Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 02, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 5:03 p.m. and the roll was called. Present 12 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin Absent 1 - Alderman Emmanuel Llamas MINUTES OF THE TUESDAY, JUNE 18, 2024 COMMITTEE OF THE WHOLE MEETING 24-0482 Approval of the Minutes of the Tuesday, June 18, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Alderman Llamas and Mayor Irvin announced via prerecorded video that Alderman Llamas will resign his position as Ward 1 Alderman effective August 1, 2024 in order to care for his ill father. Applications to fill the seat of Ward 1 Alderman will be accepted by the Mayor's Office from July 3, 2024 through July 13, 2024. Mayor Irvin further wished Alderman Llamas and his family the best and thanked Alderman Llamas for his service to the City of Aurora. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 2, 2024 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. Edward Ash made general comments regarding the City Council and Police Department. 2. Mercy Galicia thanked everyone for their support of the Illinois Tejano Organization's event this past weekend. STAFF REPORT 24-0512 Report and update on upcoming Special Census. City of Aurora staff and consultants presented an update and responded to questions regarding the status of the Special Census. (INFORMATION ONLY) 24-0502 Discussion of the annexation of certain real property located in Sugar Grove Township generally bounded by the Kane County Forest Preserve to the east, the Commonwealth Edison property to the west, Progressive Baptist Church to the north, and including the property of the BNSF Railway to the south. Tracey Vacek, Senior Planner - City of Aurora and Jason Guisinger, Outside Counsel for the City of Aurora, presented regarding this item. (INFORMATION ONLY) REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On June 26, 2024 and Reviewed the Following Items: Building, Zoning and Economic Development Committee Planning & Development Resolution 24-0464 A Resolution approving a Final Plan for Parcel 2 in Aurora Venture's Assessment Plat located at 4333 Ogden Avenue for the expansion of the service area. This P&D Resolution was finalized (appealable). PDFNL24-013 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 2, 2024 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met on June 27, 2024 and Reviewed the Following Items: 24-0473 A Resolution authorizing the third amendment to the second amended and restated lease between Holcim-MAMR, Inc., formerly known as LaFarge Aggregates Illinois, Inc., and the City of Aurora. (PLACED ON UNFINISHED BUSINESS) 24-0484 A Resolution Accepting the Assignment of the Contractual Rights and Responsibilities of the Seize the Future Economic Development Foundation, Inc. (Invest Aurora), for the Purchase of Certain Real Property Located on Bilter Rd. and Authorizing the City's Officers and Employees to Complete the Transactions Contemplated by Said Contracts. David Dibo, Director of Economic Development - CIty of Aurora, presented and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0490 An update on matters related to the formation and making of a recommendation as to fixing of compensation of elected officials pursuant to the Local Government Officer Compensation Act. (INFORMATION ONLY) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On June 25, 2024 and Reviewed the Following Items: 24-0474 A Resolution requesting approval to accept the proposal from TDA Consulting to create the 2025-2029 Consolidated Plan and to update the Neighborhood Revitalization Strategy Area Plan in the amount of $62,115. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 2, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On June 24, 2024 and Reviewed the Following Items: 24-0424 A Resolution authorizing the purchase of computer equipment from Insight Public Sector, Inc., and Dell, Inc., in a total aggregate amount not to exceed $350,000. (PLACED ON CONSENT AGENDA) 24-0433 A Resolution authorizing the Director of Purchasing to accept proposals from Alarm Detection Systems (ADS), National Technologies, Inc. (NTI), and Scientel Solutions, Inc. totaling $952,690.45 for IT and Security Infrastructure at the new Public Works Combined Maintenance Facility. (PLACED ON UNFINISHED BUSINESS) 24-0435 A Resolution authorizing the Director of Purchasing to award a contract to Semper Fi Landscaping, Inc. in the amount of $227,650.00 for Phase 2 of Landscape Plantings at the new Public Works Combined Maintenance Facility (PLACED ON CONSENT AGENDA) 24-0440 A Resolution to award a contract to Municipal Well & Pump for the Well No. 105 Shallow Well Drilling project in the amount of $712,000. (PLACED ON CONSENT AGENDA) 24-0445 A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $2,314,894.95 for the 2024 Citywide Right-of-Way Maintenance Project. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On June 18, 2024 and Reviewed the Following Items: 24-0414 An Ordinance Establishing the Sister Cities Commission Under Chapter 2, Article VI of the Code of Ordinances. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 2, 2024 24-0465 A Resolution authorizing the appointment of Carlos Anaya to the Innovation and Technology Advisory Commission. (PLACED ON CONSENT AGENDA) 24-0466 A Resolution approving the appointment of Gloria Ramos, Keshav Varma, and Delainey Baran to the Aurora Youth Council. (PLACED ON CONSENT AGENDA) 24-0452 Revised Aldermen's Office Policies. (INFORMATION ONLY) NEW BUSINESS 24-0497 A Resolution approving the appointment of Christopher Linville as Superintendent of Fleet Operations. (PLACED ON CONSENT AGENDA) 24-0499 A Resolution approving the appointment of Jon Zaghloul as Communications Manager. (PLACED ON CONSENT AGENDA) 24-0500 A Resolution approving the appointment of Matthew Winthers as Video Production Manager. (PLACED ON CONSENT AGENDA) 24-0504 A Resolution approving the appointment of Thomas King as Brand and Marketing Manager. (PLACED ON CONSENT AGENDA) 24-0506 A Resolution authorizing the engagement of Korn Ferry for consulting services related to the compensation of the City's elected officials in a total contract amount not to exceed $23,940.00. Alex Alexandrou, Chief Management Officer - CIty of Aurora, responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0507 A Resolution authorizing the City of Aurora to enter into a Memorandum of Agreement (MOA) with the Census Bureau to conduct a Special Census for $1,005,968.00. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 2, 2024 CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:52 p.m. Submitted by: _____________________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 6