Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 03, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, AUGUST 20, 2024 COMMITTEE OF THE WHOLE MEETING 24-0643 Approval of the Minutes of the Tuesday, August 20, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Mayor Irvin presented a Proclamation for National Payroll Week - September 2-6, 2024, to representatives of the City of Aurora's Payroll Division. Mayor Irvin presented the Mayor's Award of Excellence in recognition of National Payroll Week 2024 to City of Aurora Payroll Division Staff Members Erin Miller, Kandis Adams, Araceli Sanchez, Jocelyn Marmolejo, Candy Ruiz, and Alicia Alcaraz. Fox Valley Apartments @ Lincoln School - 631 S. Lake Street - ribbon cutting will take place September 5, 2024, at 11:30 a.m. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 3, 2024 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the follow members of the public presented comments to the Committee of the Whole: 1. Judd Lofchie spoke regarding City finances and Scientel Solutions items. 2. Luis Hernandez spoke regarding Mexican Independence celebrations. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On August 28, 2024 and Reviewed the Following Items: 24-0612 An Ordinance Approving an amendment to the Plan Description for the Fox Valley East Planned Development District for Property located at 4389 Fox Valley Center Drive (PLACED ON CONSENT AGENDA) 24-0613 A Resolution Approving a Revision to the Final Plan for the property located at 4389 Fox Valley Center Drive for a Kennel with Outdoor Pens and Runs Tracey Vacek, Sr. Planner - City of Aurora, responded to questions. Atty. Zach Blair and Mike Carter (Petitioners) responded to questions. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On August 29, 2024 and Reviewed the Following Items: 24-0493 A Resolution Authorizing the Director of Purchasing to Adopt New Unit Prices for the Billing of Water Meters and Meter Accessories Alisia Lewis, Chief Human Resources Officer - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0510 A Resolution Authorizing an Agreement for Administrative Services with Blue Cross Blue Shield of Illinois(BCBSIL) for HMO, PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management(PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2025, through December 31, 2025. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 3, 2024 24-0603 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2025, to December 31, 2025. (PLACED ON CONSENT AGENDA) 24-0604 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2025, through December 31, 2025. Alisia Lewis, Chief Human Resources Officer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) 24-0610 A Resolution Authorizing Blue Cross Blue Shield Blue of Illinois (BCBSIL) for Group Health Care Services and Rates for the period of January 1, 2025, through December 31, 2025. (PLACED ON CONSENT AGENDA) 24-0615 An Ordinance Authorizing a 100% principal forgiveness Loan Agreement (Public Water Supply Loan Program - Home Rule Entity) for the Lead Service Line Replacement Project. Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0616 A Resolution authorizing execution of a Second Amendment to the Memorandum of Understanding between the Cities for Financial Empowerment Fund, Inc., and the City of Aurora, expanding the FEC Expert Partner Scope of Work and to receive the $10,000 stipend upon full execution of this Second Amendment. (PLACED ON CONSENT AGENDA) 24-0625 A Resolution authorizing the Director of Purchasing to purchase CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $189,305.25. Jeff Anderson, Deputy CIO - City of Aurora, presented. Cameron DeBoer, Animal Control Manager - City of Aurora, presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 3, 2024 24-0645 A Resolution Directing Staff to Proceed with Phase I of a 3 Phase Sustainability Plan for the Aurora Civic Center Authority (ACCA) in an amount not to exceed $13.8 million. Alex Alexandrou, Chief Management Officer - City of Aurora presented and responded to questions. Chris Minick, Chief Financial Officer - City of Aurora presented and responded to questions. Tim Rater, President & CEO - ACCA - presented and responded to questions. Cort Carlson, Executive Director - Aurora Area Convention & Visitor's Bureau, presented. (PLACED ON UNFINISHED BUSINESS) 24-0653 A Resolution authorizing an Agreement with Humana to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2024, through December 31, 2025. (PLACED ON UNFINISHED BUSINESS) 24-0654 A Resolution Authorizing Renewal of Benefit Consulting Services with Assured Partners, formerly Group Alternatives, Inc, for the Period of January 1, 2025 through December 31, 2027. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On August 27, 2024 and Reviewed the Following Items: 24-0639 A Resolution to approve a rental agreement with East Aurora School District 131 for the City of Aurora's Youth Services Subdivision. Simon Rodriguez, Manager of Youth Services - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0642 A Resolution Authorizing the Community Services Department to Accept the Donation of a Refrigerated Vehicle. Alex Alexandrou, Chief Management Officer - CIty of Aurora, responded to questions. Kathy Watson, Assistant Corporation Counsel - City of Aurora, was present. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 3, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On August 26, 2024 and Reviewed the Following Items: 24-0588 A Resolution authorizing the Director of Purchasing to purchase access control devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $217,013.50. (PLACED ON UNFINISHED BUSINESS) 24-0593 A Resolution requesting approval of an addendum to an existing Network Infrastructure Managed Services contract from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502. (PLACED ON UNFINISHED BUSINESS) 24-0594 A Resolution requesting approval of an addendum to an existing Preventive Maintenance & Support of City-wide security/CCTV cameras contract from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502. (PLACED ON UNFINISHED BUSINESS) 24-0621 A Resolution to award a contract to Martam Construction, Inc. in the bid amount of $1,081,649.00 for the 2024 Bridge Rehabilitation Project. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On August 20, 2024 and Reviewed the Following Items: 24-0579 A Resolution authorizing the reappointment of Andrea Rios McMillian to the Civilian Review Board. (PLACED ON CONSENT AGENDA) 24-0618 A Resolution approving the appointment of Michael Smith to the Aurora Education Commission. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 3, 2024 STAFF REPORT 24-0660 City of Aurora Affordable Housing Strategy Presentation Chris Ragona, Director of Community Services - City of Aurora, presented an update on the City of Aurora's Affordable Housing Strategy. (INFORMATION ONLY) CLOSED SESSION There was no need for a closed session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:25 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 3, 2024 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7