Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 19, 2023 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called. A motion was made by Alderwoman Smith and seconded by Alderman Franco to allow Alderman Llamas to participate in this meeting remotely based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderman Llamas participated in this meeting remotely. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, DECEMBER 5, 2023 COMMITTEE OF THE WHOLE MEETING 23-1003 Approval of the Minutes of the Tuesday, December 5, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented a Mayoral Proclamation to Jim Pilmer in recognition of his retirement from the Fox Valley Park District. Mayor Irvin presented the Mayor's Award of Excellence to Officer William "Sully" Sullivan in recognition of his years of service to the City Council in his capacity as Sergeant-at-Arms and congratulated Officer Sullivan on his promotion to Sergeant in the Aurora Police Department. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 19, 2023 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Adam Pauley spoke regarding the County Recorder's election. 2. Sandi Schmitt spoke regarding items 23-0976 and 23-0977. 3. George Gutierrez spoke regarding events in the City of Aurora. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On December 13, 2023 and Reviewed the Following Items: 23-0891 An Ordinance Amending Chapter 49 of the Code of Ordinances, City of Aurora, by Modifying the Zoning Map attached thereto to Rezone Property located at 316 South LaSalle Street, from R-4, Two Family Dwelling District, to R-3, One Family Dwelling District (PLACED ON CONSENT AGENDA) 23-0976 An Ordinance Establishing a Conditional Use Planned Development, Approving the Prairie Meadows Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-1(C) One-Family Dwelling District and OS-1(C) Conservation, Open Space, and Drainage District, OS-2(C) Open Space and Recreation District with a Conditional Use Planned Development for the property located at north side of Prairie Street, west of N. Kingsway Drive Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this item. A Representative of the petitioner responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0977 A Resolution Approving a Preliminary Plan and Plat for Prairie Meadows Subdivision located on the north side of Prairie Street, west of N. Kingsway Drive Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 23-1005 An Ordinance Changing the Name of Molitor Road to Diehl Road located between Felten Road and County Line Road (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 19, 2023 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on December 14, 2023 and Reviewed the Following Items: 23-0788 A Resolution authorizing the third amendment to the second amended and restated lease between Holcim-Mamr, Inc. (Holcim), formerly known as LaFarge Aggregates Illinois, Inc., and the City of Aurora. (PLACED ON CONSENT AGENDA) 23-0973 An Ordinance Making Minor Amendments to the First Amendment to the Redevelopment Plan and Project for the City of Aurora West Farnsworth Tax Increment Financing District No. 7. Trevor Dick, Assistant Director of Economic Development - City of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 23-0983 A Resolution authorizing execution of the First Amendment To Agreement Between the Cities for Financial Empowerment Fund, the City of Aurora and the Quad County Urban League. (PLACED ON CONSENT AGENDA) 23-0993 A Resolution authorizing the Director of Purchasing to enter into a managed services agreement for a Public Safety and Municipal Radio System from L3Harris Corporation, Lynchburg, VA for an agreement amount of $15,900,000 for 10 years. (PLACED ON CONSENT AGENDA) 23-0995 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2023, through December 31, 2024. (PLACED ON CONSENT AGENDA) 23-0996 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 19, 2023 23-0997 A Resolution authorizing a one-year extension of an agreement with Roger C. Marquardt & Co. for the governmental affairs consulting services of Scott Marquardt. (PLACED ON CONSENT AGENDA) 23-1001 A Resolution Authorizing Payment to Testing for Public Safety, LLC (dba IPSP) as the Provider of Services for 2023 Fire Department Promotional Testing Process. (PLACED ON CONSENT AGENDA) 23-1006 An Ordinance Approving a First Amendment to the City of Aurora West Farnsworth Tax Increment Financing District No.7 Redevelopment Project Area Plan and Project. (PLACED ON UNFINISHED BUSINESS) 23-1007 An Ordinance Designating the City of Aurora West Farnsworth Tax Increment Financing District No. 7 Amended Redevelopment Project Area. (PLACED ON UNFINISHED BUSINESS) 23-1008 An Ordinance Adopting Tax Increment Financing for the City of Aurora West Farnsworth Tax Increment Financing District No. 7 Amended Redevelopment Project Area. (PLACED ON UNFINISHED BUSINESS) 23-1009 An Ordinance Approving the City of Aurora Farnsworth Bilter Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project. (PLACED ON UNFINISHED BUSINESS) 23-1010 An Ordinance Designating the City of Aurora Farnsworth Bilter Tax Increment Financing District Redevelopment Project Area. (PLACED ON UNFINISHED BUSINESS) 23-1011 An Ordinance Adopting Tax Increment Financing for the City of Aurora Farnsworth Bilter Tax Increment Financing District. (PLACED ON UNFINISHED BUSINESS) 23-1014 A Resolution authorizing the Director of Purchasing to enter into an enterprise service agreement with Selectron Technologies for multiple Interactive Voice Response (IVR) systems. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 19, 2023 23-1016 A Resolution to accept a contract with Wireframe Studio Inc. to lease two installations for Aurora's October 2024 Public Art Light Festival. Jennifer Byrne, Director of Public Art - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 23-1019 A Resolution Authorizing the Director of Purchasing to Execute a Three-Year agreement between the City of Aurora (City) and the Pipes and Drums of the Aurora Police, an Illinois Not for Profit Corporation (Pipes and Drums). (PLACED ON CONSENT AGENDA) 23-1025 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Non-Exempt Pay Plan. (PLACED ON CONSENT AGENDA) 23-1026 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans for Employees In The Executive Pay Plan. (PLACED ON UNFINISHED BUSINESS) 23-1027 A Resolution to accept a contract with Creos Experts-Conseils Inc. to lease "Sonic Runway," an installation for Aurora's October 2024 Public Art Light Festival. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On December 12, 2023 and Reviewed the Following Items: 23-0985 A Resolution authorizing execution of a First Amendment to the Memorandum of Understanding (“MOU”) between the Cities for Financial Empowerment Fund, Inc. (“the CFE Fund”) and the City of Aurora for the Aurora Financial Empowerment Center (“Aurora FEC”) to continue an FEC Expert Partner (“FEC Expert Partner”) until October 31, 2025. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 19, 2023 23-0992 A Resolution maintaining the maximum number of Class B City of Aurora liquor licenses (unofficially related to application from: JAS Bar & Grille Inc. d/b/a AC's Pub, 2124 W. Galena Blvd.) [Ward 5]. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On December 11, 2023 and Reviewed the Following Items: 23-0898 A Resolution authorizing a professional services agreement with Intergraph Corporation ("Hexagon") of Madison, Alabama, for a computer-aided dispatch (CAD) resident administrator (RSA), in a contract amount not to exceed $204,587.00. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On December 5, 2023 and Reviewed the Following Items: 22-0211 An Ordinance Creating Section 2-65 of the Code of Ordinances pertaining to Aldermanic Initiative Funds. Rick Veenstra, Corporation Counsel - CIty of Aurora, presented regarding this item. (HELD) CLOSED SESSION A Closed Session meeting was required pursuant to Sec 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, independent contractors, volunteers, or legal counsel for the public body. A motion was made by Alderman Franco and seconded by Alderwoman Smith to enter into closed session, and thereafter adjourn the COW meeting with no further action or public business to take place. The motion carried by voice vote. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 19, 2023 ADJOURN The Committee of the Whole adjourned to Closed Session by the following roll call vote at 6:09 p.m. Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman Submitted by: __________________________________ Jennifer Stallings, City Clerk **A City Council Meeting will be held immediately upon the adjournment of the 5:00 PM Committee of the Whole Meeting** THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7