Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 05, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:02 p.m. and the roll was called. Present 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, and Mayor Richard Irvin Absent 1 - Alderman Ron Woerman MINUTES OF THE TUESDAY, FEBRUARY 20, 2024 COMMITTEE OF THE WHOLE MEETING 24-0126 Approval of the Minutes of the Tuesday, February 20, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Donnell to approve and file the Minutes as presented. The motion carried by voice vote and the Minutes were approved and filed. MAYOR’S REPORT Mayor Irvin presented a Mayoral Proclamation regarding Women's History Month and recognized women staff members of the City. PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Adam Pauley spoke regarding the resources missing for residents of the City. 2. Malissa Jett spoke regarding bicycling in the City. 3. Alisha Smith spoke regarding walking and bicycling in the City. 4. Sammy Bamberger spoke regarding walking and bicycling in the City. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 5, 2024 STAFF REPORT 24-0133 Invest Aurora Report. Loretta Daly, Interim President and CEO - Invest Aurora, presented regarding employment and wage trends among workers employed in Aurora between the years of 2017 - 2022. Chris Faber, Director of Business Attraction and Investment Services - Invest Aurora, presented regarding business occupancy in the City. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On February 28, 2024 and Reviewed the Following Items: 24-0064 An Ordinance Establishing a Conditional Use Planned Development and Approving the Christ Pentecostal International Church Plan Description for the Property Located at 2020 Church Road (PLACED ON CONSENT AGENDA) 24-0111 An Ordinance Granting a Conditional Use Permit for a Special Purpose Recreational Institutions Use on the Property located at 4304 E. New York Street Tracey Vacek, Senior Planner - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0128 An Ordinance Vacating an Easement on the Property located property generally located south of New York Street and west of Route 59 in DuPage County, Aurora, Illinois. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On February 29, 2024 and Reviewed the Following Items: 24-0105 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 (Amendment #1 For The 2024 Fiscal Year). Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 5, 2024 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On February 27, 2024 and Reviewed the Following Items: 24-0120 A Resolution establishing the maximum number of Class D: Fox Valley Entertainment District licenses, with Self-Service, Strolling and Package Sales Endorsements, (unofficially related to the application from Fox Taps, LLC d/b/a Tapville Social - Fox Valley, at the Fox Valley Mall, 195 Fox Valley Center, Aurora, IL 60504) - Ward 10. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On February 26, 2024 and Reviewed the Following Items: 24-0028 A Resolution to award the 2023 Manhole Rehabilitation project within all 10 wards to EmerGia Inc. in the bid amount of one hundred sixty-three thousand nine hundred sixty two Dollars and zero Cents ($163,962). (PLACED ON CONSENT AGENDA) 24-0081 A Resolution requesting to approve the purchase of additional licenses of VETRO FiberMap from VETRO, Inc., Portland, ME 04101, for an amount not to exceed $175,320 for a three-year term. (PLACED ON CONSENT AGENDA) 24-0082 A Resolution to approve $100,000 for any necessary repairs or replacement of City-owned Closed Circuit TV (CCTV) cameras for 2024. (PLACED ON UNFINISHED BUSINESS) 24-0083 A Resolution authorizing an amount of up to $100,000 to Scientel Solutions, LLC, for any necessary repairs or replacement of City-owned computer network infrastructure for 2024. (PLACED ON UNFINISHED BUSINESS) 24-0122 A Resolution to award the McCleery Water Main Loop project, located in Ward 4, to Brandt Excavating, Inc., 385 E. Hoover St., Morris, Illinois 60450 in the bid amount of eighty-six thousand two hundred dollars and zero cents ($86,200.00). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 5, 2024 24-0123 A Resolution authorizing the purchase of a reel grinder from Reinders Inc. in the amount not to exceed $59,327.40. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On February 20, 2024 and Reviewed the Following Items: 24-0112 A Resolution authorizing the appointment of Ashley Goeken to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) Item 24-0060: A Resolution establishing the Ward 9 Scholarship Program process. (Approved by the R.A.P. Committee 5-0 with enactment number RAP24-001) [No action needed by C.O.W. on this item] NEW BUSINESS 24-0136 A motion authorizing and directing the Chief Human Resources Officer to execute a settlement agreement on behalf of the City for Workers Compensation Claim #188578274-001. (PLACED ON CONSENT AGENDA) 24-0137 A Resolution approving the appointment of Mark Taghap as Chief Information Security Officer. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Laesch to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:05 p.m. Submitted by: ____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 5, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 5