Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 19, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:05 p.m. and the roll was called. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MARCH 5, 2024 COMMITTEE OF THE WHOLE MEETING 24-0157 Approval of the Minutes of the Tuesday, March 5, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Saville to approve and file the minutes. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented the Mayor's Award of Influence and Excellence to Quationna Strowder in recognition of Women's History Month and Developmental Disabilities Awareness Month. Mayor Irvin proclaimed March of 2024 as National Developmental Disabilities Awareness Month in the City of Aurora. Mayor Irvin presented the Mayor's Award of Influence and Excellence to Pastor Dolores Hicks and Dr. Peggy Hicks. PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 19, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 13, 2024 and Reviewed the Following Items: 24-0159 An Ordinance Authorizing the Execution of an Easement Agreement Between the City of Aurora and Fox Valley Habitat for Humanity, for the Properties Located at 1900 Jericho Road and the Southwest Corner of Jericho Road and South Edgelawn Drive. Jason Bauer, Assistant Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolution 23-0338 A Resolution Approving the Final Plat for Habitat Green Freedom Subdivision, located at 1921 Jericho Road. This P&D Resolution was finalized (appealable). PDFNL24-002 23-0339 A Resolution Approving a Final Plan for Habitat Green Freedom Subdivision, located at 1921 Jericho Road, for a One Family Dwelling (1100) Use This P&D Resolution was finalized (appealable). PDFNL24-003 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on March 14, 2024 and Reviewed the Following Items: 24-0084 A Resolution to accept additional monies received from the Corridor Improvements Grant and award those monies to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for an amount not to exceed $251,592.15. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 19, 2024 24-0138 A Resolution authorizing Crawford, Murphy & Tilly to provide professional engineering services to update the city's water distribution system hydraulic model in an amount not-to-exceed of $200,000.00. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting Scheduled for March 12, 2024 was cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 11, 2024 and Reviewed the Following Items: 24-0017 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and EX2 Technology, LLC of Omaha, NE as the secondary vendor for 2024 City of Aurora fiber optic projects for $1,358,149.00 plus a 10% contingency. Total not to exceed $1,493,963.90. (PLACED ON CONSENT AGENDA) 24-0143 A Resolution authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90. (PLACED ON CONSENT AGENDA) 24-0151 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $210,600 for water main flushing. (PLACED ON CONSENT AGENDA) 24-0152 A Resolution authorizing the Director of Purchasing to execute a 2-year contract with Fehr Graham & Associates, LLC of Freeport, IL in the amount of $341,560.00 for monthly CSO Monitoring, DMR Reporting and new flow meters. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 19, 2024 24-0154 A Resolution authorizing the acceptance of bid pricing for three years for the installation of playground mulch at various park playground locations, not to exceed $58,793.28. (PLACED ON CONSENT AGENDA) 24-0155 A Resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements. (PLACED ON CONSENT AGENDA) 24-0156 A Resolution authorizing the Director of Purchasing to enter into agreements with Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in amounts not to exceed $243,818.80 and $20,370.00, respectively, for the purchase of lighting materials for various locations throughout the City. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 5, 2024 and Reviewed the Following Items: 24-0125 An Ordinance Establishing the Aging-in-Community Advisory Board Under Chapter 2, Article VI of the Code of Ordinances. (PLACED ON CONSENT AGENDA) 24-0139 An Ordinance amending Chapter 2, Article 2, Division 2-VI-5, Sec. 2-414 entitled “Policies and Procedures”. (PLACED ON CONSENT AGENDA) 24-0145 A Resolution approving the appointment of Robert Pickens to the Aurora Planning and Zoning Commission. (PLACED ON CONSENT AGENDA) 24-0146 A Resolution approving the reappointment of Sean Li, Brittney Borowicz Keller, and Ivan Quinones and the appointment of Keri Davis and Kelly Waynauskas to the Aurora LGBTQ Advisory Board. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 19, 2024 24-0148 A Resolution authorizing the appointment of Aaron Malone and Renu Chandra Kanakamma and the reappointment of Ginger Ingram and Curtis Wilson to the Civilian Review Board. (PLACED ON CONSENT AGENDA) NEW BUSINESS 24-0175 A Resolution approving the appointment of Christopher Bennett to the Civilian Review Board. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderwoman Juany Garza presented a report regarding Ward 2. CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 5:58 p.m. Submitted by: ___________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 19, 2024 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 6