Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 07, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Carl Franco MINUTES OF THE TUESDAY, OCTOBER 17, 2023 COMMITTEE OF THE WHOLE MEETING 23-0854 Approval of the Minutes of the Tuesday, October 17, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin led a moment of silence in honor of the lives that have been lost in the ongoing war between Israel and Hamas that began October 7, 2023. Leaders of the Aurora Jewish and Muslim Communities presented a combined Invocation. PUBLIC COMMENT There were no members of the public present and wishing to make comments to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 7, 2023 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning, and Economic Development Committee meeting scheduled for October 25, 2023 was cancelled. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On October 26, 2023 and Reviewed the Following Items: 23-0840 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Signal Modernization and Resurfacing (Edgelawn to Highland) Project in the amount of $23,600.00. (PLACED ON CONSENT AGENDA) 23-0857 A Resolution authorizing the Director of Purchasing to increase a Purchase Order with Oxie Valley Electric Supply to an amount not to exceed $70,000 for supplies needed for the Electrical Division. (PLACED ON CONSENT AGENDA) 23-0859 A Resolution authorizing the City to accept a grant award of $85,630.00 from the Illinois Attorney General's Office as part of the Attorney General's Organized Retail Crime Grant Program. (PLACED ON CONSENT AGENDA) 23-0865 A Resolution updating the snow parking violation fee pertaining to Chapter 27, Sec. 27-8 “Fees, Fines and Penalties” of the City of Aurora Code of Ordinances Entitled "Motor Vehicles and Traffic". Ruthy Harris, Property Standards Manager - City of Aurora, presented and responded to questions regarding this item. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) The Finance Committee also had Special Finance Committee meetings on October 17, 2023, October 19, 2023, October 24, 2023, November 1, 2023 and November 2, 2023, to discuss and review the Proposed 2024 City Budget. At the Special Finance Committee Meeting on November 1, 2023, the Finance Committee Also Reviewed the Following Item: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 7, 2023 23-0855 An Ordinance pertaining to the paid leave policies and practices applicable to employees of the City. Rick Veenstra, Corporation Counsel - responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On October 24, 2023 and Reviewed the Following Items: 23-0769 A Resolution authorizing the Director of Purchasing to purchase fire hose from Air One Equipment of South Elgin IL for the amount of $177,223. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure and Technology Committee Met On October 23, 2023 and there were no items advanced to Committee of the Whole. REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On October 17, 2023 and Reviewed the Following Items: 23-0416 A Resolution approving the Invest Aurora and Ward 3 Façade and Site Improvement Grant Program. City of Aurora Ward 3 Alderman Ted Mesiacos spoke briefly regarding this item. This item was approved for placement on the Consent Agenda with amendments as discussed. (PLACED ON CONSENT AGENDA) 23-0512 A Resolution authorizing a two-year grant program in the amount of $50,000.00 per year in partnership with Rebuilding Together Aurora (RTA) and The Neighbor Project to assist qualified residents with projects in the Third Ward. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 7, 2023 23-0800 An Ordinance Amending Chapter 8 - Division 8-IV-1 Pertaining to Amusement Devices Generally. Alderman Woerman recused himself from discussion on this item and left the room during the presentation and discussion on this item. (PLACED ON UNFINISHED BUSINESS) 23-0801 An Ordinance Amending Chapter 8 - Article 8-IV, Division 8-IV-5 Pertaining to Video Gaming. Alderman Woerman recused himself from discussion on this item and left the room during the presentation and discussion on this item. (PLACED ON UNFINISHED BUSINESS) 23-0803 An Ordinance Amending Chapter 29 - Article 29-IV, Division 29-IV-2 Pertaining to Gambling. Alderman Woerman recused himself from discussion on this item and left the room during the presentation and discussion on this item. Alex Voigt, Deputy Chief of Staff - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0806 An Ordinance Amending Chapter 8 - Division 8-IV-6 Pertaining to Video Gaming. Alderman Woerman recused himself from discussion on this item and left the room during the presentation and discussion on this item. (PLACED ON UNFINISHED BUSINESS) 23-0815 A Resolution approving the appointment of Michael Zepeda to the Aurora Veteran's Advisory Board. (PLACED ON CONSENT AGENDA) 23-0817 A Resolution appointing three inaugural members Daryl Silberman, Tiffany Hall and Alvin Watkins for a three-year term to the Music, Events and Entertainment Commission (MEE). (PLACED ON CONSENT AGENDA) 23-0818 An Ordinance amending Chapter 2, Sec. 2-491 "Music, Events and Entertainment Commission". (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 7, 2023 23-0835 A Resolution appointing four inaugural members Didi Foley, Michael Summers, Alex Benitez and Braden Smith for a two-year term to the Music, Events and Entertainment Commission (MEE). (PLACED ON CONSENT AGENDA) 23-0837 A Resolution appointing four inaugural members John Sargent, Nina Arme Rosa, William Small Jr. and Aaron Lechuga for a one-year term to the Music, Events and Entertainment Commission (MEE). (PLACED ON CONSENT AGENDA) 23-0843 An Ordinance amending Chapter 27, section 27-168, Stopping, Standing or Parking Prohibited. (PLACED ON CONSENT AGENDA) NEW BUSINESS 23-0892 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City in Workers Compensation Claim #189999617-001. (PLACED ON CONSENT AGENDA) 23-0903 A Resolution authorizing an agreement for a three-year subscription with two option years for a complete website redesign and existing digital services from Granicus, Denver, CO for a total amount of $1,277,459.69. Tony Martinez, Director of Communications - City of Aurora, presented and responded to questions regarding this item. (PLACED ON CONSENT AGENDA) STAFF REPORT 23-0449 Grand Army of the Republic (GAR) Update Eric Pry, Curator of the Grand Army of the Republic (GAR) Military Museum - City of Aurora, presented an update on the GAR Military Museum. (INFORMATION ONLY) CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 7, 2023 ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Llamas to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:40 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 6