Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 06, 2024 4:00 PM ***Please note 4:00 p.m. start time for this meeting only*** Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 4:03 p.m. and the roll was called. Present 12 - Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, JULY 16, 2024 COMMITTEE OF THE WHOLE MEETING 24-0550 Approval of the Minutes of the Tuesday, July 16, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin announced Dan Barreiro as his recommendation to fill the open Ward 1 Alderperson seat. The City Council will vote on the Mayor's recommendation at the Tuesday, August 13, 2024 City Council meeting. Mr. Barreiro spoke briefly to the Committee of the Whole regarding his qualifications for the position of Ward 1 Alderperson. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 6, 2024 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals presented comments to the Committee of the Whole: 1. Alice Taylor spoke regarding the temple at 1101 Foran Lane. 2. Catherine Cyko spoke regarding the temple at 1101 Foran Lane. 3. James Reiser spoke regarding the temple at 1101 Foran Lane. 4. Adam Pauley spoke regarding harm reduction and Aurora working with the County Health Department. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On July 24, 2024 and Reviewed the Following Items: 24-0254 An Ordinance Granting Revisions to the Conditional Use Permit for a Religious Institution (6400) Use on the Property located at 1101 Foran Lane. Ed Sieben, Zoning and Planning Director - City of Aurora - spoke and responded to questions regarding this item. The Petitioners were present and responded to questions regarding this item. (PLACED ON UNFINISHED BUSINESS) 24-0255 A Resolution Approving a Revision to the Final Plat for Shree Shirdi Saibaba Manor Subdivision, located at 1101 Foran Lane. (PLACED ON UNFINISHED BUSINESS) 24-0256 A Resolution Approving a Revision to the Final Plan for Shree Shirdi Saibaba Manor Subdivision, located at 1101 Foran Lane for a Religious Institution (PLACED ON UNFINISHED BUSINESS) 24-0257 An Ordinance Vacating a City Easement on the Property located at 1101 Foran Lane, in Kane County, Aurora, Illinois, 60506 (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 6, 2024 REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On July 25, 2024 and Reviewed the Following Items: 24-0551 A Resolution requesting approval to purchase CCTV cameras and equipment for a Forensics Laboratory for the Aurora Police Department using funds received from the Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program. (PLACED ON UNFINISHED BUSINESS) 24-0553 A Resolution authorizing the execution of a contract with Compass Minerals America Inc. in the amount of $773,372.00 and the appropriation and expenditure of MFT funds for an amount up to $1,000,000.00 for salt purchases. (PLACED ON CONSENT AGENDA) 24-0558 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 (Amendment #2 For The 2024 Fiscal Year). Stacey Peterson, Director of Financial Operations - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Meeting Scheduled for July 23, 2024 was Cancelled. REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On July 22, 2024 and Reviewed the Following Items: 24-0536 A Resolution to award the North Avenue Storm Sewer Extension project located in Wards 3 and 7 to Superior Excavating Co. in the bid amount of one hundred eighty-two thousand one hundred sixty-two Dollars and zero Cents ($182,162.00). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 6, 2024 24-0540 A Resolution authorizing the Director of Purchasing to utilize the Sourcewell and Omnia Cooperative Purchasing Contracts to enter into an agreement with Interiors for Business, Inc. in the amount of $1,090,000.00 for Furniture at the new Public Works Combined Maintenance Facility. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions regarding this item. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On July 16, 2024 and Reviewed the Following Items: 24-0529: A Resolution authorizing and directing the Chief of Staff of the Office of the Aldermen to encumber and expend funds allocated to Ward 1 for purposes related to the Ward 1 Back to School Bash. NEW BUSINESS 24-0580 A Resolution approving the appointment of Chris Ragona as Director of Community Services. (PLACED ON CONSENT AGENDA) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Bugg and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 4:57 p.m. Submitted by: _____________________________________ Jennifer Stallings, City Clerk City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 6, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 5