Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 16, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:06 p.m. and the roll was called. Alderman Tolliver was not present for the roll call but arrived at the Committee of the Whole Meeting at 5:17 p.m. and remained for the duration of the meeting. Alderman Llamas left the meeting at 5:41 p.m. Present 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, APRIL 2, 2024 COMMITTEE OF THE WHOLE MEETING 24-0251 Approval of the Minutes of the Tuesday, April 2, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT A moment of silence was observed in honor of Christian Medrano, Aurora Fire Department Firefighter Recruit, who passed on April 12, 2024. PUBLIC COMMENT There were no members of the public wishing to present comments to the Committee of the Whole. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 16, 2024 REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On April 10, 2024 and Reviewed the Following Items: 24-0217 An Ordinance Approving an amendment to the Plan Description for Parcel 4 and Parcel 5 of the Lincoln Prairie Planned Development District on the property located south of Del Webb Boulevard, east of Eola Road and Route 30 and north of 111th Street Ed Sieben, Director of Zoning and Planning - City of Aurora, introduced speakers on behalf of the petitioners in this matter who presented regarding this item. (PLACED ON CONSENT AGENDA) 24-0218 A Resolution Approving a Preliminary Plan and Plat for Lincoln Crossing South Subdivision located at southeast corner of Eola Road and Del Webb Boulevard (PLACED ON CONSENT AGENDA) 24-0223 A Resolution authorizing the Mayor to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed agreement for Construction Phase Engineering Services in the amount of $53,200 with Crawford, Murphy and Tilly, Inc. for the Overlay SE Quadrant Airport Perimeter Roadways-Phase 2 Project (ARR 4565) located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On April 11, 2024 and Reviewed the Following Items: 24-0231 A Resolution to award a contract to Geneva Construction Co. in the amount of $5,616,891.50, and to appropriate $3,500,000.00 of MFT Funds for the 2024 Citywide Street Resurfacing-EAST project. Ken Schroth, Director of Public Works - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) 24-0233 A Resolution authorizing the City to accept a grant award $250,000.00 from the Illinois Department of Commerce and Economic Opportunity. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 16, 2024 24-0234 A Resolution Establishing 2024 Golf Rates at Phillips Park Golf Course. (PLACED ON CONSENT AGENDA) 24-0242 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Road Signal Modernization and Resurfacing (Edgelawn to Highland) Project in the amount of $5,000.00. (PLACED ON CONSENT AGENDA) The Finance Committee also walked on and discussed item #24-0216, listed under "New Business" of this agenda. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On April 9, 2024 and Reviewed the Following Items: 24-0150 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from BAU Of Illinois, Inc. d/b/a Blueberry Hill Pancake House at 405 N Eola Rd #O-P, Aurora, IL 60502) - Ward 10. Sandra Chionis of Blueberry Hill Pancake House was present and introduced herself to the Committee of the Whole. (PLACED ON CONSENT AGENDA) 24-0245 A Resolution ratifying payments for the current invoice (Waubonsee invoice #S0033580, $78,105.26) and approving the following amount of $81,897.74, an estimate of what will be used for the remaining year, to be paid to the Waubonsee Community College for paramedic training in 2024). (PLACED ON CONSENT AGENDA) 24-0247 A Resolution authorizing the Director of Purchasing to enter into a 36-month renewal of a subscription to CLEAR Proflex law enforcement database service, provided Thompson-Reuters West Publishing Corporation of Eagan, Minnesota for an amount not to exceed $78,013.08. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 16, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On April 8, 2024 and Reviewed the Following Items: 24-0230 A Resolution to award a contract to Geneva Construction Co. in the amount of $3,315,113.00 for the 2024 Citywide Street Resurfacing-WEST/NORTH project. (PLACED ON CONSENT AGENDA) 24-0237 A Resolution authorizing the Director of Purchasing to enter into an agreement with M/M Peters Construction, Inc., in the amount of $884,445.76 to infill vaults located under the sidewalk along Broadway from Benton Street to New York Street. (PLACED ON CONSENT AGENDA) 24-0238 A Resolution to award the Hoyles Avenue and Jackson Street Sewer Separation and Water Main Replacement project located in Ward 3 to Fox Excavating Inc. of Batavia, IL in the bid amount of $939,285.00. (PLACED ON CONSENT AGENDA) 24-0249 A Resolution authorizing the Director of Purchasing to execute Change Order Number 1 to the contract with National Technologies (NTI) in the amount of $122,000 for the relocation of existing fiber along Indian Trail Road in Ward 1. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On April 2, 2024 and Reviewed the Following Items: 24-0053 An Ordinance Amending Chapter 29, Article II, Creating "Section 32, Fleeing and Eluding." Nydia Molina, Assistant Corporation Counsel - City of Aurora, presented and responded to questions regarding this item. Officer Chris Arbet - Aurora Police Department, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 16, 2024 24-0193 A Resolution approving the reappointment of John Duggan to the Aurora Police Pension Board. (PLACED ON CONSENT AGENDA) 24-0225 An Ordinance amending Chapter 2, Article 2-IV of the Code of Ordinances pertaining to the organization of the City's Departments. (PLACED ON CONSENT AGENDA) 24-0235 A Resolution approving the appointment of Julian Mendoza to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 24-0240 A Resolution approving the appointment of Viral Shah to the Fire Code Board of Appeals and the Permanent Building & Fire Code Committee. (PLACED ON CONSENT AGENDA) 24-0239 Update on process for planned changes to Article 25-VII, "General Business Registration" of the Code of Ordinances. (INFORMATION ONLY) NEW BUSINESS 24-0216 A Resolution to purchase a three-year contract to Insight Public Sector, Chandler, AZ, for Hyperconverged Infrastructure (HCI) Managed Service of city-wide server infrastructure for a total amount not to exceed $1,217,185.92. Jeff Anderson, Deputy CIO - City of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0252 A Resolution approving the appointment of Keith Wouk as Director of IT Operations. (PLACED ON CONSENT AGENDA) 24-0275 A Resolution approving the appointment of Kathleen Watson as Assistant Corporation Counsel II. (PLACED ON UNFINISHED BUSINESS) ALDERMAN'S CORNER Alderman Bill Donnell presented an update on the 4th Ward. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 16, 2024 CLOSED SESSION A motion was made by Alderwoman Smith and seconded by Alderman Laesch to enter into a closed session pursuant to Section 2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, independent contractors, volunteers or legal counsel for the public body. The motion carried by the following vote. The open session of the Committee of the Whole meeting adjourned at 6:07 p.m. and the closed session was called to order at 6:11 p.m. Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman ADJOURN The closed session meeting was held and adjourned at 6:22 p.m. Submitted by: __________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 6