Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 01, 2023 4:00 PM ***Please note 4:00 p.m. start time for this meeting only*** Those wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Contact the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 4:01 p.m. and the roll was called. Present 10 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 2 - Alderman Bill Donnell, and Alderman Edward J. Bugg MINUTES OF THE TUESDAY, JULY 18, 2023 COMMITTEE OF THE WHOLE MEETING 23-0565 Approval of the Minutes of the Tuesday, July 18, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On July 26, 2023 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 1, 2023 23-0561 A Resolution Authorizing the Execution of an Option and Land Lease of Real Property Located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 23-0566 A Resolution Approving a Final Plan on 2A of The Second Resubdivision of Fox Valley East, Region I, Unit No. 1 with a modification to the building code amendments located at 3975 Fox Valley Center Drive (PLACED ON CONSENT AGENDA) 23-0574 A Resolution Authorizing the Execution of an Option and Land Lease of Real Property Located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 23-0575 A Resolution Authorizing the Execution of an Option and Land Lease of Real Property Located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) 23-0576 A Resolution Authorizing the Execution of an Option and Land Lease of Real Property Located on the Northeast corner of Sullivan and Route 25 (Ward 1). (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0547 A Resolution Approving the Final Plat for Department of Public Works Subdivision, located at 2185 Liberty Street This P&D Resolution was finalized (appealable). PDFNL23-015 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on July 27, 2023, and Reviewed the Following Items: 23-0390 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2023. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 1, 2023 23-0459 A Resolution authorizing the execution of a service agreement between the City of Aurora, and Family Services Association of Elgin Illinois in support of the Aurora Police Department Crisis Intervention Unit. (PLACED ON CONSENT AGENDA) 23-0562 A Resolution authorizing change orders and additional contingency for the remodeling of the City of Aurora Council Chambers, Conference Rooms 5A & 5B and the addition of a press room and communications control center using the City of Aurora Job Order Contracting Program for an amount of $272,586.48. Tony Martinez, Director of Communications - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0564 A Resolution authorizing the City to accept a grant award of $895,890.00 from Illinois Law Enforcement Training and Standards Board to reimburse the City of Aurora for its purchase of body worn and squad cameras. (PLACED ON CONSENT AGENDA) 23-0567 Public Hearing regarding the creation of the proposed River Vine Tax Increment Finance District and Approval of the Related Redevelopment Plan and Project. The Public Hearing will be held at the City Council meeting on August 8, 2023. 23-0568 Public Hearing regarding the creation of the proposed Cross Street Tax Increment Finance District and Approval of the Related Redevelopment Plan and Project. The Public Hearing will be held at the City Council meeting on August 8, 2023. 23-0572 A Resolution authorizing the acceptance of a Federal Emergency Management Agency (FEMA) grant in the amount of $287,659.09 towards the purchase of new fire hoses for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 1, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On July 25, 2023 and Reviewed the Following Items: 23-0532 A Resolution authorizing the continued services of civilian fingerprint analysts Julie Smith and Gina Minetti as contractual consultants for the purpose of fingerprint analysis and identification for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 23-0550 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from El Huichol de Don Memo NVS No 2, Inc. at 815 N Lake Street). [Ward 6] (PLACED ON CONSENT AGENDA) 23-0569 A Resolution approving a revenue sharing agreement between the City of Aurora Fire Prevention Bureau and Inspection Reports Online (IROL). Chris Temes, Fire Marshall - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0535 Charitable Solicitation Application for Knights of Columbus Council 4849 Tootsie Roll Drive on September 8th and 9th, 2023. (INFORMATION ONLY) 23-0536 Charitable Solicitation Application for Three Fires Council, Boy Scouts of America's Annual Popcorn Sale from August 15 thru November 1, 2023. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On July 24, 2023 and Reviewed the Following Items: 23-0454 A Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $64,037.12 (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 1, 2023 23-0511 A Resolution authorizing the purchase of two (2) 5,000 Gallon ASTM Double Walled Tanks, from Tiles in Style DBA Taza Supplies, South Holland, IL., for the price of $61,786.00. (PLACED ON CONSENT AGENDA) 23-0515 A Resolution authorizing the Director of Purchasing to enter into an agreement with Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in an amount not to exceed $367,190.00 for the purchase of lighting materials for various locations throughout the City. (PLACED ON CONSENT AGENDA) 23-0521 A Resolution to award the Clark Street and White Eagle Lift Station Improvements located in Wards 2 and 8 to Performance Construction & Engineering, LLC in the bid amount of $1,473,989.00. (PLACED ON CONSENT AGENDA) 23-0531 A Resolution authorizing the Director of Purchasing to execute a contract with Nighthawk Video, Sycamore, IL in the amount of $923,867.69 to fabricate and furnish five new video monitors and to complete additional purchases in an amount not to exceed $75,000 for any additional material purchases required to complete the installation at RiverEdge Park in Ward 1. (PLACED ON CONSENT AGENDA) 23-0537 A Resolution authorizing acceptance of the low bid from J. Gill & Company for repairs and maintenance of the Aurora Police Department Headquarters Parking Deck in the amount of $374,335.00, plus a contingency amount of $37,433.50. (PLACED ON CONSENT AGENDA) 23-0546 A Resolution to award a contract to Geneva Construction Co. in the amount of $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects. (PLACED ON CONSENT AGENDA) 23-0553 A resolution authorizing the Director of Purchasing to adopt unit prices submitted by Core and Main for the purchase of large Sensus water meters. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 1, 2023 23-0554 A Resolution to Award the contract for the White Eagle Force Main Improvements located in Ward 8 to H. Linden & Sons Sewer and Water, Inc. in the amount of $453,600.00. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 18, 2023 and Reviewed the Following Items: 23-0237 A Resolution approving the appointment of Vimi Shukla and Jyoti Shirahatti to the Indian American Community Outreach Advisory Board. (PLACED ON CONSENT AGENDA) 23-0545 A Resolution authorizing and directing the Chief of Staff of the Office of the Aldermen to encumber and expend funds allocated to Ward 7 for purposes related to the Martin Luther King, Jr. Funfest and Back to School Bash. Rich Jacobs, Aldermen's Office Chief of Staff - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) RAP23-001 23-0552 A discussion regarding Section 2-125 “Standing and Special Committee Operating Procedures” regarding discretion to cancel meetings. (INFORMATION ONLY) MAYOR’S REPORT There was no Mayor's Report at this meeting. STAFF REPORT There was no Staff Report at this meeting. CLOSED SESSION There was no Closed Session at this meeting. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 1, 2023 ADJOURN Alderman Bugg arrived at the meeting at 4:23 p.m. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 4:24 p.m. Submitted by: _______________________________________ Jennifer Stallings, CIty Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7