Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 15, 2023 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. A motion was made by Alderman Franco and seconded by Alderwoman Smith to allow Alderman Llamas to participate in this meeting remotely. The motion carried by voice vote and Alderman Llamas participated in this meeting remotely. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 1, 2023 COMMITTEE OF THE WHOLE MEETING 23-0625 Approval of the Minutes of the Tuesday, August 1, 2023, Committee of the Whole Meeting. A motion was made by Alderman Franco and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people made comments to the Committee of the Whole: 1. Edward Ash spoke regarding the Aurora Police Department. 2. Vanessa Liveris thanked the City for the City's participation in National Night Out in her neighborhood. 3. Todd VonOhlen spoke regarding the Uke Festival coming up on Saturday, August 19, 2023. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 15, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning, and Economic Development Committee Met on August 10, 2023 and Reviewed the Following Items: 23-0582 An Ordinance Annexing of Jericho Road, being 1.24 acres, located at between S. Edgelawn and Athena Road to the City of Aurora, Illinois, 60506 (PLACED ON CONSENT AGENDA) 23-0585 A Resolution Authorizing the Endorsement of the 2021 Climate Action Plan for the Chicago Region. Alex Minnella, Planner in the Mayor's Office of Economic Development - City of Aurora, responded to questions regarding this item. John Curley, Chief Development Services Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0620 A Resolution Authorizing a Limited Operator Agreement with Stange Aviation, LLC at the Aurora Municipal Airport for a period of One Year. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0586 A Resolution approving a Final Plan for the property located at 2931 Village Green Drive for a Multi-Family Dwelling (1140) Use Ed Sieben, Director of Zoning and Planning - City of Aurora, spoke and responded to questions regarding this item. This P&D Resolution was finalized (appealable). PDFNL23-016 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 15, 2023 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on August 10, 2023, and Reviewed the Following Items: 23-0598 An Ordinance Deleting Certain Property from the Redevelopment Project Area for the City of Aurora Tax Increment Financing District No.3 Necessary for the Creation of the Cross Street Tax Increment Financing District. Trevor Dick, Assistant Director of the Mayor's Office of Economic Development - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0600 An Ordinance Making Minor Amendments to the Redevelopment Plan and Project for the City of Aurora Proposed River Vine Tax Increment Financing District. (PLACED ON CONSENT AGENDA) 23-0500 A Resolution authorizing the purchase of one 2026 E-ONE Cyclone 95' Rearmount Platform Aerial with $30,000 garage set up fee, for a total of $1,731,568.00. (PLACED ON CONSENT AGENDA) 23-0603 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement in the amount of $55,500 between Crawford, Murphy and Tilly, Inc. and the City of Aurora for professional design services for the Airport Snow Removal Equipment Acquisition Project (ARR-5103 SRE). (PLACED ON CONSENT AGENDA) 23-0621 A Resolution authorizing the Director of Purchasing to execute various contracts to purchase and/or rent holiday lighting decorations for use throughout the downtown in various wards in an amount not to exceed $132,000. Jason Bauer, Assistant Director of Public Works - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0367 An Ordinance Deleting Certain Property from the Redevelopment Project Area for the City of Aurora West River Area Tax Increment Financing District No.5 (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 15, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 8, 2023 and Reviewed the Following Items: 23-0499 A Resolution authorizing the Director of Purchasing to enter into an agreement with F.H Paschen, S.N. Nielsen & Associates, LLC in the amount of $58,688.75 to retrofit opening windows at Fire Station 8. (PLACED ON CONSENT AGENDA) 23-0589 Charitable Solicitation Application for Knights of Columbus Tootsie Roll Drive on September 15, 2023 through September 17, 2023. (INFORMATION ONLY) 23-0612 Charitable Solicitation Application for Knights of Columbus Council 14825 Tootsie Roll Drive on September 3, 2023 to October 1, 2023. (INFORMATION ONLY) 23-0624 Charitable Solicitation Application for the Muscular Dystrophy Association's Fire Fighters Fill the Boot drive on September 1, 2023 thru September 3, 2023. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 7, 2023 and Reviewed the Following Items: 23-0559 A Resolution authorizing the Director of Purchasing to execute a contract with Tatisco, Inc., Yorkville, IL in the amount of $71,000.00 for the installation of two new jumbotron mounts at RiverEdge Park in Ward 1. (PLACED ON CONSENT AGENDA) 23-0581 A Resolution authorizing the approval of service agreement between Selectron Technologies and the City of Aurora for SelectTXT, a texting interface, with TRAKiT system. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 15, 2023 23-0588 A Resolution to award the Rural St and Wood St Drainage Improvements project located in Ward 1 to Stokes Excavating Inc. in the bid amount of one hundred eighteen thousand three hundred ten Dollars and zero Cents ($118,310.00). (PLACED ON CONSENT AGENDA) 23-0590 A Resolution to award the Broadway Avenue Water Main Improvement project located in Ward 2 to Berger Contractors, Inc. in the bid amount of two million seventy-five thousand three hundred seven Dollars and thirty-three Cents ($2,075,307.33). (PLACED ON CONSENT AGENDA) 23-0594 A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet, for $526,000.00. (PLACED ON UNFINISHED BUSINESS) 23-0615 A Resolution authorizing the Director of Purchasing to increase an existing Purchase Order with Rubino Engineering, Inc., 425 Shepard Drive, Elgin, IL 60123 to an amount not to exceed $80,000 to provide professional foundation materials testing services for the Public Works Combined Maintenance Facility project (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 1, 2023 and Reviewed the Following Items: 23-0587 An Ordinance amending Sec. 2-125 of the Code of Ordinances pertaining to meetings of the standing committees of the City Council. (PLACED ON CONSENT AGENDA) 23-0593 Discussion of upcoming proposed changes to Chapter 32, "Peddlers and Solicitors" of the Code of Ordinances. Alex Voigt, Deputy Chief of Staff - City of Aurora, spoke briefly regarding this item. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 15, 2023 NEW BUSINESS 23-0592 A Resolution Authorizing a First Omnibus Amendment, Assignment and Termination to HOME-2021-02 that Allows for the Continued Development of the Todd School (100 Oak Avenue) and the Lincoln School (631 South Lake Street) by Setting Forth Amended Terms Regarding The Redevelopment as Affordable Housing. Chris Ragona, Community Development Manager - City of Aurora, presented regarding this item. Alderman Mesiacos recused himself from participation in the discussion of this item and left the room until the discussion was concluded. Alderman Woerman recused himself from participation in the discussion of this item and left the room until the discussion was concluded. (PLACED ON UNFINISHED BUSINESS) 23-0643 A Resolution authorizing the City to apply for a $600,000 grant from the Illinois Department of Natural Resources for improvements at Garfield Park. Trevor Dick, Assistant Director of the Mayor's Office of Economic Development - City of Aurora, presented regarding this item. Gio Santana, Superintendent of Parks and Recreation - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT There was no Mayor's Report. ALDERMAN'S CORNER Alderman Saville presented an update regarding Ward 6. CLOSED SESSION There was no need for a Closed Session. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 15, 2023 ADJOURN A motion was made by Alderman Franco and seconded by Alderman Laesch to adjourn. The motion carried by voice vote and the meeting adjourned at 6:15 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7