Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 19, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, SEPTEMBER 5, 2023 COMMITTEE OF THE WHOLE MEETING 23-0726 Approval of the Minutes of the Tuesday, September 5, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the Minutes as presented on the agenda. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public present and wishing to make comments to the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On September 13, 2023 and Reviewed the Following Items: Building, Zoning and Economic Development Committee Planning & Development Resolution City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 19, 2023 23-0538 A Resolution Approving a Revision to the Final Plan on Lot 2 of PAS Plaza Subdivision, Located at the Southwest Corner of Butterfield Road and North Farnsworth Avenue, for a Minor Vehicle, Repair (2834) Use. This P&D Resolution was finalized (appealable). PDFNL23-017 23-0644 A Resolution approving the Final Plat of Resubdivision of Lot 1 of Meridian Business Campus, Phase 2 Unit 4 for the property generally located at the northwest corner of Liberty Street and State Route This P&D Resolution was finalized (appealable). PDFNL23-018 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On September 14, 2023 and Reviewed the Following Items: 23-0629 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $58,852.00, and the appropriation of $225,000.00 of MFT Funds for the Farnsworth Ave at Marshall Blvd & Illinois Prairie Path Project. (PLACED ON CONSENT AGENDA) 23-0706 A Resolution authorizing the Director of Purchasing to purchase a 60-month subscription for a Human Resources Information System from Ultimate Kronos Group (UKG), Weston, FL for a total award of $1,279,400 with a 10% contingency. (PLACED ON CONSENT AGENDA) 23-0731 A Resolution Authorizing the Execution of Assignment and Assumption Agreement Regarding the Hotel Occupancy Tax Economic Incentive Agreement by and Between the City of Aurora, Illinois and Midwest Management II, Inc. (Holiday Inn Express - 111 North Broadway, Aurora, Illinois). Dave Dibo, Director of Economic Development - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 19, 2023 23-0732 A Resolution authorizing the approval of an agreement with MC2 to provide electrical aggregation services. Arnie Schramel, Managing Partner of Progressive Energy Group, presented briefly and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0729 Announcement of the Availability of Amendments to the West Farnsworth TIF District #7 Redevelopment Project Area and First Amendment to the Redevelopment Plan and Project. (INFORMATION ONLY) 23-0733 Announcement of the Availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the Proposed Farnsworth Bilter TIF District. (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On September 12, 2023 and Reviewed the Following Items: 23-0679 A Resolution to Accept Grant Funding from the Institute of Museum and Library Services for $41,998.00. (PLACED ON CONSENT AGENDA) 23-0724 Charitable Solicitation Application for Girl Scouts of Northern IL's Girl Scout Cookie program on January 5, 2024 to March 10, 2024. (INFORMATION ONLY) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On September 11, 2023 and Reviewed the Following Items: 23-0520 A Resolution to accept the selected proposal for a Multi-Use Sculpture at 14 E. Downer Place, Aurora, IL, Ward 2. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 19, 2023 23-0617 A Resolution authorizing the Director of Purchasing to purchase five-year subscription for a Real-Time Crime Center analytics solution from Fusus, Peachtree Corners, GA for a total award of $666,328.00 with a 10% contingency. (PLACED ON UNFINISHED BUSINESS) 23-0631 A Resolution to Award a Contract to Jetco, Ltd. for the Water Treatment Plant Coatings Rehabilitation project in the amount of $431,560.00 for the Water Production Division. (PLACED ON CONSENT AGENDA) 23-0703 A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility. (PLACED ON CONSENT AGENDA) 23-0717 A Resolution to award the 5th St and Bevier Pl Sewer Separation and Avon St Water Main Replacement project located in Ward 2 to Gerardi Sewer and Water Co. in the bid amount of one million seventy two thousand five hundred thirty Dollars and zero Cents ($1,072,530.00). (PLACED ON CONSENT AGENDA) 23-0718 A Resolution authorizing the Director of Purchasing to execute an agreement with Ratio Architects, Chicago, IL in the amount of $946,850.00 for design services at RiverEdge Park in Ward 1. Jason Bauer, Assistant Director of Public Works - City of Aurora, presented and responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0719 A Resolution authorizing the Director of Purchasing to execute a contract with Hitchcock Design Group for preliminary design services for Millennium Plaza in the amount of $70,000.00 in Ward 2. Jason Bauer, Assistant Director of Public Works - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 19, 2023 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 5, 2023 and Reviewed the Following Items: 23-0571 An Ordinance amending Chapter 32 of the Code of Ordinances pertaining to Peddlers and Solicitors. (PLACED ON CONSENT AGENDA) 23-0654 A Resolution approving the appointments of Jensen Coonradt and Britany Chavarria to the Aurora Youth Council. This item will be amended to remove Allison Altman's appointment to the Aurora Youth Council as she is no longer available to represent West Aurora High School. With this change, the item will be placed on the Consent Agenda. (PLACED ON CONSENT) 23-0710 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to the licensure of retailers authorized to sell all tobacco, nicotine, alternative nicotine products or vape products. (HELD) MAYOR’S REPORT There was no Mayor's Report at this meeting. ALDERMAN'S CORNER Alderwoman Smith presented the 8th Ward update. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 19, 2023 ADJOURN Mayor Irvin spoke regarding the successful Fiestas Patrias celebration this year and congratulated Alderwoman Garza on another successful Pioneer Breakfast this year. A motion was made by Alderman Franco and seconded by Alderman Llamas to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:54 p.m. Submitted by: ______________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6