Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 17, 2024 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:08 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, DECEMBER, 3, 2024 COMMITTEE OF THE WHOLE MEETING 24-0957 Approval of the Minutes of the Tuesday, December 3, 2024 Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve and file the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Michele Clark, Director of Equity, Diversity and Inclusion - City of Aurora, reported that the City of Aurora scored a perfect score on the Municipal Equality Index through the Equality Federation Institute. Mayor Irvin presented the Mayor's Award of Excellence to members of the City of Aurora's Human Relations Commission and LGBTQ Commission. Mayor's Awards of Excellence were also presented to Michele Clark, Director of Equity Diversity and Inclusion Division and Alex Voigt, Deputy Chief of Staff for their work on this project. Members of the Aurora's Veteran's Advisory Council (AVAC) presented representatives of Rebuilding Together Aurora with a check for $25,000.00. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 17, 2024 PUBLIC COMMENT There were no members of the public present and wishing to address the Committee of the Whole. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On December 11, 2024 and Reviewed the Following Items: 24-0904 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located at 801 Claim St from M-2 Manufacturing District - General to R-3 One Family Dwelling District Tracey Vacek, Senior Planner - City of Aurora, responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, presented. (PLACED ON CONSENT AGENDA) 24-0905 A Resolution Approving the Final Plat for Claim Street Subdivision on vacant land located at 801 Claim Street (PLACED ON CONSENT AGENDA) 24-0924 An Ordinance Approving an Amendment to the Plan Description for the USAA Planned Development District, being a portion of Lot 1A of the Resubdivision of Lot One in Orchard Road Subdivision, located at 1380 N. Orchard Road and 1444 N. Orchard Road Tracey Vacek, Senior Planner - City of Aurora, responded to questions. Russ Whitaker, Attorney for Petitioner Continental Properties, presented. (PLACED ON UNFINISHED BUSINESS) 24-0925 A Resolution Approving a Revision to the Preliminary Plat for Lot 1A of the Resubdivision of Lot One of Orchard Road Subdivision and establishing Springs at Aurora Subdivision located at 1380 N. Orchard Road and 1444 N. Orchard Road (PLACED ON UNFINISHED BUSINESS) 24-0926 A Resolution Approving a Preliminary Plan for Springs at Aurora Subdivision on property located at 1380 N. Orchard Road and 1444 N. Orchard Road (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 17, 2024 24-0951 An Ordinance Annexing Property located at 1115 S State Street to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) 24-0952 An Ordinance Annexing Property located at 1379 Church Road to the City of Aurora, pursuant to a Water Service Agreement (PLACED ON CONSENT AGENDA) 24-0955 An Ordinance Annexing Property located at 865 Schomer Road to the City of Aurora, pursuant to a Water Service Agreement (City of Aurora - 24-0955 / AU11/1-24.479-A - TV - Ward 1) (PLACED ON CONSENT AGENDA) 24-0956 An Ordinance Annexing Property located at 1102 Rathbone Avenue to the City of Aurora, pursuant to a Water Service Agreement (City of Aurora - 24-0956 / AU29/2-24.480-A - TV - Ward 4) (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On December 12, 2024 and Reviewed the Following Items: 24-0870 A Resolution authorizing a one-year extension of an agreement with Marquardt & Humes for the governmental affairs consulting services of Scott Marquardt and John "Chip" Humes. (PLACED ON CONSENT AGENDA) 24-0909 A Resolution authorizing the City to accept a grant award of $48,766.90 from the FY25 Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP). (PLACED ON CONSENT AGENDA) 24-0929 A Resolution authorizing the purchase of three replacement fleet vehicles from Currie Motors for $134,529.00. (PLACED ON CONSENT AGENDA) 24-0934 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2024. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 17, 2024 24-0935 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Pay Plans for Employees In The Executive Pay Plan. Alisia Lewis, Chief Human Resources Officer - City of Aurora, answered questions. (PLACED ON CONSENT AGENDA) 24-0936 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Pay Plans for Employees In the Non-Exempt Pay Plan. (PLACED ON CONSENT AGENDA) 24-0937 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. (PLACED ON CONSENT AGENDA) 24-0944 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2024, through December 31, 2025. (PLACED ON CONSENT AGENDA) 24-0948 A Resolution authorizing the Director of Purchasing to enter into a new contractual agreement for The Neighbor Project (TNP) to continue as a service partner to the Aurora Financial Empowerment Center (FEC) through December 2025 and to allocate $201,845.04 of budgeted funds for The Neighbor Project (TNP), with up to two (2) one (1) year extensions for a total not to exceed amount of $623,882.83. (PLACED ON CONSENT AGENDA) 24-0949 A Resolution Establishing 2025 Golf Cart Rates at Phillips Park Golf Course. (PLACED ON CONSENT AGENDA) 24-0963 A Resolution authorizing a five-year agreement with Creative Planning Retirement Services at a total cost of $325,000 to perform 457(b) fiduciary and consulting services for the City's deferred compensation plans. Dan Ferguson, Accounting Manager - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 17, 2024 24-0964 An Ordinance providing for the issue of not to exceed $40,000,000 of General Obligation Bonds of the City for the purpose of financing certain capital improvements, providing for the levy of taxes to pay the Bonds and authorizing the sale of the Bonds to the purchaser thereof. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) 24-0965 A Resolution Authorizing the Execution of a License Agreement with 7 SOUTH, LLC for the use of a portion of Skinny Park for Outdoor Dining and Access to Support a Restaurant at 7 South Broadway. (PLACED ON CONSENT AGENDA) 24-0968 A Resolution authorizing the execution a five year health services agreement with Marathon Health, LLC for the Establishment of a Near Site Clinic in the City. This item was placed on Unfinished Business as Alderman Woerman will recuse himself from discussion and vote on this item. (PLACED ON UNFINISHED BUSINESS) 24-0973 A Resolution authorizing a contract extension to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL for Job Order Contracting Vendor Services (JOC) with the City of Aurora. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions. Jim Birchall, Chief Public Facilities Officer - City of Aurora, responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) 24-0975 A Resolution authorizing the execution of an Agreement with BRT Outdoor, LLC, an Illinois limited liability company, to install digital video display multiple message signs in accordance with the terms and conditions hereinafter set forth, that would be available to the City at no charge for its use and benefit in lieu of rent payments. This item was placed on Unfinished Business as Mayor Irvin will recuse himself from discussion and vote on this item. (PLACED ON UNFINISHED BUSINESS) 24-0960 Carry-Over of Aldermanic Initiative Funds Chris Minick, Chief Financial Officer - City of Aurora, responded to questions. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 17, 2024 REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On December 10, 2024 and Reviewed the Following Items: 24-0947 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Reynoso Enterprises Corp. at 470 Hinman St., Aurora). [Ward 3] (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On December 9, 2024 and Reviewed the Following Items: 24-0910 A Resolution authorizing the acceptance of the low bid from Lite Construction Inc. for the renovation of the fourth (4th) floor of City Hall for $659,674.00 with a ten percent (10%) project contingency of $65,964.00. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for December 3, 2024 was Cancelled. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:13 p.m. Submitted by: __________________________________________ Jennifer Stallings, City Clerk City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 17, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7