Committee of the Whole

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 18, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Due to technical difficulties, the start of the meeting was delayed. Mayor Irvin called the meeting to order at 5:19 p.m. and the roll was called. A motion was made by Alderwoman Garza and seconded by Alderman Jenkins to allow Alderwoman Hart-Burns to participate remotely per section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderwoman Patty Smith MINUTES OF THE TUESDAY, APRIL 4, 2023 COMMITTEE OF THE WHOLE MEETING 23-0277 Approval of the Minutes of the Tuesday, April 4, 2023 Committee of the Whole Meeting. A motion was made by Alderman Franco and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT The Chicago Metropolitan Agency for Planning (CMAP) presented their Regional Excellence Award to Fox Valley Developers and the City of Aurora. Representatives from Factor presented a 45 Day Update on the improvements they have made at Factor's Aurora facility. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding Factor. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 18, 2023 PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 12, 2023 and Reviewed the Following Items: 23-0103 An Ordinance Approving a Revision to the Life Storage Centers, LLC, Plan Description on 5.48 Acres, for Property Located at 1650 North Randall Road. (PLACED ON CONSENT AGENDA) 23-0104 A Resolution Approving a Revision to the Final Plan for Life Storage Centers Subdivision, Located at 1650 North Randall Road for a Mini-Storage, Common Corridor Units (3342) Use (PLACED ON CONSENT AGENDA) 23-0107 An Ordinance Vacating Stormwater Control Easements and City Easements on the Property located at South of Wolf's Crossing and East of Eola Rd, in Will County, Aurora, Illinois (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0088 A Resolution Approving the Final Plat for Lincoln Prairie by Del Webb Subdivision, Phase 2A on vacant land generally located at South of Wolf's Crossing Road and East of Eola Road This P&D Resolution was finalized (appealable). PDFNL23-009 23-0089 A Resolution Approving the Final Plat for Lincoln Prairie by Del Webb Subdivision, Phase 2B on vacant land generally located at South of Wolf's Crossing Road and East of Eola Road This P&D Resolution was finalized (appealable). PDFNL23-010 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 18, 2023 23-0090 A Resolution Approving a Final Plan for Lincoln Prairie by Del Webb Subdivision, Phase 2A and 2B generally located at South of Wolf's Crossing Road and East of Eola Road This P&D Resolution was finalized (appealable). PDFNL23-011 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 13, 2023 and Reviewed the Following Items: 23-0173 A Resolution requesting to append approved resolution R22-098, dated 4/12/2022 from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604 for $208,326.00. (PLACED ON CONSENT AGENDA) 23-0177 A Resolution to award a one-year contract for remote desktop connectivity software to Optiv Security, Inc., of Denver, CO, for $38,771.43. (PLACED ON CONSENT AGENDA) 23-0227 A Resolution to use Cipher Technology Solutions, Montgomery, IL as the primary low-voltage cabling vendor and NTI National Technologies, Downers Grove, IL, as the secondary vendor for 2023 City of Aurora low-voltage cabling needs for an amount not to exceed $100,000. (PLACED ON CONSENT AGENDA) 23-0228 A Resolution requesting ratification for emergency low-voltage cable remediation from, NTI National Technologies, Downers Grove, IL in the amount of $91,477.00. (PLACED ON CONSENT AGENDA) 23-0232 A Resolution authorizing and approving an Intergovernmental Agreement (IGA) between the City of Aurora and the Village of North Aurora for Public Safety Platform and Information Technology Related Support Services. (PLACED ON CONSENT AGENDA) 23-0262 A Resolution to approve the purchase of computer equipment from Dell, Inc., Round Rock, TX in an amount not to exceed $250,000. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 18, 2023 23-0271 A Resolution to award a contract to Geneva Construction Co. in the amount of $9,471,220.17, and to appropriate $3,800,000.00 of MFT Funds for the 2023 City Wide Street Resurfacing Project. (PLACED ON CONSENT AGENDA) 23-0275 A Resolution authorizing the Director of Purchasing to enter into an agreement with TAT Enterprises in the amount of $112,832.00 for the resurfacing of lot A in ward 2. (PLACED ON CONSENT AGENDA) 23-0283 A Resolution awarding Total Property Management Maintenance of Monee, IL as the 2023 contractor with a possible 1-year extension for Lawn Mowing Services (as a part of the Special Lawn Mowing Support program) within the City of Aurora Illinois for an amount not to exceed $90,000.00. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 11, 2023 and Reviewed the Following Items: 23-0129 A Resolution approving an inter-governmental agreement with the City of Aurora/Aurora Fire Department and the Illinois State Toll Highway Authority. (PLACED ON CONSENT AGENDA) 23-0273 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from BC Aurora, LLC d/b/a Bonchon at 4302 E New York St, Unit #118). [Ward 10] (PLACED ON CONSENT AGENDA) 23-0246 Charitable Solicitation Application for Walter E Truemper American Legion Post 1944's Annual Poppy drive on May 26, 2023 to May 27, 2023. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 18, 2023 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 10, 2023 and Reviewed the Following Items: 23-0153 A Resolution to award the 410 Hill Av Water Main Lining project located in Wards 3 and 7 to Superior Excavating Co. in the bid amount of one hundred forty-six thousand three hundred fifty-five Dollars and zero Cents ($146,355.00). (PLACED ON CONSENT AGENDA) 23-0242 A Resolution to award the California Ave Water Main Replacement project located in Ward 6 to Stokes Excavating Inc. in the bid amount of three hundred twelve thousand one hundred thirty seven Dollars and zero Cents ($312,137.00). (PLACED ON CONSENT AGENDA) 23-0259 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $131,500 for water main flushing. (PLACED ON CONSENT AGENDA) 23-0251 Request to proceed with corrective actions to address drainage related issues within the Right-of-Way utilizing stormwater funds with the approval of the Infrastructure and Technology Committee while following the appropriate procurement procedures. (INFORMATION ONLY) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 4, 2023 and approved the minutes of the RAP Committee meeting held on March 21, 2023. NEW BUSINESS 23-0270 A Resolution approving the appointment of Viviana Ramirez as Director of Community Services. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 18, 2023 STAFF REPORT 23-0294 Presentation of Invest Aurora's Annual Report Alderman Bugg left the meeting at 6:14 p.m. prior to the Staff Report. Loretta Daly, Interim President/CEO of Invest Aurora, presented Invest Aurora's Annual Report and responded to questions from the Committee of the Whole. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderman Jenkins to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:38 p.m. Submitted by: ____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6