Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 21, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin APPROVAL OF MINUTES 23-0881 Approval of the Draft Closed Session Meeting Minutes from October 17, 2023. A motion was made by Alderman Franco and seconded by Alderwoman Garza to approve the draft closed session meeting minutes from October 17, 2023. The motion carried by voice vote and the minutes were approved. 23-0918 Approval of the Minutes of the Tuesday, November 7, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve and file the minutes. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report at this meeting. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 21, 2023 PRESENTATIONS 23-0938 Aurora Police Department - Technology Update. City of Aurora Police Chief Cross and Deputy Chief Thomas presented an update on the technology used by the Aurora Police Department and responded to questions from the Committee of the Whole. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and Curtis Wilson made comments to the Committee of the Whole regarding his vision for leading the Civilian Review Board and information regarding the Veterans Advisory Council. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On November 15, 2023 and Reviewed the Following Items: 23-0910 A Resolution Adopting the 2023 Edition of the FoxWalk Overlay District Design Guidelines Intent, Rules and Regulations as an Appendix to Chapter 49 of the Code of Ordinances, City of Aurora, being the Zoning Jill Morgan, Planning & Zoning Division - City of Aurora, presented briefly regarding this item and requested that this item be held until the next Committee of the Whole Meeting. Todd Vanadilok - Egret & Ox Planning, presented and responded to questions regarding this item. (HELD) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on November 16, 2023 and Reviewed the Following Items: 23-0842 A Resolution Authorizing Presence Behavioral Health Employee Assistance Program (EAP) from January 1, 2024 through December 31, 2026. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 21, 2023 23-0879 A Resolution approving the purchase of bulk rock salt in the amounts of $70.15 & $70.72. per ton from Morton Salt Inc., Chicago, IL for the Division of Street Maintenance under the State of Illinois Joint Purchasing Agreement Bid for the 2023-2024 winter season. (PLACED ON CONSENT AGENDA) 23-0888 A Resolution authorizing the City to accept a donation of real property owned by H. Linden & Sons Development, Inc. on South Spencer St., Aurora, Illinois. (PLACED ON CONSENT AGENDA) 23-0905 A Resolution authorizing the execution of a Phase II Supplemental Engineering Agreement with Baxter and Woodman, Inc., and appropriating Motor Fuel Tax Funds in the amount of $18,833 for the Montgomery Road and Kautz Road Traffic Signal Installation project. (PLACED ON CONSENT AGENDA) 23-0832 Review the Proposed 2024 City Budget - Public Facilities. (INFORMATION ONLY) The Finance Committee also had Special Finance Committee meetings on November 7, 2023 and November 14, 2023 to discuss and review the Proposed 2024 City Budget. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On November 14, 2023 and Reviewed the Following Items: 23-0858 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Muchacho Alegre, LLC at 1941 W Galena Blvd., Aurora). [Ward 5] (PLACED ON CONSENT AGENDA) 23-0895 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Nori Aurora, LLC d/b/a Nori Sushi and Grill at 2933 Kirk Rd, Aurora). [Ward 1] (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 21, 2023 23-0913 A Resolution establishing the maximum number of Class A: Package Sales/Gas Station Beer & Wine Only liquor licenses (unofficially related to the application from Shiva Aurora, Inc. d/b/a Shiva Aurora at 300 W Galena, Aurora). [Ward 2] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On November 13, 2023 and Reviewed the Following Items: 23-0844 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. (PLACED ON CONSENT AGENDA) 23-0845 A Resolution adopting unit price bids for the on-call full replacement of disturbed lead water service lines in 2024 within the City. (PLACED ON CONSENT AGENDA) 23-0885 A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for $161,678.51 for the Water Production Division. (PLACED ON CONSENT AGENDA) 23-0906 A Resolution Awarding the 2024 Sanitary Sewer Televising contract to Pipe View, LLC DBA Pipe View America in the amount of five hundred seventeen thousand, seventy-five dollars and fifty cents ($517,075.50). (PLACED ON CONSENT AGENDA) 23-0924 A Resolution to renew a 12-month agreement with AT&T for Intrastate services in the amount of $172,440.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 21, 2023 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On November 7, 2023 and Reviewed the Following Items: 23-0710 An Ordinance amending Chapter 13 of the Code of Ordinances pertaining to the licensure of retailers authorized to sell all tobacco, nicotine, alternative nicotine products or vape products. (PLACED ON CONSENT AGENDA) 23-0816 A Resolution approving reappointments of Nadia Kanai, Sunil Patel, Nitin Fuldeore and Anu Krishnamurthy to the Indian American Community Outreach Advisory Board. (PLACED ON CONSENT AGENDA) 23-0872 An Ordinance amending Chapter 47 of the City of Aurora Code of Ordinances entitled “Trees, Shrubs and Weeds”. (PLACED ON CONSENT AGENDA) 23-0874 A Resolution approving the Arboricultural Specification Manual for the City of Aurora. (PLACED ON CONSENT AGENDA) 23-0894 A Resolution approving the reappointments of Dr. Yolanda Stovall, Keith Wise, Sandra Harrison and Glenda Blakemore to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 23-0896 An Ordinance amending Chapter 6 of the Code of Ordinances pertaining to the licensure of retailers authorized to sell alcoholic liquor. (PLACED ON CONSENT AGENDA) 23-0904 A Resolution approving the appointment of Jersey Kimbrough to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 21, 2023 NEW BUSINESS 23-0897 A Resolution authorizing the appointment of Megan Paul and Shannon Gutierrez to the FoxWalk Overlay District Design Review Committee. Alex Voigt, Deputy Chief of Staff - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-0900 A Resolution approving the reappointments of Sherrill Dodson-Lewis, Meloyne Wimbley and the appointment of Gabriel Robinson to the Aurora Housing Authority Board. (PLACED ON CONSENT AGENDA) 23-0950 A Resolution approving the appointment of Jestin Kolar as Director of Building and Permits. (PLACED ON CONSENT AGENDA) 23-0951 A Resolution establishing the maximum number of Class D: Downtown Core On-Site Consumption liquor licenses (unofficially related to the application from Little Piano NY at 33 W. New York Street). [Ward 6] (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderwoman Shweta Baid presented an overview of Ward 10 activities. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:19 p.m. Submitted by: _________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 21, 2023 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7