Committee of the Whole

City Hall - Fifth Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 16, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:06 pm and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns , Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Bill Donnell MINUTES OF THE TUESDAY, MAY 2, 2023 COMMITTEE OF THE WHOLE MEETING 23-0372 Approval of the Minutes of the Tuesday, May 2, 2023 Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderwoman Hart-Burns to approve and file the minutes as presented. The motion carried by voice vote. STAFF REPORT 23-0388 Presentation by the Aurora Youth Council. Members of the Aurora Youth Council introduced themselves and presented regarding the status and future of the Aurora Youth Council. PUBLIC COMMENT There were no members of the public present and wishing to present comments to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 16, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On May 10, 2023 and Reviewed the Following Items: 23-0264 An Ordinance Establishing a Conditional Use Planned Development and Approving the Village Bible Church Plan Description for the property located at 1401 West Galena Boulevard (PLACED ON CONSENT AGENDA) 23-0265 A Resolution approving a Revision to the Final Plan for the property located at 1401 West Galena Boulevard (PLACED ON CONSENT AGENDA) 23-0371 An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Use of Potable Water Supply Wells or By Any Other Method. Trevor Dick, Director of Development Strategy - City of Aurora, spoke and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Meeting Met on May 11, 2023 and Reviewed the Following Items: 23-0321 A Resolution ratifying payment to E J Equipment Inc., for sewer machine repair services rendered, in the amount of $56,232.25. (PLACED ON CONSENT AGENDA) 23-0357 A Resolution authorizing the execution of Local Public Agency Amendment #2 for Federal Participation with the State of Illinois, and the execution of a Phase 3 Construction Engineering Supplement #1 with Civiltech Engineering, Inc. in the not to exceed amount of $123,903.00 for the Farnsworth Avenue Bridge Project. (PLACED ON CONSENT AGENDA) 23-0359 A Resolution authorizing the appropriation of $48,103.30 of MFT Funds for the Galena Boulevard from Locust St to Ohio St Interconnect Project. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 16, 2023 23-0364 An Ordinance calling for Joint Review Board meeting and public hearing relative to the Eligibility Study and Report, and the Redevelopment Plan and Project. (HELD) 23-0365 A Resolution ratifying payments in the amount of $8,644 to the College of DuPage and approving estimated payments in the amount of $119,142 to Richland Community College for police recruit training, lodging, and meals in 2023. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting scheduled for May 9, 2023 was cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On May 8, 2023 and Reviewed the Following Items: 23-0182 A Resolution authorizing F.H. Paschen to repair and restore the monument and pool liner of the Phillips Park Waterfall. Geo Santana, Superintendent of Parks and Recreation - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0272 A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with Ardmore Roderick in the not to exceed amount of $224,451.00 for the 2023 City Wide Resurfacing Projects. (PLACED ON CONSENT AGENDA) 23-0286 A Resolution authorizing the Director of Purchasing to purchase a VAC-CON Combination Sewer Cleaning machine from EJ Equipment 6949 N. 3000 E. Rd. Manteno, IL 60950 in the amount of Five Hundred Sixty Three Thousand Six Hundred Sixty Two Dollars and no Cents. ($563,662.00). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 16, 2023 23-0361 A Resolution authorizing payment to the Fox River Study Group to conduct water quality studies of the Fox River and implement a plan for improving water quality. (PLACED ON CONSENT AGENDA) 23-0346 Presentation on keeping Aurora's waterways clean. (INFORMATION ONLY) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On May 2, 2023 and Reviewed the Following Items: 23-0266 An Ordinance Amending Chapter 36, Sec. 36-26 of the Code of Ordinances Pertaining to the rank of Commander at the Police Department. (PLACED ON CONSENT AGENDA) 23-0340 A Resolution approving the appointment of Kathryn Gozum to the Mayor's Sustainable Aurora Advisory Board. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Alderwomen, Aldermen and Mayor Irvin recited and signed the Civility Pledge. ALDERMAN'S CORNER There was no Alderman's Corner presentation at this meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderwoman Hart-Burns to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:04 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 16, 2023 **Special City Council Meeting to be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting** THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5