Committee of the Whole

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 18, 2025 5:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 5:01 pm and the roll was called. Present 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward J. Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman, and Mayor Richard Irvin MINUTES OF THE TUESDAY, MARCH 4, 2025 COMMITTEE OF THE WHOLE MEETING 25-0202 Approval of the Minutes of the Tuesday, March 4, 2025, Committee of the Whole Meeting. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve and file the minutes as presented. The motion carried by voice vote. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 18, 2025 MAYOR’S REPORT The Mayor's Report included presentations in honor of Women's History Month to the Alderwomen serving on City Council and the women leaders of City Hall. Honorees were presented with a rose and a Mayoral Proclamation. Mayor Irvin presented a Mayoral Proclamation to Dr. Jennifer Norrell, Superintendent of the East Aurora School District 131 - 2018-2025, proclaiming February 24th as Dr. Norrell Day in the City of Aurora. Mayor Irvin recognized Brian Moreno as being appointed to the East Aurora School District 131 School Board. Mayor Irvin presented a Mayoral Proclamation to the First Illinois Robotics Team from Oswego East High School and proclaimed Friday March 21, 2025 as National First Robotics Day in the City of Aurora. A demonstration was given by Robotics teams - APS Training Academy LEGO League (PreK-8), FIRST Tech Challenge (7-12) and FIRST Robotics Competition (9-12). PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following people presented comments to the Committee of the Whole: 1. George Gutierrez spoke regarding events. 2. Rick Lawrence spoke regarding a City issue. 3. Adam Pauley spoke regarding harm reduction. REPORT OF THE BUILDING, ZONING AND ECONOMIC DEVELOPMENT COMMITTEE The Building, Zoning and Economic Development Committee Met On March 12, 2025 and Reviewed the Following Items: 25-0131 An Ordinance Vacating an Access Easement on the Property Located near the Northwest Corner of East Indian Trail and North Farnsworth Avenue, in Kane County, Aurora, Illinois, 60505. (PLACED ON CONSENT AGENDA) 25-0190 An Ordinance Approving a Revision to the Liberty and Eola Plan Description on 5.61 Acres and amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto for approximately 0.9 acres of the parcel to an underlying zoning of OS-1 Conservation, Open Space, and Drainage District Zoning for the property located at the southwest Corner of Liberty Street and N. Eola Road (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 18, 2025 25-0193 A Resolution Approving a Revision to the Preliminary Plan and Plat for Liberty and Eola Subdivision, located at the southwest Corner of Liberty Street and N. Eola Road (PLACED ON CONSENT AGENDA) Building, Zoning and Economic Development Committee Planning & Development Resolutions 25-0129 A Resolution Approving a Revision to the Final Plat for Aurora Police Department Subdivision, located near the Northwest Corner of East Indian Trail and North Farnsworth Avenue, and Establishing Aurora Public Safety Campus Subdivision Ed Sieben, Director of Zoning & Planning - City of Aurora, responded to questions. Representatives from Cordogan, Clark & Associates responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. This P&D Resolution was finalized (appealable). PDFNL25-002 25-0130 A Resolution Approving a Revision to the Final Plan on Lot 1 of Aurora Public Safety Campus Subdivision, located near the Northwest Corner of East Indian Trail and North Farnsworth Avenue, for a Public Facilities and Services (6200) Use. This P&D Resolution was finalized (appealable). PDFNL25-003 REPORT OF THE FINANCE COMMITTEE The Finance Committee Meeting Scheduled for March 13, 2025 was Cancelled. REPORT OF THE PUBLIC HEALTH, SAFETY AND TRANSPORTATION COMMITTEE The Public Health, Safety and Transportation Committee Met On March 11, 2025 and Reviewed the Following Items: 25-0176 A Resolution awarding Anthem Excavation & Demolition Inc Aurora, IL as the 2025 contractor with a possible two (2) one-year extension for Junk and Trash abatement services within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 18, 2025 25-0178 A Resolution awarding Tavarez and Sons Lawn Care LLC of Aurora, IL as the 2025 contractor with a possible two (2) 1-year extensions for Grass and Weeds abatement services within the City of Aurora Illinois. (PLACED ON CONSENT AGENDA) 25-0198 A Resolution authorizing the Director of Purchasing to execute the service agreement approving of Third-Party Administrative Services for the Boys and Girls Club of North Central Illinois to administer the 2025 Summer Programs in an amount not to exceed $180,000.00 for the Youth Services division. Simon Rodriguez, Youth Services Manager - City of Aurora, responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. (PLACED ON CONSENT AGENDA) REPORT OF THE INFRASTRUCTURE & TECHNOLOGY COMMITTEE The Infrastructure & Technology Committee Met On March 10, 2025 and Reviewed the Following Items: 25-0155 A Resolution authorizing well maintenance services for Well No. 29 for the Water Production Division in an amount not to exceed $358,000.00. (PLACED ON CONSENT AGENDA) 25-0174 A Resolution to award a contract for site piping, vaults, and electrical improvements for the new Well 105 site in the amount of $963,175.00 for the Water Production Division. (PLACED ON CONSENT AGENDA) 25-0175 A Resolution awarding Property First, Hazel Crest, IL as the 2025 contractor for Downtown mowing and landscape maintenance with the option for two (2) one year extensions. (PLACED ON CONSENT AGENDA) 25-0183 A Resolution to award a contract to RJN Group, Inc. in the amount of $271,500 for the 2025 and 2026 Overlay Manhole Inspections located throughout the City of Aurora. (PLACED ON CONSENT AGENDA) 25-0191 A Resolution authorizing the execution of real estate contracts to purchase properties for the Farnsworth Bilter Church Roadway Expansion Project, in the amount of $290,000.00 (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 18, 2025 25-0195 A Resolution authorizing the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $200,000 for water main flushing. (PLACED ON CONSENT AGENDA) REPORT OF THE RULES, ADMINISTRATION AND PROCEDURES COMMITTEE The Rules, Administration and Procedure Committee Met On March 4, 2025 and Reviewed the Following Items: 25-0158 A Resolution approving the appointment of Darice Jados, Javi Terrazas, and Richard Mulligan to the Aurora LGBTQ Advisory Board. (PLACED ON CONSENT AGENDA) 25-0180 A Resolution appointing thirteen inaugural members and one student representative to the "Asian American, Native Hawaiian, and Pacific Islander Advisory Board" (AANHPI). (PLACED ON CONSENT AGENDA) HELD FROM THE LAST C.O.W. MEETING 25-0181 A Resolution authorizing approval of a Loan Agreement between the City of Aurora, Delicia Bowling, and Darius Butler for the purpose of facilitating the opening of The Soul Spot, a soul food restaurant, in Unit E4 at the Fox Valley Mall located at 195 Fox Valley Center Dr, Aurora, IL 60504 Trevor Dick, Assistant Director of Economic Dev. - City of Aurora, spoke briefly. (HELD) Staff requested that this item be held for 2 weeks. The Committee approved staff request by voice vote to hold this item as requested. ALDERMAN'S CORNER Ward 3 Alderman Ted Mesiacos presented an update on Ward 3 happenings. CLOSED SESSION There was no need for a Closed Session. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 18, 2025 ADJOURN A motion was made by Alderwoman Smith and seconded by Alderman Franco to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:09 pm. Submitted by: ___________________________________ Jennifer Stallings, City Clerk THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. Any individual requiring language translation and/or with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. 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