Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 21, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to allow Alderwoman Hart-Burns to participate in this meeting remotely per section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderwoman Hart-Burns participated in this meeting via Zoom. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MARCH 7, 2023 COMMITTEE OF THE WHOLE MEETING 23-0219 Approval of the Minutes of the Tuesday, March 7, 2023 Committee of the Whole Meeting. A motion was made by Alderman Jenkins and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 21, 2023 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: Fernando Martinez spoke regarding proposed changes to the mobile food unit ordinance. Raul Sanchez spoke regarding proposed changes to the mobile food unit ordinance. Edward Ash spoke regarding the Aurora Police Department. Carlos Martinez spoke regarding proposed changes to the mobile food unit ordinance. Leo Ortega spoke regarding proposed changes to the mobile food unit ordinance. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 15, 2023 and Reviewed the Following Items: 23-0138 An Ordinance Granting a Conditional Use Permit for a Cannabis Dispensing Facility (2115) Use on the Property located at 1350 N. Orchard Road Alderman Woerman recused himself from the discussion on this item and left City Council Chambers while this item was addressed. (PLACED ON UNFINISHED BUSINESS) 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation Grants and Allowing the Mayor to enter into Historic Preservation Grant Agreements and Addendums (PLACED ON UNFINISHED BUSINESS) Building, Zoning and Economic Development Committee Planning & Development Resolution 22-0639 A Resolution Approving a Revision to the Final Plat for PAS Plaza Resubdivision, located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue, and Establishing PAS Plaza Subdivision This P&D Resolution was finalized (appealable). PDFNL 23-007 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 21, 2023 22-0640 A Resolution Approving a Revision to the Final Plan on PAS Plaza Subdivision, located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue This P&D Resolution was finalized (appealable). PDFNL23-008 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On March 16, 2023 and Reviewed the Following Items: 23-0130 A Resolution authorizing ratification of the purchase of eight (8) SCBA's (Self Contained Breathing Apparatus) and a TIC (Thermal Imaging Camera) for $75,069 from Municipal Emergency Services. (PLACED ON CONSENT AGENDA) 23-0202 A Resolution Authorizing the Mayor and City Clerk to Execute a Retainer Engineering Services Agreement between Crawford, Murphy and Tilly, Inc. and the City of Aurora for Services at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 23-0218 A Resolution Authorizing Approval of the 2023 Historic Preservation Grants and Allowing the Mayor to enter into Historic Preservation Grant Agreements and Addendums (PLACED ON UNFINISHED BUSINESS) 23-0222 A Resolution authorizing approval of a 3-year renewal of software licenses for Computer Aided Dispatch (CAD), Records Management System (RMS) at a total cost of $1,023,986.27 from Intergraph Corporation, 305 Telegraph Way, Madison, AL. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 21, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 14, 2023 and Reviewed the Following Items: 23-0204 A Resolution establishing the maximum number of Class A: Packaged Sales (Beer and Wine Only) liquor licenses (unofficially related to the application from Payal and Jashoda, Inc., d/b/a 7-Eleven #33814B at 1790 N Farnsworth Ave.). [Ward 1] (PLACED ON CONSENT AGENDA) 23-0212 A Resolution Authorizing Approval Annual Action Plan Substantial Amendment 2023-#2 - HOME-ARP Needs Assessment Findings and Recommendations (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 13, 2023 and Reviewed the Following Items: 23-0152 A Resolution authorizing the acceptance of bid pricing for the purchase of radiograph equipment for the Phillips Park Zoo, from MinXray Inc., in the amount of $50,408. (PLACED ON CONSENT AGENDA) 23-0199 A Resolution Authorizing a Contract with Performance Construction & Engineering, LLC in the amount of one million, thirty-eight thousand, seven hundred eighty dollars and zero cents ($1,038,780.00) for the Hinman Ave & 2nd Ave Sewer Separation & Water Main Replacement project. (PLACED ON CONSENT AGENDA) 23-0203 A Resolution awarding Cox Landscaping LLC, Yorkville, IL as the 2023 contractor for Downtown mowing and landscape maintenance with the option for two (2) one year extensions. (PLACED ON CONSENT AGENDA) 23-0206 A Resolution requesting the designation of Bilter Road from Farnsworth Avenue to Eola Road as a Federal Aid Urban Route. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 21, 2023 23-0208 A Resolution requesting the designation of Eola Road from US 30 to Keating Drive as a Federal Aid Urban Route. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 7, 2023 and Reviewed the Following Items: 23-0186 A Resolution approving the appointment of Curtis Wilson to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 23-0194 A Resolution approving the appointment of Judy Durham to the Civilian Review Board. (PLACED ON CONSENT AGENDA) 23-0198 An Ordinance amending Chapter 25, Article XII entitled "Mobile Food Unit Vendors" of the Code of Ordinances. Alex Voigt, Deputy Chief of Staff- City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) NEW BUSINESS 23-0217 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Worker's Compensation Claim #189631894. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderwoman Garza presented an update on Ward 2. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 21, 2023 ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 6:22 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6