Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 20, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:04 p.m. and the roll was called. Mayor Irvin left the meeting at 5:49 p.m. and Mayor Pro Tem Saville presided over the meeting until adjournment. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin APPROVAL OF MINUTES OF THE COMMITTEE OF THE WHOLE 24-0094 Approval of the Minutes of the Tuesday, February 6, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve the minutes as presented. The motion carried by voice vote. 24-0107 Approval of the Draft Closed Session Meeting Minutes from the Tuesday, February 6, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Garza and seconded by Alderwoman Smith to approve the draft closed session minutes of Tuesday, February 6, 2024. The motion carried by voice vote. MAYOR’S REPORT There was no Mayor's Report at this meeting. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 20, 2024 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comment to the Committee of the Whole: 1. Luis Hernandez Garcia 2. Jahel Rodriguez 3. Guy Bodie 4. Ilda Valdez 5. Blanca Rodriguez REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On February 14, 2024 and Reviewed the Following Items: 24-0032 An Ordinance Requesting approval of a Conditional Use for a Religious Institution (6400) use on Lot 2 in West Aurora Plaza, Unit No. 2, located at 555 Redwood Drive Ed Sieben, Zoning & Planning Director - City of Aurora, responded to questions regarding this item. Attorney for the Applicant, 7th Day Adventist Church, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0067 An Ordinance Vacating an Ingress/Egress Easement on the Property located at 733 and 743 McClure Road, in Kane County, Aurora, Illinois 60502. (PLACED ON CONSENT AGENDA) 24-0068 A Resolution Approving the Final Plat for 743 McClure Rd, LLC Subdivision, located at 733 and 743 McClure Road Ed Sieben, Zoning & Planning Director - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0073 A Resolution authorizing the Mayor and City Clerk to execute a not-to-exceed agreement for Design Phase Engineering and Planning Special Services in the amount of $114,500 for the Rehabilitate Airfield Lighting Vault (ARR-4915) and Replace Vault Generator (ARR-5117) projects located at the Aurora Municipal Airport with Crawford, Murphy and Tilly, Inc. Steve Andras - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 20, 2024 24-0087 A Resolution Authorizing Approval of the 2024 Historic Preservation Grants and Allowing the Mayor to enter into Historic Preservation Grant Agreements and Addendums Jill Morgan, Senior Planner - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 24-0099 A Resolution for an Amendment to an Engineering Agreement for Construction Phase Engineering Services with Crawford, Murphy and Tilly, Inc. for the Phase 2 Airfield Pavement Rehabilitation Project (ARR-4648) at the Aurora Municipal Airport in the amount of $52,900. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-1043 A Resolution Approving a Revision to the Final Plan on Lot 1B of Meridian Business Campus, Phase II, Unit 4, for a Retail Sales or Services (2100) Use. Max Gutkowski responded to questions on behalf of Wild Fork Foods. This P&D Resolution was finalized (appealable). PDFNL24-001 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On February 15, 2024 and Reviewed the Following Items: 23-0836 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Road Signal Modernization and Resurfacing (Edgelawn to Highland) Project in the amount of $9,350.00. (PLACED ON CONSENT AGENDA) 24-0098 An Ordinance Reserving 2024 Volume Cap in connection with Private Activity Bond Issues, and Related Matters. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 20, 2024 24-0103 A Resolution to approve a demolition and remediation contract with American Demolition Corporation of Carol Stream IL for the former YMCA structures at 460-480 Garfield Ave. John Curley, Chief Development Services Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) 24-0109 A Resolution Authorizing the Execution of a Lease Agreement with Mark Radina & Archetype Stained Glass for the Lease of Office Space and Art Studio at 7 South Broadway in Aurora. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On February 13, 2024 and Reviewed the Following Items: 24-0013 A Resolution authorizing the execution of a service agreement between the City of Aurora, and Family Services Association of Elgin Illinois in support of the Aurora Police Department Crisis Intervention Unit for the period of January of 2024 through June of 2025. (PLACED ON CONSENT AGENDA) 24-0062 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, the City of Elgin, and Kane County; the participation in the 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) program. Lieutenant Bill Rowley - City of Aurora Police Department, presented regarding this item. (PLACED ON CONSENT AGENDA) 24-0063 A Resolution approve the purchase of 31 United Shield Brand Ballistic Shields and accessories from MES/Lawmen Supply of Deer Creek, Illinois in the amount of $64,725.00. Lieutenant Bill Rowley - City of Aurora Police Department, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 20, 2024 24-0085 A Resolution Approving of Third-Party Administrative Services for Cities in Schools Aurora to administer the 2024 Summer Programs in the amount not to exceed $183,000.00 for the Youth Services Subdivision. Simon Rodriguez, Youth Services Manager - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On February 12, 2024 and Reviewed the Following Items: 24-0036 A Resolution authorizing the purchase of replacement and additional vehicles for the City of Aurora fleet. (PLACED ON UNFINISHED BUSINESS) 24-0058 A Resolution to adopt unit prices provided by four respondents for 2024 Electrical Supplies for the Electrical Division. (PLACED ON CONSENT AGENDA) 24-0065 A Resolution authorizing Altorfer CAT to perform the recommended repairs and component replacements to fleet unit #63-149 for $65,716.60, plus a five percent (5%) contingency of $3,285.83. (PLACED ON CONSENT AGENDA) 24-0074 A Resolution to award the 5th Street Water Main Extension project located in Ward 2 to Brandt Excavating, Inc. in the bid amount of two hundred sixty-three thousand three hundred eighty-three Dollars and forty-five Cents ($263,383.45). (PLACED ON CONSENT AGENDA) 24-0078 A Resolution authorizing the Director of Purchasing to enter into an agreement with Chicago Paving Contractors, Inc., Lake Zurich, IL 60047 in the amount of $699,950.00 for the 2024 Citywide Pavement Patching for Water and Sewer Maintenance. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 20, 2024 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On February 6, 2024 and Reviewed the Following Items: 24-0042 A Resolution approving the reappointments of Charlie Zine and Doug Johnson, and the appointments of Dave Horner and Thad Murillo to the Bicycle, Pedestrian & Transit Advisory Board. (PLACED ON CONSENT AGENDA) 24-0043 A Resolution approving the reappointment of Charles Baker and Ayo Dahunsi to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) 24-0047 A Resolution authorizing the 2024 Ward Neighborhood Clean-Ups and Shred Events in all Wards in the City of Aurora. (PLACED ON CONSENT AGENDA) 24-0051 A Resolution approving the appointment of Jennifer Paprocki and Denise Morgan representing Aurora to the Aurora Area Convention and Visitors Bureau Board (AACVB). (PLACED ON CONSENT AGENDA) 24-0057 A Resolution approving the reappointment of Angie Thomas and the appointment of A. Elizabeth Robinson-Chan to the Civil Service Commission (PLACED ON CONSENT AGENDA) 24-0066 A Resolution approving the appointments of Amina Hart, Tonya Majersky, Charmaine Peterson, and Alonso Beckford to the African American Heritage Advisory Board. (PLACED ON CONSENT AGENDA) 24-0069 A Resolution authorizing the reappointment of Linda Cole, Warren Barton, Ken Gaul, Dan Hoffman, Geral Lubshina, Judy Durham, and Eric Rodriguez and the appointment of Luma Webster and Karen Christensen as members to the Block Grant Working Committee (BGWC). (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 20, 2024 24-0079 A Resolution appointing Alderman Ron Woerman and Alderman Brandon Tolliver to the Aquatics Administrative Board. Alderman Woerman and Alderman Tolliver recused themselves from discussion on this item and left the meeting during discussion. Alderman Woerman and Alderman Tolliver returned to the meeting at the conclusion of this item. (PLACED ON UNFINISHED BUSINESS) Alex Alexandrou, Chief Management Officer - City of Aurora, responded to a question regarding the current composition of the Boards and Commissions that are addressed on this agenda. NEW BUSINESS 24-0113 A Resolution establishing the application fees for special events permits issued under Chapter 41.5 of the Code of Ordinances. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderman Llamas presented an update on happenings in Ward 1. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:07 p.m. Submitted by: ____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final February 20, 2024 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 8