Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 02, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. A motion was made by Alderman Franco and seconded by Alderwoman Smith to allow Alderman Saville and Alderman Llamas to participate in this meeting remotely per section 2-80 based on a reasonable anticipation of an extended illness. The motion carried by voice vote and Alderman Saville and Alderman Llamas participated in the meeting remotely. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, DECEMBER 19, 2023 COMMITTEE OF THE WHOLE MEETING 23-1051 Approval of the Minutes of the Tuesday, December 19, 2023, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report at this meeting. PUBLIC COMMENT There were no members of the public present and wishing to present public comment to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 2, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Meeting Scheduled for December 20, 2023 [Rescheduled from December 27, 2023] was Cancelled. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On December 21, 2023 and Reviewed the Following Items: 23-0882 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Preventive Maintenance & Support of City-wide CCTV for a total of $71,765.00. (PLACED ON UNFINISHED BUSINESS) 23-0883 A Resolution to provide annual true-up to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for an amount not to exceed $139,050. (PLACED ON UNFINISHED BUSINESS) 23-1044 A Resolution Authorizing the Provision of America Rescue Plan Act (ARPA) funding for Aurora Civic Center Authority (ACCA) in the amount of $4,500,000 for 2024. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. Tim Rater, President and CEO of the Aurora Civic Center Authority, presented and responded to questions regarding this item. Alex Alexandrou, Chief Operating Officer - City of Aurora, presented briefly regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety & Transportation Committee Meeting Scheduled for December 19, 2023 [Rescheduled from December 26, 2023] was Cancelled. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 2, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On December 18, 2023 and Reviewed the Following Items: 23-0991 A Resolution authorizing the award of a contract for the 2024 citywide Sanitary Sewer CIPP Lining Project to Hoerr Construction Inc., in the bid amount of one million one hundred forty-eight thousand four hundred seventy-eight dollars and zero cents ($1,148,478.00). (PLACED ON CONSENT AGENDA) 23-0994 A Resolution authorizing the Director of Purchasing to enter into an agreement with Donegal Services LLC, 13011 Grant Road, Lemont, IL 60439 in the amount of $56,050 for Building Demolition at 14 S. LaSalle Street. (PLACED ON CONSENT AGENDA) 23-1013 A Resolution authorizing the purchase of a turf maintenance sprayer, from Reinders Inc., through Sourcewell, for $109,819.86. (PLACED ON CONSENT AGENDA) 23-1020 A Resolution authorizing the Director of Purchasing to execute a professional services agreement with Walker Consultants in the amount of $93,470 for a Downtown Parking Study. (PLACED ON CONSENT AGENDA) 23-1022 A Resolution authorizing the Director of Purchasing to adopt unit prices for the purchase of Sensus Water Meters. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for December 19, 2023 was Cancelled. HELD ITEM (FROM DECEMBER 19, 2023 COMMITTEE OF THE WHOLE MEETING) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 2, 2024 22-0211 An Ordinance Creating Section 2-65 of the Code of Ordinances pertaining to Aldermanic Initiative Funds. Rick Veenstra, Corporation Counsel - City of Aurora, presented and responded to questions regarding this item. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding this item. Alex Alexandrou, Chief Management Officer - City of Aurora, presented regarding this item. 1. A motion was made by Alderman Franco and seconded by Alderwoman Smith to add the language contained in "Amendment 1" dated December 28, 2023 to the proposed ordinance (draft of November 22, 2023). The motion carried by the following vote: Aye - 12: Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman 2. Alderman Bugg proposed an amendment to change the word "director" to the word "department" as contained in line 12, paragraph 7, page 11 of the proposed ordinance (draft of November 22, 2023). After discussion regarding this topic, Alderman Bugg withdrew his proposed amendment. 3. A motion was made by Alderman Laesch and seconded by Alderman Saville to change the word "concurrence" to the word "notice" as contained in line 11, paragraph 7, page 11 of the proposed ordinance (draft of November 22, 2023) . The motion carried by the following vote: Aye - 9: Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderman Bugg, Alderwoman Baid, Alderman Laesch, Alderman Woerman Nay - 3: Alderman Llamas, Alderwoman Garza, Alderwoman Smith 4. A motion was made by Alderman Laesch and seconded by Alderwoman Garza to amend the period of notice required from "sixty (60)" to "thirty (30)" days prior to the date funds are needed as contained in line 9, paragraph 3, continued from page 4 of the proposed ordinance (draft of November 22, 2023). The motion failed by the following vote: Aye - 3: Alderwoman Garza, Alderman Saville, Alderman Laesch Nay - 9: Alderman Llamas, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman A motion was made by Alderwoman Baid and seconded by Alderman Saville to hold this item at the Committee of the Whole for two weeks. The motion carried by voice vote and this item was held until the January 16, 2024 Committee of the Whole meeting. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 2, 2024 CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:02 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 5