Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 18, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, FEBRUARY 4, 2025 COMMITTEE OF THE WHOLE MEETING 25-0118 Approval of the Minutes of the Tuesday, February 4, 2025, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve the minutes as presented. The motion carried by voice vote. MAYOR’S REPORT Clayton Muhammad - City of Aurora, presented the new City of Aurora website and congratulated Tony Martinez and Jon Zaghloul from the Communications Department for their work on the new website. Several businesses of diverse ownership were announced at the Fox Valley Mall including The Soul Spot restaurant. A Street Dedication Ceremony will be held in memory of Ken Flores this Saturday, February 22, 2025. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 18, 2025 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented public comment to the Committee of the Whole: 1. Guy Bodie spoke regarding Rules of Public Comment. 2. Susie Lopez spoke regarding the children's savings account program. 3. Rick Lawrence spoke regarding Aurora neighborhoods. 4. Ray Hull spoke regarding decorum during public meetings. 5. Curtis Wilson spoke regarding Boards and Commissions. STAFF REPORT 25-0124 Aurora Animal Care and Control: Volunteer Program Update Kameron DeBoer, Animal Control Manager - City of Aurora, presented an update regarding Volunteering at Aurora Animal Care and Control and responded to questions. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On February 12, 2025 and Reviewed the Following Items: 24-1005 An Ordinance Annexing Property Located at 40 W 098 Galena Boulevard to the City of Aurora, Illinois, 60506. (PLACED ON CONSENT AGENDA) 25-0076 A Resolution authorizing the Mayor and City Clerk to execute an Amendment to a Design Phase Engineering Agreement in the not-to-exceed amount of $14,800 and execute a Construction Phase Engineering Agreement in the not-to-exceed amount of $102,300 with Crawford, Murphy and Tilly, Inc. This resolution will also authorize an Agency Agreement with the State of Illinois for the Rehabilitate Airfield Lighting Vault (ARR-4915) and Replace Vault Generator (ARR-5117) projects located at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 18, 2025 25-0079 An Ordinance Establishing a Conditional Use Planned Development, Approving the Las Rosas Plan Description and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to an underlying zoning of R-5 Multiple-Family Dwelling District, R-4 Two-Family Dwelling District and R-2 One-Family Dwelling District for the property located at 550 2nd Avenue and 545-563 E. Benton Street Jill Morgan, Senior Planner Zoning & Planning - City of Aurora, was present. Lore Baker, President & CEO - Association for Individual Development, responded to questions. (PLACED ON CONSENT AGENDA) 25-0080 A Resolution Approving the Final Plat for Lots 1-3 of Las Rosas Subdivision located at 550 2nd Avenue and 545-563 E. Benton Street (PLACED ON CONSENT AGENDA) 25-0081 A Resolution Approving a Final Plan for Lot 1 of Las Rosas Subdivision, located at 550 2nd Avenue, for a mixed-use development (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE The Finance Committee Met On February 13, 2025 and Reviewed the Following Items: 24-0913 A Resolution authorizing the execution of an Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $315,979.00, and the appropriation of $315,979.00 of MFT Funds for the 2025-2026 Bridge Inspections. Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) 24-0954 A Resolution authorizing City to accept a grant award of $18,503.76 from the FY25 Illinois Department of Transportation State & Community Highway Safety / National Priority Safety Programs Grant. (PLACED ON CONSENT AGENDA) 25-0112 A Resolution approving an Intergovernmental Agreement between the City of Aurora and the Aurora Township Highway Department for the resurfacing of Molitor Road. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 18, 2025 25-0113 A Resolution approving an Intergovernmental Agreement between the City of Aurora and Naperville Township for the resurfacing of Molitor Road. (PLACED ON CONSENT AGENDA) 25-0120 A Resolution approving the First Amendment and Second Amendment to the SunCode leases at the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On February 11, 2025 and Reviewed the Following Items: 25-0069 A Resolution establishing the maximum number of Class C: Specialty On-Site Consumption liquor licenses (unofficially related to the application from Whitney's Love LLC at 302 W Indian Trl, Ste A). [Ward 6] (PLACED ON CONSENT AGENDA) 25-0101 A Resolution approve the purchase of 31 United Shield Brand Ballistic Shields and accessories from MES/Lawmen Supply of Deer Creek, Illinois in the amount of $70,000.00. Lt. Bill Rowley - Aurora Police Dept., responded to questions. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On February 10, 2025 and Reviewed the Following Items: 24-0572 A Resolution to award the Middlebury Dr to LaJolla Ct Water Main project located in Ward 9 to H. Linden & Sons Sewer and Water, Inc. in the bid amount of $438,280. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 18, 2025 24-0880 A Resolution authorizing the Director of Purchasing to enter into an agreement with Great Lakes Urban Forestry of Batavia, IL in the amount of $150,000 to conduct a Tree Inventory and develop an Urban Forestry Management Plan. (PLACED ON CONSENT AGENDA) 25-0017 A Resolution authorizing the Director of Purchasing to implement Phase 1 of a digital signage solution from Hypersign, LLC, Drayton, SC, and Cipher Technology Solutions for a total award of $189,125.00. (PLACED ON CONSENT AGENDA) 25-0089 A Resolution authorizing acceptance of the low bid from Golf Acquisition Group, LLC for maintenance and repairs of the APD Parking Deck in the amount of $111,417.00, and a ten percent (10%) contingency of $11,141.00. (PLACED ON CONSENT AGENDA) 25-0098 A Resolution Awarding the 2025 Sewer Televising Contract to Pipe View, LLC DBA Pipe View America in the amount of six hundred forty eight thousand, eight hundred sixty dollars and zero cents ($648,860.00). (PLACED ON CONSENT AGENDA) 25-0099 A Resolution authorizing the Director of Purchasing to enter into an agreement with Schroeder Asphalt Services, Inc. in the amount of $1,006,500.00 for the 2025 Citywide Pavement Patching for Water and Sewer Maintenance. (PLACED ON CONSENT AGENDA) 25-0106 A Resolution authorizing the purchase of golf course maintenance equipment from Reinders, Inc., using Sourcewell cooperative contract for $297,053.00. (PLACED ON CONSENT AGENDA) 25-0107 A Resolution authorizing a payment to AT&T for up to $250,000.00 for the purposes of having AT&T relocate their facilities within the City of Aurora ROW along Farnsworth Ave, Bilter Rd and Church Rd. Ken Schroth, Director of Public Works - City of Aurora, responded to questions. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 18, 2025 REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Meeting Scheduled for February 4, 2025 was Cancelled. ALDERMAN'S CORNER Alderwoman Garza presented an update on Ward 2 happenings. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:23 p.m. Submitted by: ____________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 18, 2025 Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 7