Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 17, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JANUARY 3, 2023 COMMITTEE OF THE WHOLE MEETING 23-0005 Approval of the Minutes of the Tuesday, January 3, 2023 Committee of the Whole Meeting. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules for Public Comment and Mr. Michael Bochenek addressed the Committee of the Whole regarding the broken elevator in his apartment building. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On January 11, 2023 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 17, 2023 22-0966 A Resolution Approving a Preliminary Plat and Plan for Habitat Green Freedom Subdivision, located at 1921 Jericho Road Jeffrey Barrett and Clay Schuler were present on behalf of Habitat Green Freedom Subdivision. (PLACED ON CONSENT AGENDA) 22-1063 An Ordinance Approving a Revision to the Calvary Temple Church Plan Description on 107.3 Acres for Property Located at 9S200 State Route 59 Ed Sieben, Director of Zoning and Planning - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On January 12, 2023 and Reviewed the Following Items: 22-0575 A Resolution to award a contract for a five-year IT Service Management (ITSM) software to Ivanti, of Salt Lake City, UT, for $391,893.39. Jeff Anderson, Assistant Director of IT - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 22-0995 A Resolution authorizing a SharePoint migration agreement with Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $307,800. William Brown, Project Manager - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 22-1016 A Resolution requesting approval for a three-year software maintenance renewal agreement with Zencity Technologies US Inc. for the Zencity platform in the total amount of $264,000. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 17, 2023 22-1062 A Resolution to accept agreement number 53468-0001 between the Local Initiatives Support Corporation (LISC) & the City of Aurora for the Corridor Improvements Grant Program Grant for the IT Department. Sgt. Joe Howe - Aurora Police Department, responded to questions regarding this item. Commander Liz Robinson-Chan - Aurora Police Department, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 22-1067 A Resolution establishing a yearly fee for Liquor License Endorsements and maximum violation fees for licensees related to Chapter 6, "Alcoholic Liquor" of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 23-0003 A Resolution authorizing the execution of an Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $226,616.00, and the appropriation of $226,616.00 of MFT Funds for the 2023-2024 Bridge Inspections. (PLACED ON CONSENT AGENDA) 23-0019 A Resolution establishing the maximum number of licenses for tattoo and body art establishments in the City of Aurora in accordance with Chapter 25, Article XI "Tattoo and Body Art Establishments". (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On January 10, 2023 and Reviewed the Following Items: 22-1046 A Resolution establishing the maximum number of Class B: Onsite Consumption liquor licenses (unofficially related to the application from Telugu Ruchulu of Aurora LLC, d/b/a Nawabi Hyderabad House at 4448 E. New York Street, Aurora). [Ward 10] (PLACED ON CONSENT AGENDA) 22-1072 A Resolution establishing the maximum number of Class C: Specialty On-Site Consumption liquor licenses (unofficially related to the application from Fox Valley Park District d/b/a Orchard Valley Golf Course at 2411 W. Illinois Ave., Aurora). [Ward 5] (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 17, 2023 22-1073 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Black Pepper Lounge, LLC d/b/a Black Pepper Lounge at 1515 Butterfield Rd., Unit #119, Aurora). [Ward 1] (PLACED ON CONSENT AGENDA) 23-0013 A Resolution establishing the maximum number of Class A: Packaged Sales liquor licenses (unofficially related to the application from Sunshine Pantry, LLC, d/b/a Sunshine Pantry at 2958 Ogden Ave., Aurora). [Ward 8] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On January 9, 2023 and Reviewed the Following Items: 22-1014 A Resolution to award a contract for a three-year Managed Phone Service Partnership to Sentinel, of Downers Grove, for $307,102.96. (PLACED ON CONSENT AGENDA) 23-0001 A Resolution to adopt unit prices provided by two respondents for 2023 Electrical Supplies for the Electrical Division. (PLACED ON CONSENT AGENDA) 23-0002 A Resolution to adopt unit prices submitted by Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543 for 2023 Electrical Services. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 3, 2023 and Reviewed the Following Items: Alderman Bugg asked that the incorrect meeting date of January 9, 2023 as indicated on the meeting agenda be corrected to reflect the actual meeting date of January 3, 2023. The change was made to the meeting minutes. 22-1069 An Ordinance amending Chapter 41.5 of the Code of Ordinances pertaining to Special Events. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 17, 2023 22-1070 A Resolution approving the appointment of Joseph Weber to the Aurora Airport Advisory Board. (PLACED ON CONSENT AGENDA) 22-1071 A Resolution approving the re-appointment of Colette Rozanski, Dr. Adrian Talley, Dr. Jeff Craig, Patricia Rooney, Lynor Johnson, Dr. Mark Curtis-Chavez, Dr. Lisa Hichens, and Dr. Collette House to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) NEW BUSINESS 23-0012 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim #188812841-001 (PLACED ON CONSENT AGENDA) 23-0026 A motion authorizing and directing the Chief of Human Resources Officer to execute a settlement agreement on behalf of the City in worker's compensation claim #188378080 (PLACED ON CONSENT AGENDA) 23-0041 A Resolution approving the appointment of James J. Birchall as Chief Public Facilities Officer. (PLACED ON CONSENT AGENDA) 23-0043 A Resolution approving the appointment of Derrick R. Winston as Director of Public Facilities. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final January 17, 2023 ADJOURN A motion was made by Alderman Jenkins and seconded by Alderwoman Hart-Burns to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 5:32 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6