Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 03, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, SEPTEMBER 19, 2023 COMMITTEE OF THE WHOLE MEETING 23-0763 Approval of the Minutes of the Tuesday, September 19, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented a report regarding upcoming events in the City of Aurora. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Adam Pauley spoke regarding upcoming events for the LGBTQ Advisory Council. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 3, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On September 27, 2023 and Reviewed the Following Items: 23-0601 An Ordinance Granting a Conditional Use Permit for a Vehicle Repair, Minor (2834) Use on the Property Located at 1995 Melissa Lane. (PLACED ON CONSENT AGENDA) 23-0602 A Resolution Approving a Final Plan on Lot 8 of Podolsky Orchard 88, Phase 1 Subdivision, Located at 1995 Melissa Lane, for Business and Professional Office (2400) use, Vehicle Repair, Minor (2834) use, and a Warehouse, Distribution and Storage Services (3300) use. A representative of the Petitioners presented briefly and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0613 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the property located at 55 Jackson Street from B-2 Business District - General Retail to R-4 Two Family Dwelling District (PLACED ON CONSENT AGENDA) 23-0750 A Resolution Authorizing a Limited Operator Agreement with Freedom Flying Club, Inc. at the Aurora Municipal Airport for a period of One Year.). Steve Andres, Airport Division - City of Aurora, responded to questions regarding this item. Patrick Collins, Assistant Corporation Counsel - City of Aurora, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On September 28, 2023 and Reviewed the Following Items: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 3, 2023 23-0705 A Resolution authorizing the Director of Purchasing to purchase an Indoor Mapping Solution and associated work from Motivf Corporation, Alexandria, VA for a total award of $161,101.00 with a 10% contingency. (PLACED ON CONSENT AGENDA) 23-0736 A Resolution updating all fees pertaining to Chapter 46 of the City of Aurora Code of Ordinances Entitled "Towing Services". (PLACED ON CONSENT AGENDA) 23-0741 A Resolution authorizing the City to accept a grant award of $10,000 from The Hartford, to support fire safety education efforts and programming. Alderman Tolliver recused himself and left the room during discussion on this item. (PLACED ON UNFINISHED BUSINESS) 23-0749 A Resolution ratifying payment to the Aurora Area Convention and Visitors Bureau in the amount of $175,000 from the Hotel Operators’ Occupation Tax for the 2023 year. (PLACED ON CONSENT AGENDA) 23-0753 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Amendment of a Redevelopment Project Area and the Approval of an Amended Redevelopment Plan and Project for the City of Aurora West Farnsworth Tax Increment Financing District No. 7. (PLACED ON UNFINISHED BUSINESS) 23-0754 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting Relative to the New City of Aurora Farnsworth Bilter Tax Increment Financing District Eligibility Study and Report, and the Redevelopment Plan and Project. (PLACED ON UNFINISHED BUSINESS) 23-0760 A Resolution authorizing the City Treasurer to accept on behalf of the City a donation in the amount of $40,000 from the Huntington Foundation for the Financial Empowerment Center. (PLACED ON CONSENT AGENDA) 23-0778 A Resolution Establishing a Fee Schedule for Peddler and Solicitor Permits, Related to Chapter 32, "Peddlers and Solicitors" of the Code of Ordinances. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 3, 2023 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On September 26, 2023 and Reviewed the Following Items: 23-0764 A Resolution establishing the maximum number of Class C: Specialty On-Site Consumption liquor licenses (unofficially related to the application from Foreign Exchange Brewing, Inc. at 110 Cross St, Aurora). [Ward 4] Ricky Cervantes, Foreign Exchange, discussed the status of the business opening. David Dibo, Director of Economic Development - City of Aurora, commented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On September 25, 2023 and Reviewed the Following Items: 23-0709 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for an automated integration of services to SoundThinking, Fremont, CA and Intergraph Corporation, Madison, AL for a total award of $60,816.95. (PLACED ON CONSENT AGENDA) 23-0713 A Resolution awarding the design and engineering services for Fire Station #9 and #13 to FGM Architects of Oak Brook, IL and for Station #4 to Cordogan Clark of Aurora, IL. (PLACED ON CONSENT AGENDA) 23-0720 A Resolution authorizing the Director of Purchasing to purchase an 8-year service agreement from Big Belly Solar, Inc, Needham, MA, for a connected smart waste, solar compacting and recycling platform at Philips Park for a total award of $793,989.12. Gio Santana, Superintendent of Parks and Recreation - City of Aurora, spoke and responded to questions regarding this item. A representative from Big Belly Solar presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 3, 2023 23-0745 A Resolution authorizing the Director of Purchasing to execute a contract supplement with Fehr Graham & Associates, LLC of Freeport, IL in the amount of $22,000.00 for CSO Monitoring and DMR Preparation. (PLACED ON CONSENT AGENDA) 23-0746 A Resolution to award the Frontenac and Gregory 54” RCP Storm Sewer Extension project located in Ward 10 to Stokes Excavating Inc. in the bid amount of one hundred seventy one thousand five hundred fifty five Dollars and zero Cents ($171,555.00). Ken Schroth, Director of Public Works - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-0748 A Resolution authorizing the Director of Purchasing to execute a contract with Nedrow Painting, Aurora, IL in the amount of $107,250 to perform maintenance on the pedestrian bridge near RiverEdge Park in Ward 1. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On September 19, 2023 and Reviewed the Following Items: 23-0597 An Ordinance amending Sections 2-184 and 2-185 of the Code of Ordinances Pertaining to Outside Occupations and the Disclosure of Economic Interests and Campaign Contributions. (PLACED ON CONSENT AGENDA) 23-0701 A Resolution approving the appointments of Susana Rivera-Mills, Lindsay Cochrane, Andalib Khelghati, Thomas Kim, Rosaisela Sida, and Evan Glazer to the Education Commission. (PLACED ON CONSENT AGENDA) HELD City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 3, 2023 23-0710 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to the licensure of retailers authorized to sell all tobacco, nicotine, alternative nicotine products or vape products. A motion was made to return this item to the RAP Committee. The motion carried by voice vote. This Ordinance was returned to the Rules, Administration, and Procedures Committee. STAFF REPORT 23-0789 Update from Zen City. Mike Pegues, Chief Information Officer - City of Aurora, was present. Viviana Ramirez, Community Engagement Manager - City of Aurora, was present. Representatives from Zen City presented an their update. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman and seconded by Alderwoman to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at Submitted by: _____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6