Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 06, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman John Laesch MINUTES OF THE TUESDAY, JANUARY 16, 2024 COMMITTEE OF THE WHOLE MEETING 24-0040 Approval of the Minutes of the Tuesday, January 16, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Clayton Muhammad, Chief Communications & Equity Officer presented on the recognition of World Cancer Awareness Day. Mayor Irvin presented City of Aurora resident Abigail Ayala, age 12, with an Award of Valor for her courageous battle against cancer. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 6, 2024 PUBLIC COMMENT The Deputy City Clerk read the Rules for Public Comment and the following individuals gave Public Comment: -Angelica Flores spoke regarding the Judah Robinson Foundation. -Judy Snyder spoke regarding the Judah Robinson Foundation. -Mercy Galicia & Dr. Alejandro Benavides spoke regarding the Illinois Tejano Organization and recognized Alderwoman Garza for her support to their organization. -Adam Pauley spoke regarding his appointment to the Local 708 Board. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Meeting Scheduled for January 24, 2024 was cancelled. There were no items to report. REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On January 25, 2024 and Reviewed the Following Items: 24-0046 An Ordinance providing for the issuance of not to exceed $58,000,000 Taxable General Obligation Bonds, Series 2024, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the purpose of financing certain casino redevelopment costs, providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds, providing for the pledge of certain incremental property taxes to the payment of said principal and interest, and authorizing the proposed sale of said bonds to the purchaser thereof Chris Minick, Chief Financial Officer - City of Aurora, presented and answered questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0050 A Resolution Authorizing the Execution of a Memorandum of Reimbursement Between CyrusOne and the City of Aurora for the Property Located West of the Eola Interchange at 2725 Bilter Road, Aurora, 60502 for which CyrusOne is the Contract Buyer. Alex Alexandrou, Chief Management Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 6, 2024 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On January 23, 2024 and Reviewed the Following Items: 24-0002 A Resolution Approving the 2024 Quality of Life Grants in the amount of $1,017,000 Chris Ragona, Community Development Manager - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0003 A Resolution Authorizing Approval of the 2024 Annual Action Plan and Annual Action Plan Substantial Amendment 2023-#3 Funding Recommendations. Chris Ragona, Community Development Manager - City of Aurora, presented regarding this item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On January 22, 2024 and Reviewed the Following Items: 23-0962 A Resolution authorizing the Director of Purchasing to purchase a Fire Station Alerting System (FSAS) with eight years of support services from Purvis Systems Incorporated for $1,094,136.18, plus a 3% contingency. (PLACED ON CONSENT AGENDA) 24-0022 A Resolution to append R20-311, dated December 22, 2020, from Data Defenders LLC, 111 Jackson Blvd, Suite 1700, Chicago IL 60604. Total amount is $0. (PLACED ON CONSENT AGENDA) 24-0024 A Resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $3,617,578.00 for seven individually bid construction trade packages as well as seven allowances as part of the Public Works Combined Maintenance Facility Project. Ken Schroth, Director of Public Works - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 6, 2024 24-0034 A Resolution authorizing the Director of Purchasing to purchase a one-year renewal of a DocuSign Contract Lifecycle Management (CLM) subscription from Carahsoft Technology Corporation of Reston, Virginia, for an amount not to exceed $119,999.74. (PLACED ON CONSENT AGENDA) 24-0035 A Resolution to award a contract to RJN Group, Inc. in the amount of $288,500 for the 2024 and 2025 Overlay Manhole Inspections located throughout the City of Aurora. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On January 16, 2024 and Reviewed the Following Items: 23-0721 An Ordinance amending Chapter 41.5 of the Code of Ordinances pertaining to special events. (PLACED ON CONSENT AGENDA) 24-0014 An Ordinance amending Chapter 2 of the Code of Ordinances pertaining to the City's Officers and Departments. (PLACED ON CONSENT AGENDA) 24-0020 A Resolution approving the reappointments of Patricia Devore and Richard Lawrence to the Aurora Veteran's Advisory Board. As amended: Scott Maxson has decided not to move forward with his re-appointment. (PLACED ON CONSENT AGENDA) 24-0021 A Resolution approving the re-appointments of Sandra Harrison, Dr. Todd Leden, Dr. Jennifer Norrell, and Ald. Edward Bugg to the Aurora Education Commission. (PLACED ON UNFINISHED BUSINESS) 24-0025 A Resolution approving the reappointment of Sandra Harrison to the city's Advisory Commission for Disabilities. (PLACED ON CONSENT AGENDA) 24-0027 A Resolution authorizing the reappointments of Seth Hoffman, Amber Foster, and Simon Munoz to the Aurora Preservation Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 6, 2024 24-0029 A discussion regarding the process for the Ward 9 Scholarship Program. . (INFORMATION ONLY) 24-0030 A Resolution approving the reappointment of William Small Jr., Robert Lundquist, and Annette McMahon to the Human Relations Commission. (PLACED ON CONSENT AGENDA) STAFF REPORT 24-0072 Staff Report, Julie Frankino Grant Writer Julie Frankino, Grant Writer - City of Aurora, presented and answered questions. CLOSED SESSION A Closed Session meeting was required pursuant to Section 2(c)(5) of the Open Meetings Act to discuss the purchase or lease of real property for the use of the public body. A motion was made by Alderman Franco and seconded by Alderwoman Smith to enter into closed session, and thereafter adjourn the COW meeting with no further action or public business to take place. The motion carried and the roll was called. Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman ADJOURN The Committee of the Whole adjourned to Closed Session by the following roll call vote at 6:13 p.m. Aye: 11 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman. Absent: 1 -Alderman Laesch Submitted by: __________________________________ Maria Socorro Flores, Deputy City Clerk City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 6, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 6