located at the northwest corner of Prairie St and BNSF Railroad from R-1 One Family Dwelling District to P Park and Recreation District (PLACED ON CONSENT AGENDA) 22-0935 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the property located at 169 Oakview Avenue from R-1 One Family Dwelling District to P Park and Recreation District (PLACED ON CONSENT AGENDA) 22-0936 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located south of East New York Street and east of Oakview Avenue from R-1 One Family Dwelling District to P Park and Recreation District Ed Sieben, Director of Zoning and Planning - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On November 22, 2022 and Reviewed the Following Items: 22-0597 An Ordinance Levying Taxes For the City of Aurora, Illinois, For The Fiscal Year January 1, 2022 Through December 31, 2022. Chris Minick, Chief Financial Officer - City of Aurora, spoke regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0598 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number One) (PLACED ON CONSENT AGENDA) 22-0599 An Ordinance Levying Certain Special Service Area Taxes For Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0601 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Sixty-Three) (PLACED ON CONSENT AGENDA) 22-0602 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) 22-0603 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Sixty-Six A) (PLACED ON CONSENT AGENDA) 22-0604 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2022 through December 31, 2022. (Special Service Area Number Sixty-Six B) (PLACED ON CONSENT AGENDA) 22-0605 An Ordinance Levying Certain Special Service Area Taxes for The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) 22-0606 An Ordinance Levying Certain Special Service Area Taxes for Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Sixty-Six D) (PLACED ON CONSENT AGENDA) 22-0607 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) 22-0608 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Eighty-Eight) (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0609 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Ninety) (PLACED ON CONSENT AGENDA) 22-0610 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. Special Service Area Number One Hundred Forty-One) (PLACED ON CONSENT AGENDA) 22-0611 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2022 Through December 31, 2022. (Special Service Area Number Twenty- Four) (PLACED ON CONSENT AGENDA) 22-0612 An Ordinance Authorizing And Providing For The Abatement of General Obligation Bond Tax Levies. 2022 Tax Levy Extension. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 22-0919 A Resolution authorizing a professional services agreement with Intergraph Corporation ("Hexagon") of Madison, Alabama, for a computer-aided dispatch (CAD) resident administrator (RSA), in a contract amount not to exceed $194,358.00. (PLACED ON CONSENT AGENDA) 22-0951 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $40,000 from the Huntington Foundation for the Financial Empowerment Center. (PLACED ON CONSENT AGENDA) 22-0955 A Resolution Authorizing America Rescue Plan Act (ARPA) Funding to the Aurora Civic Center Authority and Amending the City's 2022 Budget. Tim Rader, CEO of the Aurora Civic Center Authority, presented regarding this item. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0971 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2023 And Ending December 31, 2023 In Lieu Of Passage Of An Appropriation Ordinance. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) 22-0972 A Resolution approval for a one-year renewal of Customer Relationship Management (CRM) hosted solution from Accela, Inc., San Ramon, CA for in the amount not to exceed $44,166.50. (PLACED ON CONSENT AGENDA) The Finance Committee also had Special Finance Committee meetings on November 15, 2022, November 17, 2022 and November 18, 2022, to discuss and review the Proposed 2023 City Budget. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On November 22, 2022 and Reviewed the Following Items: 22-0961 Charitable Solicitation Application for Girl Scouts of Northern Illinois Annual Cookie Program on December 14, 2022 thru March 19, 2023. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On November 21, 2022 and Reviewed the Following Items: 22-0869 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. (PLACED ON CONSENT AGENDA) 22-0889 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide construction engineering services for various underground utility improvement projects during the 2023 construction season, in an amount not to exceed $454,695.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0890 A Resolution authorizing the Director of Purchasing to issue a purchase order to RC Wegman Construction Company, in the initial amount of $8,274,777.00 for structural steel and precast concrete construction at the Public Works Combined Maintenance Facility Project. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-0922 A Resolution to Accept the Proposals Received for the 2023 Water & Sewer Division Emergency Repair Program. (PLACED ON CONSENT AGENDA) 22-0929 A Resolution Requesting approval to renew FileBound Enterprise document management application, from Upland Software, Inc., Austin TX for a three-year term at a cost total cost of $117,341.89 (PLACED ON CONSENT AGENDA) 22-0952 A Resolution Awarding the 2023 Sanitary & Storm Sewer Televising contract to National Power Rodding Corporation, 2500 W. Arthington St., Chicago, Illinois, 60612 in the amount of two hundred seventy-four thousand, eight hundred and sixty-four dollars and seventy-five cents ($274,864.75). (PLACED ON CONSENT AGENDA) 22-0954 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2023 calendar year. (PLACED ON CONSENT AGENDA) 22-0956 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) 22-0959 A Resolution authorizing a contract with Crawford Murphy & Tilly, Inc. for resident inspection and engineering services. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 15, 2022 and Reviewed the Following Items: City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 6, 2022 22-0925 A Resolution authorizing the appointment of Luanne Lo Monte to the Human Relations Commission. (PLACED ON CONSENT AGENDA) 22-0941 A Resolution approving the appointment of Brennan Roberts to the Planning and Zoning Commission. (PLACED ON CONSENT AGENDA) NEW BUSINESS 22-0987 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim #189702851. (PLACED ON CONSENT AGENDA) 22-0990 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim #189702843. (PLACED ON CONSENT AGENDA) 22-1000 An Ordinance Approving a Fourth Amendment to the Redevelopment Agreement with Fox Valley Developers, LLC for the former Copley Hospital. Alex Minnella, Mayor's Office of Economic Development - City of Aurora, presented regarding this item. Alderman Woerman recused himself from discussion on this item and left the room at 6:33 p.m. for the staff presentation. Alderman Mesiacos recused himself from discussion on this item and left the room at 6:34 p.m. for the staff presentation. MAYOR’S REPORT There was no Mayor's Report at this meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 6, 2022 ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:41 p.m. Submitted by: ____________________________________________ Jennifer Stallings, City Clerk Special City Council Meeting to be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9