Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 21, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:12 p.m. and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to allow Alderwoman Hart-Burns to participate in this meeting remotely per section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderwoman Hart-Burns participated in this meeting remotely via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, FEBRUARY 7, 2023 COMMITTEE OF THE WHOLE MEETING 23-0105 Approval of the Minutes of the Tuesday, February 7, 2023 Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people made comments to the Committee of the Whole: Tom Thill spoke regarding the 5th Ward Aldermanic race. Edward Ash spoke regarding the community and Aurora Police Department. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 21, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On February 15, 2023 and Reviewed the Following Items: 22-1066 An Ordinance Authorizing the Execution of a Second Amendment to the Boundary Agreement with the Village of Oswego. Alex Minnella, Economic Development - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0064 A Resolution Approving the Final Plat for Sheffer Road North Subdivision, Located at 2070 Sheffer Road This P&D Resolution was finalized (appealable). PDFNL23-004 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On February 16, 2023 and Reviewed the Following Items: 22-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $855,739.00, and the appropriation of $2,419,167.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project. (PLACED ON CONSENT AGENDA) 23-0024 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $72,064.00, and the appropriation of $261,772.50 of MFT Funds for the Edgelawn Drive Resurfacing Project. (PLACED ON CONSENT AGENDA) 23-0071 A Resolution authorizing the City to accept a $10,000 grant from the Cities for Financial Empowerment Fund for the Aurora Financial Empowerment Center's Supervitamin Effect workforce research study. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 21, 2023 23-0072 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with WBK Engineering, LLC in the not to exceed amount of $151,796.00, and the appropriation of $151,796.00 of MFT Funds for the New York Street Corridor Safety Improvement Project. (PLACED ON CONSENT AGENDA) 23-0073 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design Engineering Agreement with Thomas Engineering Group, LLC in the amount not to exceed $142,055.00, and the appropriation of $142,055.00 of MFT Funds for the Indian Trail Resurfacing (Highland to Route 31) Project. (PLACED ON CONSENT AGENDA) 23-0074 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Strand Associates, Inc. in the amount not to exceed $243,520.00, and the appropriation of $243,520.00 of MFT Funds for the Liberty Street Reconstruction / Resurfacing Project. (PLACED ON CONSENT AGENDA) 23-0075 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Kimley-Horn Associates, Inc. in the amount not to exceed $304,337.00, and the appropriation of $304,337.00 of MFT Funds for the Indian Trail Signal - Ohio to Pennsbury Project. (PLACED ON CONSENT AGENDA) 23-0076 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Stanley Consultants, Inc. in the amount not to exceed $371,344.00, and the appropriation of $371,344.00 of MFT Funds for the Farnsworth Signal - I-88 to Sheffer Road Project. (PLACED ON CONSENT AGENDA) 23-0077 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Crawford, Murphy, and Tilly, Inc. in the amount not to exceed $251,869.00, and the appropriation of $251,869.00 of MFT Funds for the Mitchell Road at Sullivan Road Intersection Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 21, 2023 23-0079 A Resolution authorizing the execution of a Phase 3 Construction Engineering Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project. (PLACED ON CONSENT AGENDA) 23-0084 A Resolution authorizing the purchase of Three (3) 2024 Wheeled Coach Ford F-550 4x4 gas type 1 ambulances from Fire Service Inc. St. John Indiana in the amount of $1,465,423. (PLACED ON CONSENT AGENDA) 23-0102 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Road Reconstruction and High Street Intersection Project in the amount of $224,700.00. (PLACED ON CONSENT AGENDA) 23-0109 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2023 Summer Programs in the amount not to exceed $184,400.00 for the Youth Services Subdivision. (PLACED ON CONSENT AGENDA) 23-0110 A Resolution authorizing the City to accept a $20,000 grant from AgeGuide Northeastern Illinois for assistance in the creation of a supplemental transportation program in the Seniors and Disabilities Services Division. (PLACED ON CONSENT AGENDA) 23-0112 An Ordinance Amending Article 44-XVI of the Municipal Code of the City of Aurora: Municipal Cannabis Retailer's Occupation Tax; Section 44-420 (a) Tax Imposed; Rate Chris Minick, Chief Financial Officer - City of Aurora, spoke regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, spoke regarding this item. (PLACED ON CONSENT AGENDA) 23-0113 A Resolution to approve the purchase of eight Toshiba multi-function copiers and quarterly maintenance from KKC Imaging Systems of Aurora, Illinois through the Sourcewell Cooperative Contract. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 21, 2023 23-0114 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed River Vine TIF District. (PLACED ON CONSENT AGENDA) 23-0126 A Resolution authorizing Development Agreement with CL Real Estate Development, LLC/CL Enterprises, LLC for the purposes of facilitating the sale and redevelopment of the vacant Vargas (former Culture Stock) Building, located at 43 E Galena Boulevard, between Broadway and Stolp on Galena, adjacent to the City owned Hogan building at 51 east Galena. David Dibo, Director of Economic Development - City of Aurora, presented briefly regarding this item. Representatives from CLRED presented regarding this item. Marty Lyons - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On February 14, 2023 and approved the minutes from their meeting held on January 24, 2023. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On February 13, 2023 and Reviewed the Following Items: 23-0078 A Resolution approving a professional services agreement with HR Green, Inc in the amount of $470,770.25 for the Farnsworth Avenue Improvements Phase 1- Preliminary Engineering. (PLACED ON CONSENT AGENDA) 23-0085 A Resolution authorizing the purchase of one (1) replacement and two (2) additional vehicles for the City of Aurora Fleet from Altec Industries Inc. through Sourcewell, for $443,571.00. (PLACED ON CONSENT AGENDA) 23-0092 A Resolution authorizing the City to enter into a Highway Authority Agreement (and associated supplements) with Paul and Bill's Service Center, Inc. for property located at 300 West Galena Boulevard. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 21, 2023 23-0094 A Resolution to award the Indian Trail West Water Main Replacement project located in Ward 5 to Gerardi Sewer & Water Co., 1785 West Armitage Ct., Addison, Illinois 60101 in the bid amount of one million, two-hundred sixty-three thousand, six hundred thirty-nine Dollars and seventy-five Cents ($1,263,639.75). (PLACED ON CONSENT AGENDA) 23-0099 A Resolution authorizing the Director of Purchasing to enter into an agreement with Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142 in the amount of $738,400.00 for the 2023 Citywide Pavement Patching for Water and Sewer Maintenance. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0101 A Resolution authorizing the Director of Purchasing to enter into an agreement with AWF, Inc. (dba Aurora Wiring & Fixture Company), PO Box 1268, Aurora, IL 60507 in the amount of $167,500.00 for the DSC Emergency Generator Installation (PLACED ON CONSENT AGENDA) 23-0116 An Ordinance Authorizing the Execution of an amendment to the intergovernmental agreement between the City of Aurora and the County of Kane regarding access and improvements to Orchard Road from the I-88 Westbound access ramp to Jericho Road. Trevor Dick, Assistant Director of Economic Development - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On February 7, 2023 and Reviewed the Following Items: 23-0016 An Ordinance amending Chapter 6 Section 6-2 and Section 6-10 of the Code of Ordinances pertaining to the BYOB Endorsement. (PLACED ON CONSENT AGENDA) 23-0097 A Resolution approving the appointment of Giancarlo Ortega to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 21, 2023 23-0098 A Resolution approving the appointment of Joseph Cordogan to the Aurora Airport Advisory Board. (PLACED ON CONSENT AGENDA) 23-0086 Update on Ordinance Amending "Chapter 25, Article X-II "Mobile Food Unit Vendors". (INFORMATION ONLY) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderman Llamas, Ward One Alderman, presented an update on Ward 1 happenings. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:35 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final February 21, 2023 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8