Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 17, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, SEPTEMBER 3, 2024 COMMITTEE OF THE WHOLE MEETING 24-0677 Approval of the Minutes of the Tuesday, September 3, 2024, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Clayton Muhammad announced that Mayor Irvin and Chief Cross, Deputy Chief Thomas, and Commander Stemmet gave a press conference this afternoon at 4:00 p.m. to address statements recently made by Kane County Sheriff Ron Hain. Mayor Irvin presented a Proclamation in recognition of IT Professionals Day, September 17, 2024 to members of the IT Department. Mayor Irvin's State of Education Address will be presented on Wednesday, September 18, 2024 at Aurora University. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 17, 2024 PUBLIC COMMENT There were no members of the public present and wishing to make comments to the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On September 11, 2024 and Reviewed the Following Items: 24-0647 A Resolution Authorizing Approval of the Summer 2024 Historic Preservation Grants and Allowing the Mayor to enter into Historic Preservation Grant Agreements and Addendums Jill Morgan, Planner - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On September 12, 2024 and Reviewed the Following Items: 24-0587 A Resolution authorizing the City to accept a grant award of $51,000 under a grant agreement between the U.S. Consumer Product Safety Commission and the City of Aurora. (PLACED ON CONSENT AGENDA) 24-0605 Discussion of matters related to the formation and making of a recommendation as to fixing of compensation of elected officials pursuant to the Local Government Officer Compensation Act. (INFORMATION ONLY) 24-0608 A motion and recommendation with respect to Mayoral Compensation pursuant to the Local Government Officer Compensation Act. (INFORMATION ONLY) 24-0611 A motion and recommendation with respect to Aldermanic Compensation pursuant to the Local Government Officer Compensation Act. (INFORMATION ONLY) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 17, 2024 24-0627 A Resolution to accept the $20,000 Advancing Economic Mobility Rapid Grant award from the National League of Cities. (PLACED ON CONSENT AGENDA) 24-0630 A Resolution to amend an existing contract for a five-year IT Service Management (ITSM) software to Ivanti, of Salt Lake City, UT, for $129,483.05 and implementation services to Latest Solutions, San Francisco, CA, for $29,700. (PLACED ON CONSENT AGENDA) 24-0647 A Resolution Authorizing Approval of the Summer 2024 Historic Preservation Grants and Allowing the Mayor to enter into Historic Preservation Grant Agreements and Addendums This item was placed on the Consent Agenda. 24-0650 A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services for Aurora Branch Court Courtroom 2 from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $123,972.10. (PLACED ON CONSENT AGENDA) 24-0661 A Resolution authorizing the Mayor to reserve and appropriate funds for the proposed Eola Road - Autumn Grove Cir to Waubonsie Creek Trail Multi-Use Path project, a shortlisted project for ITEP grant (2024 cycle-16). Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0662 A Resolution authorizing the Mayor to reserve and appropriate funds for the proposed - Ogden Avenue (US 34)- Montgomery Road to Southern DuPage Regional Trail Multi-Use Path project, a shortlisted project for ITEP grant (2024 cycle-16). (PLACED ON CONSENT AGENDA) 24-0681 A Resolution amending an existing agreement with Granicus, Denver, CO, to add a Service Request Management system at an annual cost of $68.292.24 plus a one-time implementation fee of $65,565.96. Tony Martinez, Chief Communications and Marketing Officer - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 17, 2024 24-0692 A Resolution Approving a Third Amended and Restated Redevelopment Agreement Between the City of Aurora, an Illinois municipal corporation, and DAC Development, LLC. David Dibo, Director of Economic Development, Chris Minick, Chief Financial Officer, and Josh Ream, Director of Development Services - City of Aurora, presented and responded to questions. Representatives on behalf of DAC Development presented and responded to questions. (PLACED ON UNFINISHED BUSINESS) Alderman Mesiacos recused himself from the discussion regarding this item and left the room during the Committee's discussion. Alderman Mesicacos returned to the Council Chambers at the conclusion of the discussion. 24-0693 A Resolution Approving a Redevelopment Agreement between the City of Aurora and The Barrera Organization LLC for the Renovation of the Property located at 116 W. Galena Boulevard, Aurora, Illinois. Fernando Barrera of the Barrera Organization, presented. John Curley, Chief Development Services Officer - City of Aurora, presented. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) Alderman Woerman recused himself from the discussion regarding this item and left the room during the Committee's discussion. Alderman Woerman returned to the Council Chambers at the conclusion of the discussion. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On September 10, 2024 and Reviewed the Following Items: 24-0673 A Resolution to adopt the 2024 Kane County Natural Hazard Mitigation Plan. Natalie Wiza, Emergency Management Coordinator - City of Aurora, was present. Mia Gerace, Emergency Management Specialist - City of Aurora, was present. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 17, 2024 REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On September 9, 2024 and Reviewed the Following Items: 24-0644 A Resolution to approve an agreement to maintain storm sewer between the City of Aurora and Kane County Forest Preserve. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for September 3, 2024, was cancelled. NEW BUSINESS 24-0606 An Ordinance setting the compensation of the alderpersons for the terms commencing in and after May of 2025 in accordance with the Illinois Municipal Code and the Local Government Officer Compensation Act. (PLACED ON UNFINISHED BUSINESS) 24-0607 An Ordinance setting the compensation of the Mayor to be elected in 2025 in accordance with the Illinois Municipal Code and the Local Government Officer Compensation Act. (PLACED ON UNFINISHED BUSINESS) 24-0648 A Resolution Authorizing the Director of Purchasing to Sign a 3-year Service Agreement with CentralSquare Payments for Credit and Debit Card Payment Processing via Paya Connect. Lisa Zepeda, Revenue & Collections Manager - City of Aurora, presented. (PLACED ON CONSENT AGENDA) ALDERMAN'S CORNER Alderwoman Smith's presentation was postponed until a future Committee of the Whole meeting. CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 17, 2024 ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Woerman to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 7:00 p.m. Submitted by: _____________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 6