Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 20, 2022 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, DECEMBER 6, 2022 COMMITTEE OF THE WHOLE MEETING 22-1015 Approval of the Minutes of the Tuesday, December 6, 2022, Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderman Jenkins to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 20, 2022 MAYOR’S REPORT Mayor Irvin presented the Mayor's Award of Valor to Ms. Shannon O'Neal for her actions in helping to rescue Tyshaun Laflore from a pond on Wednesday November 23, 2022. Mayor Irvin and Chief Cross presented the Mayor's Award of Valor to the following Aurora Police Officers for their actions to help rescue Tyshaun Laflore: Officer Adan Barraza Officer Victor Garcia Officer Vincent Nardone Officer Darren Pedota Officer Alex Lopez Officer Andrew Soderlund Tyshaun's mother, Mary Wilkins, expressed her appreciation for all of those involved in rescuing her son from the water on November 23, 2022. Assistant Fire Chief Matt Anslow and Assistant Fire Chief Mark Matkovich presented information regarding safety around water and ice. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals made comments to the Committee of the Whole: 1. John Laesch spoke regarding public safety resources. 2. Adam Pauley announced his candidacy for another term on the Kane County Regional Board of School Trustees for Aurora Township. 3. Steve Hendry spoke regarding vacant properties in the city for gardens or housing uses. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On December 14, 2022 and Reviewed the Following Items: 22-0932 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located at 801 Claim St from M-2 Manufacturing District - General to R-3 One Family Dwelling District Alex Alexandrou, Chief Management Officer - City of Aurora, indicated that this item would be held until the next COW meeting. (HELD) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 20, 2022 22-0982 An Ordinance Approving a Revision to the DAC Developments Plan Description on 1.96 Acres for Property located at 100 N. Broadway (PLACED ON UNFINISHED BUSINESS) 22-0983 A Resolution Approving a Final Plan Revision to modify the Building Elevation on Lot 1 of DAC Development Subdivision located at 100 N. Broadway (PLACED ON UNFINISHED BUSINESS) 22-0999 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, Illinois (Zoning Ordinance), to modify certain definitions and administrative process (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 22-0989 A Resolution approving a revision to the Final Plan for the property located at 4170 Ogden Avenue for a Vehicle Dealership (2810) Use This P&D Resolution was finalized (appealable). PDFNL - 22-031 22-1001 A Resolution approving the Final Plat for the SEK Surebond Subdivision for the property located at 601 N Russell Avenue This P&D Resolution was finalized (appealable). PDFNL 22-032 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On December 15, 2022 and Reviewed the Following Items: 22-0859 A Resolution to Enter into a Three Year ATM Space Lease Agreement with Old Second Bank. (PLACED ON CONSENT AGENDA) 22-0866 A Resolution authorizing the execution of labor agreement between the City of Aurora and Local 3298, Council 31, American Federation of State, County, and Municipal Employees, AFL/CIO (AFSCME) from January 1, 2021 to December 31, 2024. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 20, 2022 22-0886 A Resolution authorizing the purchase of Cornerstone of Santa Monica, CA OnDemand Public Sector eLearning Subscription. (PLACED ON CONSENT AGENDA) 22-0976 A Resolution authorizing the execution of labor agreement between the City of Aurora and the Aurora Fire Officers Association (AFOA) from January 1, 2022 to December 31, 2025. (PLACED ON CONSENT AGENDA) 22-0994 A Resolution to Establish a Fee Schedule for Digital Message Boards and Digital Off-Premise Signs (Billboards) Licenses (PLACED ON CONSENT AGENDA) 22-1004 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $150,000.00 from Curative Health Cultivation, LLC, through their parent company Columbia Care, for the forthcoming City of Aurora Child Savings Account program. (PLACED ON CONSENT AGENDA) 22-1005 A Resolution Authorizing an Intergovernmental Agreement Confirming the Distribution of Personal Property Replacement Tax Revenues to the Aurora Public Library District between the City of Aurora and the Aurora Public Library District for the Years 2022-2027 (PLACED ON CONSENT AGENDA) 22-1006 A Resolution authorizing ratification of payment in the amount of $211,023.61 for expenses incurred by the Aurora Civic Center Authority related to Fiestas Patrias 2022. (PLACED ON CONSENT AGENDA) 22-1008 An Ordinance Authorizing the Acquisition of Real Property Located at 101 North River Street on Terms to Be Negotiated by the Mayor or Through Eminent Domain if Necessary. (PLACED ON CONSENT AGENDA) 22-1011 A Resolution authorizing a renewal of a 3-year software agreement with Everbridge, Inc., Pasadena, CA in the total amount of $109,629.03 for public safety notification platform. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 20, 2022 22-1012 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. (PLACED ON CONSENT AGENDA) 22-1013 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. (PLACED ON CONSENT AGENDA) 22-1018 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2022. (PLACED ON CONSENT AGENDA) 22-1019 A Resolution for the purchase of a community survey system from Axon Enterprises Inc. to be used by the Aurora Police Department. (PLACED ON CONSENT AGENDA) 22-1020 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2022. (PLACED ON CONSENT AGENDA) 22-1021 An Ordinance Authorizing the Acquisition of Real Property Located at 16 South Lasalle Street on Terms to Be Negotiated by the Mayor or Through Eminent Domain if Necessary. (PLACED ON CONSENT AGENDA) 22-1022 A Resolution Authorizing the Execution of a Property Purchase and Sales Contract for Eight Parcels of Property (302-316 N. River Street And 109-155 Cedar Street). (PLACED ON CONSENT AGENDA) 22-1042 A Resolution authorizing a second amendment to and restatement of the approved redevelopment agreement (R21-204) with DAC Developments LLC regarding the development of 100 North Broadway (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 20, 2022 22-1043 An Ordinance approving the porting of funds from Tax Increment Financing District (TIF) #1, aka the Downtown TIF, to the East River Bend TIF for the reimbursement of eligible development expenses for the DAC Redevelopment project. (PLACED ON UNFINISHED BUSINESS) 22-1045 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2022 through December 31, 2023. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On December 13, 2022 and Reviewed the Following Items: 22-0981 A Resolution authorizing a one-year contract with Air One Equipment for the purchase of protective gear for the Fire Department in amount not to exceed $304,500.00, with two optional one-year extensions. (PLACED ON CONSENT AGENDA) 22-0992 A Resolution authorizing the purchase of One (1) 2022 Wheeled Coach Ford F-550 4x4 gas type 1 ambulance from Fire Service Inc., St. John, Indiana in the amount of $342,563.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 22-1007 A Resolution awarding Tavarez & Sons Lawn Care and Guardian Landscape of Aurora, IL as the 2022 -2023 winter season contractors, with possible two 1-year extensions, for Snow Removal and Ice Control Services (as a part of the Senior and Disability Services Division's Operation Senior Shovel program) within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 20, 2022 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On December 12, 2022 and Reviewed the Following Items: 22-0964 A Resolution authorizing the award of a contract for the 2022 and 2023 citywide Sanitary Sewer CIPP Lining Project to Hoerr Construction Inc., in the bid amount of two million forty-two thousand one hundred twenty-five dollars and eighty cents ($2,042,125.80). (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On December 6, 2022 and Reviewed the Following Items: 22-0997 A Resolution approving the appointment of William Kirwan to the Aurora Airport Advisory Board. (PLACED ON CONSENT AGENDA) 22-0998 Update on proposed amendments to Chapter 25, Article XI "Tattoo Establishments" of the Code of Ordinances. (INFORMATION ONLY) 22-1002 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, Illinois (Zoning Ordinance), to modify certain definitions and administrative processes (INFORMATION ONLY) 22-1003 Discussion of one proposed amendment to Chapter 25, Article XII "Mobile Food Units" of the Code of Ordinances. (INFORMATION ONLY) NEW BUSINESS 22-0900 A Resolution in support of House Bill 5452, the "Drones as First Responders Act". (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 20, 2022 22-1044 A Resolution to Enter into a Facility Use Agreement with School District 129. (PLACED ON CONSENT AGENDA) 22-1050 A Resolution approving the appointment of Nydia Molina as Assistant Corporation Counsel. (PLACED ON CONSENT AGENDA) 22-1053 A Resolution approving the appointment of Joseph Munder as Assistant Superintendent of Water Production. (PLACED ON CONSENT AGENDA) 22-1057 A Resolution Authorizing the Renewal of Third-Party Administrative Services with Broadspire Services, Inc. for The City’s General Liability, Auto Liability Claims and Workers’ Compensation Claims for The Period of January 1, 2023 through December 31, 2023. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to adjourn. The motion carried by voice vote and the meeting adjourned at 5:58 p.m. Submitted by: ________________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 20, 2022 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. **Special City Council Meeting to be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting** City of Aurora Page 9